Nagaland Hotels Limited
Disclosures Under Sec 4 of Right to Information Act 2005
Nagaland Hotels Limited
Right to information and obligations of public authorities
Sec 4 (1)(b) of RTI Act 2005
(i) The particulars of its organisation, functions and duties. Click here
(ii) The powers and duties of its officers and employees. Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here
(iv) The norms set by it for the discharge of its functions; Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
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Manual – I
PARTICULARS OF THE ORGANISATION, FUNCTIONS AND DUTIES
- Aims and objectives:
Nagaland Hotels Limited came into existence in March 17, 1982 and has been the prime mover in the progressive development, promotion and expansion of hotels in the state.
- Mission/Vision:
To provide leadership and play a catalysing role in the development of hospitality infrastructure in the state and to achieve excellence in its strategic business units through professionalism, efficiency, and value for money and customer focused service.
- Broad functions:
- To construct, take over and manage new and existing hotels, Travelers’ Lodges, Restaurants, etc;
- To provide transport, shopping and convention services;
- To provide entertainment by way of cultural shows, dance, music, etc.;
- To provide shopping facilities to tourists, establish and manage shops, etc.;
- To collaborate with state Government, Public Sector Undertakings, Private
Entrepreneurs or any authority or agency having objects altogether or in part similar to those of the Company for the purpose of development of hospitality, hospitality related infrastructure, facilities and services etc.;
- Brief history and background:
Nagaland Hotels Limited (NHL), a subsidiary of the Nagaland Industrial Development Corporation (NIDC) came into existence in March 17, 1982 with the objective of developing and expanding hospitality infrastructure in the state. Working on the philosophy of public sector, NHL succeeded in achieving its objectives by promoting the first hotel chain in Nagaland and providing services i.e. Accommodation, Catering, Transport, in-house Travel Agency Entertainment, Publicity, etc under a Single window.
- Postal Address of the main office, attached, subordinate office/field/units etc.
REGISTERED OFFICE HOTEL SARAMATI HOTEL JAPFU
IDC House Naga Shopping Arcade P R Hill
DIMAPUR 797112 DIMAPUR 797112 KOHIMA 797001
Ph: 234151, 225109 Ph: 234761-62 Fax 234763 Ph: 2240211-13 Fax: 2243439
- Working hours both office and public (Regd. Office):
Monday to Friday and 1st & 3rd Saturdays
From: 9:00 AM to 4:30 PM Summer (April 1 to September 30)
9:30 AM to 4:00 PM Winter (October 1 to March 31)
Manual-II
Power and Duties of Officers and employees Section 4 (1) (b) (ii) of Right to Information Act, 2005
HEAD OFFICE | |||||||
Sl No |
Designation | No of employees | Powers & Duties | ||||
1 | Managing Director | 1 | The Managing Director is the Chief Executive of the Company and is responsible to the Board of Directors .He is responsible for all the activities of the Company including personnel, financial, commercial and technology management, corporate, planning and project implementation. He is responsible for the effectiveness of the organization in the pursuit of the companies’ goal and objectives. He has overall responsibility for developing and implementing marketing plan and strategy for all NHL Hotels achieving high degree of performance of these activities, developing business plan for the tie ups with travel agents / tour operators, Statement Govt. /State Tourism Dev. Corporation, advertising & sales promotion. | ||||
2. | General Manager | 2 | The General Manager assists the Managing Director in dispensing the duties and responsibilities. | ||||
3. | Deputy Manager(A) | 1 | The Deputy Manager (Accounts) look after all accounting matters of the Company and reports to the Managing Director and General Manager. | ||||
4. | Assistant Manager | 1 | The Assistant Manager looks after the establishment matters and assists the General Manager in dispensing the duties and responsibilities. | ||||
5. | Sr. Assistant | 1 | Look after establishment matters | ||||
6. | Jr. Assistant | 2 | Assist in accounts matter. | ||||
7. | Computer Operator | 1 | Typing all kinds of draft and various notifications, office order and leave order etc. | ||||
8. | Driver | 3 | |||||
9. | Personal Secretary to Chairperson | 1 | To assist the Chairperson. | ||||
10. | Personal Peon to M.D | 1 | To assist the Managing Director. | ||||
11. | Peon | 1 | Maintain Peon book, Dak register and file movement register. | ||||
HOTEL JAPFU,KOHIMA & HOTEL SARAMATI,DIMAPUR | |||||||
1 | Dy. General Manager | 2 (I each in H.J & H.S) | Responsible to have knowledge of Hotel, staff and hotel services with hour of operations for all departments involved and surrounding area. Responsible for all the staff personnel’s behaviour, punctuality, attitude and their morality in relation to their job. To plan, organize and oversee the complete activities of the hotel team in order to provide a more effective, controlled but friendly Guest Service. To assist management in the preparation of annual budget and marketing plan. | ||||
2 | Manager | 2(1 each in H.J & H.S) | Assist Deputy General Manager.
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FRONT OFFICE | |||||||
3. | Asst. Manager | 2 (I each in H.J & H.S) |
Responsible for the overall function of the F.O. Prepares annual /monthly reports and duty roster for the FO. Check monthly reservation of the FOAs so that there is no overlapping in the bookings. Counter check the handling and remittance of cash by the FOAs to the accounts. Forward recovery letters/ mail to concern parties and agencies against credit/dues. Report all the feedbacks of the clients to Deputy Manager/Manager. | ||||
4. | Supervisor (F.O) | 2 (I each in H.J & H.S) |
Monitor and supervise the FOAs for greater efficiency on duty. Involve directly into the day today function of the FOA check all transaction. Report all the feedbacks of the clients to Assistant Manager. | ||||
5. | Supervisor (Security Personnel) |
1(HJ) | Monitor and supervise the Security Personnel, safety and security of clients/guest, staffs and hotel properties. | ||||
6. | F.O.As | 6(3 each in H.J & H.S) | Acts as a direct point of contact with the clients/guests. Responsible to take all the reservation of the clients, check in and check out of the guest and responsible for all the transaction in the FO. | ||||
7. | Security Personnel | 7(6H.J&1 H.S) 5 outsourced in HS |
Responsible for overall safety and security of clients/guests, staffs and hotel properties. Report any matter directly to the Dy. Mgr. for further action. | ||||
FOOD & BEVERAGE | |||||||
8. | Asst. Manager | 2(1 in H.J & 1 in H.S) | Reports to the Dy. Mgr. Controls and responsible for overall activities of the F & B service section. Plans and manage events. | ||||
9. | Supervisor | 1(HS) | Reports to the Asst. Mgr. Assist the Asst. Mgr. in preparing duty roster and yearly inventory of the section. Supervise the work of the Asstt. Supervisor, Head Waiter and Waiters. | ||||
10. | Asstt. Supervisor | 2(2 in H.J & NIL in H.S) | Reports to the supervisor. Monitors and guides the waiters in their job assignments. | ||||
11. | Head Waiter | 2(1each in H.J & H.S) | Reports to the Asstt. Supervisor. Organize the team of waiters and leads them in carrying out in day to day allocations. | ||||
12. | Waiter | 13(5 in H.J & 8 in H.S) | Reports to the Head Waiter. Prepare sufficient clear and clean cutleries and crockeries for day-to-day use, sets up tables, check and see that the restaurant linens are neat, clean and well maintained. Take food orders from the guest in person and over phone. Set the food tray and serve the food to the guests. Clears the table both in the restaurant and rooms. Prepare kitchen order ticket of food items and conveys to the kitchen. Transact food bills. | ||||
13. | Sr. Cook | 2 (I each in H.J & H.S) |
Responsible for overall operation of a kitchen. Oversees the kitchen activity in a restaurant/ hotel. Manage food inventories, rotates food menu and monitors kitchen staff. Determines the presentation and display of food items. Estimate amount and cost of required supplies. | ||||
14. | Asstt. Cook | 09(5 in H.J & 4 in H.S) |
Supervise and assist in preparing food, clean kitchen utensils, equipment and food preparation areas and perform other duties as required. | ||||
15. | Utility Worker | 8(5 in H.J & 3 in H.S) |
Responsible in maintaining clean environment in the production area, guest cutleries, crockeries and glassware and related work as required. | ||||
HOUSE KEEPING | |||||||
16. | Asstt. Manager | 2 (I each in H.J & H.S) |
Reports to the Deputy Manager. Supervise all housekeeping employees. Co-ordinates with other sections. Responsible for cleanliness, order and appearance of the hotel rooms and public areas. Supervise preparation of maintenance requisition, all linens and recommend the maintenance of adequate quantities of cleaning equipment and supplies, maintenance of lost and found procedure. Prepare the annual housekeeping stock position of the department. Supervise the monthly consumption record of house keeping and linen, conduct briefing. Daily review of the reports of house keeper and Asst. housekeeper. | ||||
17. | House Keeper | 2 (I each in H.J & H.S) |
Reports to the Asstt. Manager, Housekeeping. Supervise housekeeping employees and assign duties to the housekeeping staff. Daily inspection of all areas of the guest rooms, linen and the issuance of instruction for correction. Coordinate the maintenance schedules of rooms with the maintenance department and inspect each room completed by room attendants and ensure they meet the standards of the establishments in term of cleanliness, functional and aesthetic value. Check and ensure housekeeping supplies are well stocked. Co-ordinates with the FO for information on departure rooms and handing over cleared rooms. | ||||
18. | Asstt. House Keeper | I in H.S | Reports to the Asstt. Manager, Housekeeping. Supervise Housekeeping employees. Manages the resources given by the Asst. Manager to achieve cleanliness. | ||||
19. | Linen Keeper | 1 in H.S | Report to the Asstt. Manager, Housekeeping. Responsible to issue uniforms and linen to staff according to systems and procedures laid down by the management. Control the movement of soiled and fresh linen to and from the rooms/linen. Conduct periodic inventories of linen. Prepare yearly, monthly linen record and maintain all relevant records in respect of materials, linen-their storage and movement, attend to mending, stitching of all the linens. | ||||
20. | Head Houseman | 2 (I each in H.J & H.S) |
Reports to the Housekeeper, Asstt. Housekeeper. Supervises the work allocated to Houseman and Housemaids. | ||||
21. | Houseman | 15 ( 9 in H.J & 6 in H.S) |
Reports to Housekeeper, Asstt. Housekeeper and Head houseman. Clean guest rooms, public areas and replenish daily housekeeping supplies. Report missing or broken Hotel property to the supervisors. Receive allocation of floor, rooms or public areas. Count soiled linen handed over to linen keeper. Checked that all bulbs and switches are working in case of defect or fuse report the same to the Supervisor. Carries luggage of the guest. |
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22. | Sweeper | 5(3 in H.J & 2 in H.S) |
Reports to Housekeeper, Supervisor. Clean all public areas except the guest rooms. Check and replenish all toiletries/ housekeeping items. | ||||
23. | Sr. Washer man | 2 (I each in H.J & H.S) |
In-charge of the laundry. Supervise the cleaning and ironing of the linen. | ||||
24. | Washer maid | 1 in H.S | To assist Sr.Washerman. | ||||
25. | Laundry Helper | 3(2in H.J & 1 in H.S) |
To assist Laundry maid.
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26. | Mali | 2(1 in H.J &1 in H.S) |
Keeps landscaped areas and gardens clean, beautiful and fresh through daily schedule and routine. Co-ordinate with housekeeping for indoor plants. | ||||
BACK OFFICE | |||||||
27. | Asstt. Manager | 2 (I each in H.J & H.S) |
Over all in charge of establishment and accounts section .Pay and Allowances. Maintaining CPF, EPF. Deals with Medical Leave, Compensatory/Overtime Leave, Casual Leave, Festival Leave and Attendance. Loan and advances. Medical re-imbursement file. Supervision and control of officials under accounts section. | ||||
28. | Accountant | 1 ( NIL in H.J & 1 in H.S) |
Assisting Asstt. Mgr accounts in matters relating to account, Income tax, sales tax, service tax, audit, finalization of account and audit, maintenance of accounts, receipt and payment, checking of transaction of all files cash book, ledgers, money receipts/bills in all respect. | ||||
29. | Asstt. Accountant | 1 (1 in H.J) | Deals with generating reports, statement, cashbook, ledger, entering bank duties and assisting accountant in all respects. | ||||
30. | Sr. Assistant | 2 (I each in H.J & H.S) |
Maintaining daily attendance register. Put up all kinds of files. Prepare monthly salary and EPF/CPF. Updating records of all kinds of leaves. Maintaining file movement register. | ||||
31. | Jr. Assistant | 2 (I each in H.J & H.S) |
To indicate mode of dispatch. Keeping note of file movement. Maintaining proper order of stationeries requirement in the establishment section. | ||||
32. | Peon | 1 (I inH.J ) | Maintain Peon book. Dak register and file movement register. | ||||
STORE | |||||||
33. | Sr. Store Keeper | 2 (I each in H.J & H.S) |
Report to the deputy manager, controls and responsible for overall activities of the store section. Duty detailing of the store staff. Supervise and Controls the store goods and maintaining records. | ||||
34. | Asstt. Store Keeper | 1 (I in H.J & NIL in H.S) |
Report to the Sr. Storekeeper. Operates computer, typing/entries of records, arrangement and cleaning of store goods. Assist in goods received and issued | ||||
35. | Store Helper | 1 in H.J | Assist Store Keeper & Asstt. Store Keeper | ||||
MAINTENANCE | |||||||
36.
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Foreman | 1 in H.J | Maintain record and report of any kind of damage or need of repair to Supervisor/ Management. Ensure prompt services on repair and maintenance. Maintain safety services at all time. | ||||
37. | Technician | 1 in H.S | Reports to the Dy Mgr. Responsible for maintenance of all mechanical equipment, electrical fittings and fixtures. Supervise the asstt. Technician in installation, operation and repair of all fittings and fixtures. Closely co-ordinates with Housekeeping departments for proper maintenance of all equipment of the hotel. Prepares duty roster of the section. | ||||
38. | Assistant Technician | 2(1 each in HJ & H.S) | Assist Technician | ||||
Manual-III
THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY:
Channel of supervision:
Authority of final decisions:
The main authority for the final decision making lie with the Managing Director who have the delegated authority by the Board of NHL within the respective limit and cognate power.
Unit in-charge
The Managing Director manages the Company and the respective unit in-charge manages the day to day operation of the two hotel units established by the Company. The Deputy General Manager(s) of Hotel Japfu and Hotel Saramati forward the files to General Manager ,Head Office for financial concurrence and verification and imposition of rules/ laws if any.
Communication arrangements:
Communications of decisions to the public are made through official letters/orders/notifications/press-releases/noticeboards/Brochure/email/website, etc.
Organisational chart
Manual-IV
Norms set for discharge of its functions:
Types of Norms
- Officers: The Managing Director, duly authorized by the Board of Directors may delegate any of his/her power for issue of such administrative instructions to any officer as he/she may from time to time.
2. Staff: Staff shall serve the company honestly & faithfully and shall use his utmost endeavour to promote the interest of the company.
3. Quality: The whole time of an employee shall be at the disposal of the company and he shall serve the company in its business in such capacity and at such place as he may be from time to time directed.
4. Standards: The Company in the hospitality business and presently owns and operates Hotel Japfu at Kohima and Hotel Saramati at Dimapur. The two hotels, though officially not classified, are being run as far as possible to meet 3 Star standards. The management is trying its best to imbibe the best practices as per industry standards.The two hotels are registered members with the Federation of Hotels and Restaurants Association of India(FHRAI) and Hotels and Restaurants Association of Eastern India.(HRAEI) respectively. - Discharge of functions The Managing Director is the Chief Executive Officer and is assisted by the General Managers and other subordinate Officers and staff at the Head Office. Deputy General Manager level officers are in charge at the unit level i.e. Hotel Japfu & Hotel Saramati and are assisted by a Manager and Deputy manager and Assistant Managers of the various departments Like Front Office, Food & Beverages, House Keeping, Kitchen, Stores and Back Office for the day to day management of the Hotels. The Deputy General Managers report to the Head Office.
Manual-V
THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:
Sl. | Name of the acts, | Type of | Brief gist of | From where | Fee charged |
No. | rules, regulations, | document | the | one can get | by the |
instructions, | document | a copy. | deptt. for | ||
manuals and | the copy of | ||||
records. | rules, regulations, instructions, manuals and records. |
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1 | Memorandum & | Mandate | To promote, | NHL, | Nil |
Articles of | and main | establish, | IDC House | ||
Associations | objectives of the Company | execute and manage hospitality industry & projects. | Dimapur. Nagaland. | ||
2 | Standing Order | Employmen t and service of the employees | Rules and Regulations regarding service conditions of the employees |
NHL, IDC House Dimapur. Nagaland. |
Nil |
3 | The Companies Act, 1956 | Act of Parliament | Company law | NA | NA |
4 | State Govt. notifications | Notification | Relevant to the Company | Head office/ Unit office | NIL |
Manual-VI
A statement of the Categories of Documents that are held by it or under its control:
Nagaland Hotels Limited hold commercial and technical documents relating to the business operation of the company and data related to its employees.
Sl. No. | Name/nature/ category of the document | Name of the document & its introduction in one line | Procedure to obtain the document | Held/under control of |
1 | Personnel & Establishment |
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On request and permission of the head of Managing Director |
Head Office |
2 | Accounts | Books of accounts of the Company and related documents maintained in accordance with the various Acts viz. Companies Act, 1956. | As above | Head Office & Hotel units in respect of their individual units |
3 | Cash Book | Cash and Bank book of the Company and units | As above | Head Office & Hotel units in respect of their individual units |
4 | Ledger | Accounts Ledger | As above | Head Office & Hotel units in respect of their individual units |
5 | Muster Roll | Muster roll of employees | As above | Head Office |
6 | Company matter | Annual General Meeting Minutes, Board meeting Minutes, Registrar of Companies matters, etc | As above | Head Office |
Manual-VII
The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or administration :
Nagaland Hotels Limited being a commercial entity, its policies relate to internal management, hence there is no arrangement for consultation with members of the public. Its policies are formulated in compliance with applicable provisions of regulations etc.
Nagaland Hotels Limited, however, has interface with its holding Company the Nagaland Industrial Development Corporation, the State Government and Administrative Department and the various related state Legislative Committees.
Manual-VIII
A STATEMENT OF BOARDS, COUNCIL, COMMITTEES AND OTHER BODIES CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCIL, COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC:
- COMPOSITION OF BOARD OF DIRECTORS:
- Aneü Khaming Chairperson
- Nixuvi Hushili Sema Director
Commissioner & Secretary (Industries &Commerce)
- Angau Thou Director
Secretary (Tourism)
- Aolemla Jamir Director
Addl. Development Commissioner
- I.Bendangliba Director
Director of Industries & Commerce
- Bendangtoshi Longkumer Director
OSD (I & C) and Managing Director, NIDC
- Kesalhoulie Sekhose Director
Director (Tourism)
- Visielie Kezo. Managing Director
OSD (Gen), Finance Department
The Board of Directors, to the extent possible, meets at least once every 3 months. The minutes of the Meetings of the Board are neither open to public nor the agendas / minutes are accessible to public.
COMMITTEES:
- In-House Review Committee on Regularization of Employees
- V.Kezo, Managing Director
- Shurhovol Naleo, General Manager (Operations & Development)
- Nichuwheno, General Manager (Establishment & Administration)
No set frequency. The Committee meets as and when the need arises.
ii Hotel Saramati In-House Open market purchase Committee
- Shurhovol Naleo, General Manager (Operation & Development)
- Imtiliba Imchen, Manager
- Kedunyi, Sr.Store Keeper
- Rohit Debnath, Accountant
- Dadhi Ram Boro, Sr. Cook
iii. Hotel Japfu In-House Open market purchase Committee
- Shurhovol Naleo, General Manager (Operation & Development)
- Rüüzolie Khate, Manager
- Zukiye, Senior Store Keeper
- Sokhrulu Phesao, Accounts Assistant
- Tarak Das, Senior Cook.
- In-House Medical Committee
- Nichuwheno, General Manager, (Op.& Adm.), Head Office
- Vincent Neikhodi, Dy. Manager, Accounts, Head Office
- A Doctor representative from CMO’s Office, Dimapur
- Lily Ao, Assistant Manager ,Head Office
No set frequency. The Committees meet as and when the need arises.
In addition to the committees referred above, certain committees are constituted for a specific purpose on recommendations and cease to exist thereafter.
Manual-IX
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Manual-X
The monthly remuneration received by each of its officer & employees including the system of compensation as provided in regulations:
Manual-XI
THE BUDGET ALLOCATED TO EACH AGENCY INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENT MADE:
A.TRIAL BALANCE OF NHL (HEAD OFFICE) FOR THE YEAR ENDING 31ST MARCH 2018
RECEIPTS | PAYMENTS | ||
Particulars | Amount | Particulars | Amount |
Cash in hand | 3,653.00 | Remittance Hotel Japfu(Salary) | 3,870,522.00 |
Cash at bank | 33,296,517.43 | Remittance Hotel Saramati(Salary) | 13,972,657.00 |
Pay & Allowance | 344,700.00 | Pay & Allowance H.O | 4,322,892.00 |
Honorarium & Others | 1,100,000.00 | Honorarium | 575,000.00 |
G.P.F | 25,000.00 | P.O.L/Vehicle Maintenance | 438,642.00 |
G.I.S | 400.00 | Printing & Stationary | 34,606.00 |
P/Tax | 20,800.00 | Pension Contribution | 21,135.00 |
EPF Employee | 276,990.00 | Leave salary Contribution | 10,107.00 |
Interest | 1,146,758.00 | G.P.F | 15,000.00 |
Equity Share | 4,200,000.00 | G.I.S | 240.00 |
Grant in Aid | 35,307,000.00 | P/Tax | 20,800.00 |
GST | 2,684,828.55 | Upkeep & Service Cost | 800.00 |
Sale of Vehicle | 646,827.00 | E.P.F Employee | 307,063.00 |
Advance for purchases | 1,747,000.00 | E.P.F Employer | 307,063.00 |
CPF Administration | 17,788.00 | ||
EDLI | 6,180.00 | ||
EDLI Administration | 58.00 | ||
TA/DA | 155,937.00 | ||
Computer Repair & Maintenance | 13,690.00 | ||
Donation & charity | 32,950.00 | ||
Telephone | 71,291.00 | ||
Postage & Telegram | 208.00 | ||
Conveyance | 1,500.00 | ||
Furnishings H/S | 1,010,143.00 | ||
Advance for Extensions H/J (E.E) | 1,000,000.00 | ||
Miscellaneous | 1,240.00 | ||
Electricity | 16,099.00 | ||
Generator | 22,264.00 | ||
UPS(Battery) | 21,000.00 | ||
UPS repair | 800.00 | ||
Advertisement H/J, H/S | 441,230.00 | ||
Renovation H/S (E.E) | 13,209,000.00 | ||
Repairs H/S, H/J (E.E) | 3,270,080.00 | ||
Purchase H/S | 1,882,100.00 | ||
Salary Arrear | 6,125.00 | ||
Repair of Kitchen H/S | 127,127.00 | ||
Bank charges | 1,273.70 | ||
Decoration & Gardening H/S,H/J | 307,640.00 | ||
Video, Music System H/S | 132,980.00 | ||
Linen (H/S) | 334,226.00 | ||
Fresh supply | 14,261.00 | ||
Repair Maintenance of Furniture fixture H/J | 120,500.00 | ||
Repair Maintenance of H/S | 533,599.00 | ||
EPABX H/J, H/S | 290,324.00 | ||
Furniture % Fixture H/S | 347,800.00 | ||
GST | 2,677,209.00 | ||
A.C Hotel Saramati | 286,110.00 | ||
Kitchen Equipment H/S, H/J | 597,560.00 | ||
Paper | 22,000.00 | ||
Hospitability | 110,000.00 | ||
Professional Fees | 417,257.00 | ||
Tax Audit fees | 21,060.00 | ||
Internal Audit fee | 51,260.00 | ||
DSC Renewal | 18,000.00 | ||
Vehicle Repair & maintenance | 138,000.00 | ||
T.V set | 50,150.00 | ||
A.C Hotel Japfu | 612,056.00 | ||
Renovation H/J (E.E) | 6,524,000.00 | ||
Electrical Items H/S | 550,041.00 | ||
Renovation H/S (E.E) | 4,257,525.00 | ||
Repair Maintenance Of Furniture Fixture H/J | 86,100.00 | ||
Renovation H/J | 127,580.00 | ||
Transportation | 21,500.00 | ||
Repair & Renovation Kisama (E.E) | 2,500,000.00 | ||
Lunch Catering(Synergy) | 839,850.00 | ||
Repair Conference Hall H/J | 145,000.00 | ||
Fee enhancement of authorised Capital | 600,000.00 | ||
Purchase of Vehicle | 915,301.00 | ||
Fee for DIR | 7,800.00 | ||
Company Sect. Compliance Report | 15,000.00 | ||
Renovation Meriema(E.E) | 1,750,000.00 | ||
Cash in Hand | 37,927.00 | ||
Cash at bank | 10,126,247.28 | ||
80,800,473.98 | 80,800,473.98 | ||
Note: Accounts are purely provisional and subject to finalization of audit |
- TRAIL BALANCE OF HOTEL SARAMATI FOR THE YEAR ENDING 31ST MARCH 2018
RECEIPTS | PAYMENTS | ||
Particulars | Amount | Particulars | Amount |
Room sales | 6,034,009.00 | Provision | 1,317,765.00 |
Room Food Sales | 1,883,914.00 | Fresh Supplies | 1,018,521.00 |
Tzurang Food Sales | 4,783,495.00 | Generator fuel | 557,723.00 |
Conference Hall Sales | 539,000.00 | Upkeep & Service cost | 592,126.00 |
Laundry Sales | 7,965.00 | Guest paid out | 38,516.00 |
Round Off | 838.00 | Printing & Stationery | 85,600.00 |
Service Tax | 130,624.00 | Kitchen Gas& Fuel | 211,635.00 |
VAT | 101,857.00 | ESIC: | |
CGST | 521,752.00 | Employees Share | 97,211.00 |
SGST | 521,752.00 | Employer Share& other admin | 263,509.00 |
Extra bed Sales | 10,900.00 | Newspaper & Periodical | 19,260.00 |
Drivers bed sales | 1,600.00 | Computer Repair & Maintenance | 23,594.00 |
Video /Music system sales | 60,500.00 | DAN Charges | 353,383.00 |
Misc. /Coupon sales | 544,025.00 | Equipment & Machinery | 72,500.00 |
Scrap Sales | 600.00 | Cookeries & Cutleries | 8,650.00 |
Open space sales | 4,000.00 | Generator repair Maintenance | 57,980.00 |
Shop room rent | 4,000.00 | Cable rent | 52,020.00 |
Xerox sales | 100.00 | Decoration & Gardening | 40,760.00 |
EPF from NHL: | Repair & Maintenance | 91,342.00 | |
Employees Share | 84,325.00 | Telephone/internet charges | 41,505.00 |
Employer Share& other admin | 91,610.00 | Postage | 80.00 |
Remittance from NHL | 13,972,657.00 | Membership & Renewal | 77,880.00 |
Bill on hold | 2,377,804.00 | AMC | 89,044.00 |
ESIC | 45,001.00 | Staff Welfare & Medicine | 14,900.00 |
Advance to Employees | 255,570.00 | TA/DA | 12,870.00 |
EPF from Hotel Japfu: | Freight & Carriage | 34,845.00 | |
Employees Share | 121,778.00 | EPF to Hotel Japfu: | |
Employer Share & other Admin | 132,360.00 | Employees Share | 263,219.00 |
EPF Employee Share(Recover) | 1,133,571.00 | Employer Share & other Admin | 284,181.00 |
P.Tax | 80,561.00 | EPFO: | |
Employees Share | 1,650,801.00 | ||
Employer Share & Other Admin charge. | 1,764,058.00 | ||
P.Tax | 50,336.00 | ||
Leave encashment/Gratuity | 2,271.00 | ||
Conveyance | 30,450.00 | ||
Cash in Hand | 86,603.00 | Pay & Allowance | 10,227,425.00 |
Cash at Bank | 474,028.00 | TDS | 676.00 |
Guest in House | 2,363.00 | NST | 497.00 |
IWSAS Employees | 772,068.00 | ||
Bank charges | 40,991.00 | ||
Advance to employees | 289,860.00 | ||
Liability for expenses(EPF) | 7,716,177.00 | ||
VAT | 161,308.00 | ||
Service Tax | 134,373.00 | ||
GST(CGST&SGST) | 823,351.00 | ||
Bill on hold | 2,670,908.00 | ||
Misc/Coupon sales | 510,000.00 | ||
Guest Complimentary | 377,142.00 | ||
Electricity Charges | 200,672.00 | ||
Cash in Hand | 63,133.00 | ||
Cash at Bank | 775,138.00 | ||
Guest in house | 26,907.00 | ||
TOTAL | 34,009,162.00 | TOTAL | 34,009,162.00 |
Note: Accounts are purely provisional and subject to finalization of audit |
- TRAIL BALANCE OF HOTEL JAPFU FOR THE YEAR ENDING 31ST MARCH 2018
RECEIPTS | PAYMENTS | ||
Particulars | Amount | Particulars | Amount |
Opening Balance | Provisions | 2562935.00 | |
Cash | 25974.74 | Fresh Supplies | 1847056.00 |
Guest-in House | 45359.00 | Upkeep/Service Cost | 588963.00 |
Bank (SBI) | 894195.00 | Generator fuel | 151998.00 |
Bank (Axis) | 580333.00 | Kitchen Gas/ Fuel | 335830.00 |
Room Sales | 13388552.00 | Decoration & Gardening | 70580.00 |
Food Sales in Shilloi | 10128198.00 | Telephone Charges | 53922.00 |
Food sales in Room service | 2698067.00 | Electricity charges | 348990.00 |
Drivers bed sales | 130000.00 | Water charges | 154320.00 |
Extra Bed sales | 93000.00 | Cable rent | 53790.00 |
Laundry sales | 29740.00 | Conveyance allowance | 29000.00 |
Xerox/Printing Sales | 1885.00 | Conveyance | 17610.00 |
Packing charges | 3112.00 | Printing & stationary | 100305.00 |
Damage Recovery | 800.00 | Postage /telegram | 261.00 |
Round Off | 620.00 | Freight & Carriage | 54050.00 |
Service Tax | 246876.00 | Membership subscription & renewal | 24096.00 |
VAT | 272494.00 | Insurance | 41733.00 |
Central GST | 1213614.00 | Repair & maintenance | 5880.00 |
State GST | 1213614.00 | Misc Equipment & Gadgets | 19776.00 |
Shopping Arcade/Room rent | 69500.00 | Generator Repair & Maintenance | 8236.00 |
Remittance from H.O | 4270522.00 | Refrigerator Repair & Maintenance | 28200.00 |
Miscellaneous/Coupon Sales | 9000.00 | Linen | 454032.00 |
City Ledger | 7748593.00 | Cookery & Cutleries | 38232.00 |
CPF/EPF | 3015298.00 | Kitchen equipments & Netts | 3420.00 |
EPF(Admn) | 31632.00 | Newspaper & Periodicals | 28877.00 |
FPF | 128876.00 | TA/DA | 33270.00 |
EDLI | 9100.00 | Computer Repair & Maintn. | 14000.00 |
EDLI Admn. | 234.00 | Hire Charges(Generator) | 24535.00 |
Bank(Axis) | 10405.00 | Staff Welfare & expenses | 3136.00 |
Professional Tax | 168364.00 | Staff Welfare & Medicines | 2142.00 |
Salary & Allowance | 135588.00 | AMC | 247076.00 |
NST | 1502.00 | ||
Leave Encashment & Gratuity | 350767.00 | ||
Machineries & equipment | 841000.00 | ||
Bank charges & Commission (SBI) | 81631.00 | ||
Bank Charges & Commission (Axis) | 31161.00 | ||
Remittance to H.O | 400000.00 | ||
City Ledger | 7324462.00 | ||
Guest Complimentary | 121991.00 | ||
Salary & allowance | 20465156.00 | ||
Service Tax | 250618.00 | ||
VAT | 408471.00 | ||
Central GST | 1016063.00 | ||
State GST | 1020504.00 | ||
CPF/EPF | 4102709.00 | ||
EPF(Admn) | 144091.00 | ||
FPF | 1072199.00 | ||
EDLI | 64546.00 | ||
EDLI Admn | 400.00 | ||
Professional tax | 155356.00 | ||
Cash | 35823.74 | ||
Guest-in-House | -119280.00 | ||
Bank (SBI) | 1448124 | ||
TOTAL | 46,563,545.74 | 46,563,545.74 | |
Note: Accounts are purely provisional and subject to finalization of audit |
Manual-XII
Implementation of subsidy programmes:
NOT APPLICABLE
Manual-XIII
Particulars of recipient of concessions, permits or authorization granted by aid:
NOT APPLICABLE
Manual-XIV
Details information available to, or held by its reduced in an electronic form:
Sl. No. | Information/Activities for which data is available in electronic form |
Can it be Shared with the public |
Is it available on the website or is being used as back end database |
With whom it is held/ available |
Whom, to contact |
A. HEAD OFFICE | |||||
1 | Employee Muster | Yes | Database | G.M | PIO or APIO |
2 | Accounts | Yes | Database | D.M (Account) | -do- |
B. HOTEL UNITS (JAPFU & SARAMATI) | |||||
1 | Guest Registration | No | Database | Front Office | PIO |
2 | Guest History | No | Database | Front Office | PIO |
3 | Reservations | No | Database | Front Office | PIO |
4 | Cashiering | No | Database | Front Office | PIO |
5 | Day end process | No | Database | Front Office | PIO |
6 | Front Office Reports | Yes | Database | Front Office | PIO |
7 | Billings | No | Database | Accounts | PIO |
8 | Payroll | Yes | Database | Back Office | PIO |
9 | Attendance | Yes | Database | Back Office | PIO |
10 | Accounting Reports | Yes | Database | Accounts | PIO |
11 | F&B billings | No | Database | F & B | PIO |
12 | F& B Guest History | No | Database | F & B | PIO |
13 | F & B Reports | Yes | Database | F & B | PIO |
14 | House keeping Reports | Yes | Database | Housekeeping | PIO |
15 | Daily Entries (stores) | Yes | Database | Stores | PIO |
16 | Stores reports | Yes | Database | Stores | PIO |
Manual-XV
Facilities available to citizens for obtaining information:
A.HEAD OFFICE
- Information Counter :Nospecific information counter
Summer: 9.30 A.M. to 4.30 P.M. (Apr to Sep)
Winter: 9.00A.M. to 4.00 P.M. (Oct to Mar)
(Mon to Fri & Sat & Sun closed) - Website www.thenagalandhotels.com (Access24x7)
- Email address : nagalandhotels@yahoo.co.in
- Printed Manual : DuringOfficeHours.
- Inspection of records : DuringOfficeHours.
in the office - System of issuing
copies of documents :During Office Hours. - Others :DuringOffice Hours.
- HOTEL UNITS (JAPFU & SARAMATI)
- Information Counter : ReceptionDesk
General Timing : 8:00 AM to 4:00 PM
Shift timing : 6:00 AM to 2:00 PM
2:00 PM to 10:00 PM
2. Website : www.thenagalandhotels.com - Email addresses : hoteljapfu@yahoo.co.in
hotelsaramati@yahoo.co.in
Manual-XVI
The names, designations and other particulars of the Public Information Officers.
- First Appellate Authority (Head Office)
Sl No |
Name | Designation | STD Code |
Phone Numbers | Address | |||
Office | Home | Mobile | ||||||
1 | Visielie Kezo | MD, FAA | 03862 | 225109 | 248375 | 9436830060 | IDC House, Dimapur, Nagaland-797112 |
- Public Information Officer & Asstt. Public Information Officer (Head Office)
SL No |
Name | Designation | STD Code |
Phone Numbers | Address | |||
Office | Home | Mobile | ||||||
1 | Shurhovol Naleo
|
GM ,P I O | 03862 | 225109 | 226375 | 9612153304 | NA | IDC House, Dimapur, Nagaland- 797112 |
2 | Vincent Neikhodi |
Dy. Mgr, A P I O |
03862 | 225109 | NA | 9436014309 | NA |
- Public Information Officer & Asstt. Public Information Officer (Hotel Japfu)
SL | Name | Designation | STD Code |
Phone Numbers | Address | |||
Office | Home | Mobile | ||||||
1 | Kazhuni Phesao |
DGM, PIO | 0370 | 2240211-13 | NA | 9774022241 | NA | Hotel Japfu, PR Hill- Kohima 797001 |
2 | Ruuzolie Khate | Manager, APIO | 0370 | 2240211-13 | NA | 9436260110 | NA |
- Public Information Officer & Asstt. Public Information Officer (Hotel Saramati)
SL | Name | Designation | STD Code |
Phone Numbers | Address | |||
Office | Home | Mobile | ||||||
1 | Florence Chophy |
DGM, PIO | 03862 | 234761-63 | NA | 9862465028 | NA | Hotel Saramati, Dimapur 797112 |
2 | Imtiliba Imchen | Manager, APIO | 03862 | 234761-63 | NA | 9436079853 | NA |
MANUAL � XVII:
SUCH OTHER INFORMATIONS AS MAY BE PRESCRIBED AND THEREAFTER UPDATED EVERY YEAR:.
RIGHT TO INFORMATION (REGULATION OF FEE AND COST) RULES 2005
In case some body wants to get more information on topics covered in the handbook as well as other information they may make the payment and send their request in writing addressed to the concerned official(s):
- Shri. Shurhovol Naleo, General Manager Public Information Officer (PIO)
2. Shri Vincent Neikhodi, Deputy Manager Asstt Public Information Officer (APIO)
ADDRESS: NAGALAND HOTELS LIMITED
IDC HOUSE, POST BOX NO.533,
TELEFAX: (03862) 235141
E-mail: nagalandhotels@yahoo.co.in
FEE/COST RATES
- Application Fee : Rs.10/—
- A3/A4 Size Paper(created or copied) : Rs.2/- per page
- Copy in larger size paper : Actual charge or cost
- Samples or models : Actual cost
- Information in Floppy/Diskette : Rs.50/- per Floppy/Diskette
- Printed material : Cost of printing or @Rs.2/-per page of photocopy for extracts
from the publication
- Inspection of records : No fee for the first hour, and a fee of Rs.5/-for each
subsequent hour (or fraction thereof) thereafter
To obtain information, prescribed fee can be deposited in the Head Office of NHL or
Demand Draft/Bankers Cheque in favour of Nagaland Hotels Limited Ltd., payable at
Dimapur.