Nagaland Information Commission : Government of Nagaland

Disclosures Under Sec 4 of Right to Information Act 2005

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

Directorate of Land Records & Survey

Nagaland :: Kohima

(i) The particulars of its organisation, functions and duties. Click here

(ii) The powers and duties of its officers and employees. Click here

(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

(iv) The norms set by it for the discharge of its functions; Click here

(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

(vi) a statement of the categories of documents that are held by it or under its control; Click here

(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

(ix) a directory of its officers and employees; Click here

(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

(xvi) the names, designations and other particulars of the Public Information Officers; Click here

(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

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Directorate of Land Records & Survey

INTRODUCTION
The Directorate of Land Records and Survey was established in the year 1973 with its Headquarter at Kohima, and then it was shifted to Dimapur during August 1975. In Nagaland, land belongs to the people and its Administration is by Traditional system and Customary Law of each Tribes. The Department activities are restricted to Administration and maintenance of Land Records of Government Lands such as Towns, Administrative Headquarter and Government Pocket Land. Land Records System exists in and around Dimapur Mouza, Towns Administrative Headquarter and Govt. acquired lands only.
In the initial stage the activities of the Department was mostly in and around Dimapur only. Now, with awareness, all Administrative Headquarters and other Government Lands are being Surveyed and District Offices in all the District are headed by Land Records & Survey Officers with the field staff.
Organization set up-State Level.
The Department is headed by Chief Minister assisted by Parliamentary Secretary and Secretary as AHOD and Director as HOD. The Department looks after the Revenue Administration and Land Records and Survey.
Directorate level activities
a)      Land Revenue Administration:
The Commissioner, Nagaland functions as the ex-Officio Director of Land Revenue and he is assisted by the Deputy Commissioner at Headquarter level and ADC/SDO at Sub-Divisional level and two Revenue Officers in Kohima and Dimapur. The Revenue Administration primarily deals with land Settlement and Collection of Land Revenue.
b)      Directorate of Land Records and Survey and its Branches.
The Director functions as the Head of Land Records and Survey Department. The Additional Director, a Joint Director, two Deputy Directors and two Assistant Directors assist in carrying out the Departmental Works, Activities and Assignments.
The primary duty of the Directorate is to construct up-date and maintain the Land Records and carry out all Survey works.
c)      District level.
The Land Records and Survey Officers head the District Land Records and Survey Offices in all the eight Districts. They carry out Departmental works and also assist the District Administration in all Technical matters relating to Settlement and Land Revenue.
d)      Survey Training Institute.
The Survey Training Institute is an important unit of the Directorate of Land Records and Survey. A Training Officer in the rank of Land Records and Survey Officer heads the Institute.
The Institute imparts Comprehensive Training to all in-Service Technical Officers and Staff of the Department and conduct Training on fundamental of Surveying, the importance of Land Records, Settlement, Land Revenue and Map Reading to the I.A.S. and N.C.S. Probationers of the State.

(e) Map Production Centre.
The map production Centre attached to the Directorate of Land Records and Survey is the only authorized Machinery of the Government to prepare Maps for Official proposes and uses.

(f) Ministerial Section (Secretariat)

1	Shri T. Pujong Khmn	JSO	9612306286
2	Shri Kevidezo Chiesotsu	S.A	9863667168
3	Shri. Ekonthung	S.A	8860362235
4	Smti Vikhonuo	UDA	8014122114
5	Smti Atho-u Solo	Typist	9856852463
6	Smti N.Thungbeni Kithan	Steno
7	Smti Moamongla	Typist (Casual)
8	Shri.Nchumbemo N. Kithan	Peon	8413841756
9	Shri Tangmong	Peon	9402826593
10	Shri Pouleuhingbe	Peon	8014866487
11	Shri Nzanthung	Peon (Casual)

(f)   Ministerial Section (Directorate)
Name of the Post                         No. of Post
1.         Registrar                                   –           1
2.         Superintendent                         –          2
3.         Sr.Acctt/Asstt Supdt.                  –          3
4.         Steno   Gr-III                             –         2
5.         U.D.A.                                       –          4
6.         L.D.A.                                       –         5
7.         Typist                                         –         2
8.         Duftry                                      –         1
9.         Office Peon                               –          3
10.       Chowkidar                                 –          1
11.       Sweeper                                    –          1

(g) Ministerial Section (District)

   District               HA          UDA/Acctt             LDA              Typist                Peon
1.   Kohima                 –                       1                      1                      1                      1
2.    Mokokchung         –                       1                      1                      1                      1
3.    Tuensang               –                       1                      1                      1                      1
4.    Wokha                  –                       1                      1                      0                      1
5.    Phek                      –                       1                      1                      1                      1
6.    Zunheboto             –                       1                      1                      1                      1
7.    Mon                       –                       1                      1                      1                      1
8.   Dimapur                 1                      1                      1                      1                      1
9.   S.T.I. Dimapur        –                       1                      1                      1                      1
10. Longleng                –                   –                   1                   –                   1
11. Peren                    –                   –                   1                   –                   1
12. Kipheri                   –                   –                   1                   –                   1

Functions & Duties.
The main functions of the Directorate are:-

Schedule of office timing:

Summer: 9:30am to 4:30pm
Winter : 9:00am to 4:00pm

Survey works:

a) Cadastral Survey:

All Administrative Head Quarters and towns in the State.
Land requisition/acquisition.

b) Village recognition.
c) Render technical assistance to district administration in land settlement and revenue administration.
d). Construction, maintenance & updating of Land Records.
e) State Mapping Agency.
In Nagaland, land belongs to the people and its Administration is by Traditional System and Customary Law of each of the Tribes, and therefore the Directorate activities are restricted and confined to Survey and maintenance of Land Records of Government land such as, Towns, Administrative Headquarter and other Government lands. The Land Records System exists in and around Dimapur Mouza, Towns, Administrative Headquarters and other Government Lands.

No	Designation	No. of employees	Power and Duties
1	Secretary	1	The Secretary is the Administrative head of the Department having absolute authority of supervision and control over all affairs of the Department and all decisions thereof. He is the Appellate Authority of Right to Information Act, 2005 with regard to the Land Revenue Department. All files are submitted to him for his approval and if any changes are to be made, Secretary will send back the file with suggestions for resubmission after making necessary correction/rectification as suggested. In routine office works the final decision is taken by the Secretary.
2	Addl. Secretary	1	The Addl.Secretary has Administrative functions in the Department. All files and daks go through the Addl. Secretary of the branch and after going through the files, Addl. Secretary will give the clear picture of the subject matter and will put up the file to higher authority for final decision.
3	Under Secretary	1	The Under Secy. has Administrative functions. All files and daks go through the Deputy Secy. and after going through the files, will give the clear picture of the subject matter and will put up the file to higher authority for final decision.
4	Section Officer	1	Section Officer is the branch superintendent who supervises and controls the working system of the whole branch and maintains the attendance of the staff in the branch and also to ensure the smooth functioning of its work. The Section Officer also acts as the Assistant Public Information Officer (APIO) of the Department.
5	JSO/Secretariat Assistant	1/2	They examine and process all the papers and cases received from the Department and also maintain files. They also look after receipts and dispatch of daks etc.
6	UDA	1	They examine and process all the papers and cases received from the Department and also maintain files. They also look after receipts and dispatch of daks etc.
7	Steno	1	They are involved in maintaining file movement, record register and day to day work of the authority
8	Typist	2	Concerned with all typing works of the Department.
9	Peons	4	They act as assistants in the branch in delivering files, messages and information

Sl. No.	Designation	No. Of Employees	Power and Duties
1	Director	1	The Director is the Head of the Department having absolute Authority of supervision and control over all Affairs of the Directorate and all decisions thereof. He is vested with the delegation of Financial and Cognate Power, Rules 1964 as Amended from time to time. It is his prerogative to delegate any of the above mentioned powers to his Subordinates. He is the Appellate Authority of Right to Information Act 2005 in regard to the Directorate of Land Records and Survey. The Director is the over all in charge of Adm. and Policy matters/Confidential matters and all other works not specifically allotted to any other Officers.
2	Additional Director	1	The Additional Director is the Second in command of the Directorate. He functions as Head of Department in absence of the Director and looks after General Administration and Establishment. The Additional Director oversees all Technical matters within the State & outside State/Supervision of C.S.S Schemes/Drawing and Disbursing (DDO)/Matters relating to Acts Rules and Court Cases, Border Affairs/ NLRMP Cell.
3	Joint Director	1	The Joint Director is in charge of all State Plan Schemes/ Assembly Question/ RTI/Preparation of Speeches etc.
4	Deputy Director	2	There are two Deputy Directors in the Directorate. a) One Deputy Director is in- charge of Store Procurement of Instrument/Equipment & its maintenance/ Establishment/ Training Programme outside and within Nagaland/ All Technical works and its Planning/ Boundary Affairs under the Supervision of Addl. Director. b) Another Deputy Director is Nodal Officer relating to Departmental/Protocol matter with Government/ Civil Works/ Building, Land & properties of Department.
5	Assistant Director	2	There are two Assistant Directors:- 6. One Assistant Director is in- charge of Supervision of Survey works for Districts of Wokha, Kohima, Phek, Mokokchung and Peren/ C.S.S Schemes under the Supervision of Addl. Director/ presently in-charge of S.T.I till Training Officer Posted/ Matters relating to Technical Cell and Land Patta Book. b) Another Assistant Director is in- charge of Supervision of Survey works for Districts of Tuensang, Kiphire, Longleng, Zunheboto and Mon/ Nodal Officer of E-Governance and I.T/ Computer Cell in the Directorate.
6	Registrar	1	Registrar co-ordinates the Files transaction, keeps and maintains important Office Records, Supervises and ensure safety of Records. Registrar ensures regularity and attendance of the staff. The Registrar is in charge of Stationary/ Supervision of all matters relating to Establishment/ Conduct of Rules, Disciplinary cases, MACP Grant, Leave & Pension/ Welfare of Staff/ Transport and Vehicle.
7	Office Superintendent	2	There are two Superintendents in the Directorate to assist overall smooth functioning of the Office. a) One Office Superintendent looks after General Establishment under the Supervision of Registrar. b) Another Office Superintendent looks after all Account matters under the Supervision of Accounts Officer.
8	Accounts Officer	1	Accounts Officer is deputed from Directorate of Treasuries and Accounts. He looks after the accuracy of Financial/ Budgets and all Accounts related matters in the Department. The Accounts Officer is in-charge of Audit Objection/ PAC/ Finance Commission and C & A.G .report, matter relating to appropriation account, Auditing, passing of Bills and Arrears/ Maintenance of Group D GPF, etc.
9	Assistant Superintendent	4	There are three Assistant Superintendents in the Directorate. a) One Assistant Superintendent is responsible for all matters relating to Centrally Sponsored Scheme NLRMP/ Building & Department Land, House Rent. b) Another Assistant Superintendent looks after all matters relating to Appointment, Creation of post, Transfer & posting, Confirmation of Temporary post, permanency, retirement, Govt. notification. c) The third Assistant Superintendent is in charge of all matters relating to District Plan Sub-division Planning & Development, allotment of Govt. Quarters, transport, Assembly questions, training NEC matter & Stationary and furniture
10	Stenos	2	The Stenos in the Directorate help Officers in handling Official matters including Confidential Letters and Documents.
11	UDA/LDA	8	The UDA/LDA in the Directorate are assigned with particular Works in Establishment, Accounts and all Office matters. Each UDA/LDA is held responsible for their own assignment.
12	Typist	2	Typist cum-Computer Assistant is responsible for all Typing of Official correspondence.
13	Drivers	17	Drivers are attached to Officers who are entitled for Government Vehicle, they are to take care of the Vehicle and perform their assigned duties. Drivers are responsible for safety and security of Government Vehicles.
14	Office Peons	3	Office Peons are responsible for taking Files from one Officer to the other and attend to the call of the Officers.

Sl.No	Name	Designation	Contact No/ e-mail ID (if any)
1	Smti Chubasangla Anar	Secretary	9436005189
2	Shri A.Robin Lotha	Addl. Secretary	9436000970
3	Smti, Athrila. S	Deputy Secetary
4	Shri Asalie Lese	Under Secetary	9856783240
5	Shri Neilhipe K. Mero	Under Secretary	9402696101
6	Shri Tiakumba Jamir	Section Officer
7	Shri T. Pujong Khiamungan	JSO	9612306286
8	Shri Kevidezo Chiesotsu	S.A	9863667168
9	Shri. Ekonthung Ezung	S.A	8860362235
10	Smti Vikhonuo	UDA	8014122114
11	Smti Atho-u Solo	Typist	9856852463
12	Smti N.Thungbeni Kithan	Steno
13	Smti Moamongla	Typist (Casual)
14	Shri Nchumbemo N. Kithan	peon	8413841756
15	Shri Tangmong	Peon	9402826593
16	Shri Pouleuhingbe	Peon	8014866487
17	Shri Nzanthung	Peon (Casual)	9089810196

Sl.No.		BE	RE	Actual Expenditure


1	01 Salary	1606.23	1641.94	163272699
2	02 Wages	1.80	1.80	180000
3	03 Travel Expenses	27.00	30.00	2837415
4	04 Office Expenses	13.00	20.00	1998825
5	06 Rent, Rates &Taxes	4.55	8.85	878068
6	09 Grand-in-aid	–	–	–
7	10 Scholarship & Stipend	–	–	–
8	15Machinery & Equipment	15.00	25.00	2499000
9	16 Motor Vehicles	13.00	20.00	1999710
10	17 Maintenance	75.00	100.00	10000000
11	19 Materials & Supplies	–	–	–
12	26 Other Charges	–	–	–
13	31 Other Administrative Charges	–	–	–
14	45 Training	–	–	–
15	others (to specify with codes	–	–	–
16	800 (02) National Land Records Modernisation Programme	–	–	–
17	800 (02) National Land Records Modernisation Programme	–	–	–
18	26 – Other Charges	–	–	–
19	Capital Section
	4049 – 051-01 – 13 Major Works.	100.00	100.00	10000000

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