Disclosures Under Sec 4 of Right to  Information Act 2005

Nagaland Hotels Limited

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

    (i) The particulars of its organisation, functions and duties. Click here

    (ii) The powers and duties of its officers and employees. Click here

    (iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

    (iv) The norms set by it for the discharge of its functions; Click here

    (v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

    (vi) a statement of the categories of documents that are held by it or under its control; Click here

    (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

    (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

    (ix) a directory of its officers and employees; Click here

    (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

    (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

    (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

    (xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

    (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

    (xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

    (xvi) the names, designations and other particulars of the Public Information Officers; Click here

    (xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

    -----------------------------------------------------------------------------

Manual  -  I

Particulars of the Organisation,  Functions and Duties

  

1. Aims and objectives:

Nagaland Hotels Limited came into existence in March 17, 1982 and has been the prime mover in the progressive development, promotion and expansion of hotels in the state.

2. Mission/Vision:

To provide leadership and play a catalysing role in the development of hospitality infrastructure in the state and to achieve excellence in its strategic business units through professionalism, efficiency, and value for money and customer focused service.

3. Broad functions:

Entrepreneurs or any authority or agency having objects altogether or in part similar to those of the Company for the purpose of development of hospitality, hospitality related infrastructure, facilities and services etc.;

4. Brief history and background:

Nagaland Hotels Limited (NHL), a subsidiary of the Nagaland Industrial Development Corporation (NIDC) came into existence in March 17, 1982 with the objective of developing and expanding hospitality infrastructure in the state. Working on the philosophy of public sector, NHL succeeded in achieving its objectives by promoting the first hotel chain in Nagaland and providing services i.e. Accommodation, Catering, Transport, in-house Travel Agency Entertainment, Publicity, etc under a Single window.

5. Postal Address of the main office, attached, subordinate office/field/units etc.

REGISTERED OFFICE           HOTEL SARAMATI    HOTEL JAPFU
IDC House                         Naga Shopping Arcade        P R Hill
DIMAPUR 797112                DIMAPUR 797112                KOHIMA 797001
Ph: 234151, 225109            Ph: 234761-62 Fax 234763   Ph: 2240211-13 Fax: 2243439

6. Working hours both office and public (Regd. Office):

Monday to Friday and 1st  & 3rd  Saturdays
From: 9:00 AM to 4:30 PM           Summer (April 1 to September 30)
9:30  AM to 4:00 PM           Winter (October 1 to March 31)

 

  Go back

Manual-II

Power and Duties of Officers and employees Section 4 (1) (b) (ii) of Right to Information Act, 2005

HEAD OFFICE

Sl
No

Designation

No of employees

Powers & Duties

1

Managing Director

1

The Managing Director is the Chief Executive of the Company and is responsible to the Board of Directors .He is responsible for all the activities of the Company including personnel, financial, commercial and technology management, corporate, planning and project implementation. He is responsible for the effectiveness of the organization in the pursuit of the companies’ goal and objectives. He has overall responsibility for developing and implementing marketing plan and strategy for all NHL Hotels achieving high degree of performance of these activities, developing business plan for the tie ups with travel agents / tour operators, Statement Govt. /State Tourism Dev. Corporation, advertising & sales promotion.

2.

General Manager

2

The General Manager assists the Managing Director in dispensing the duties and responsibilities.

3.

Deputy Manager(A)

1

The Deputy Manager (Accounts) look after   all accounting matters of the Company and reports to the Managing Director and General Manager.

4.

Assistant Manager

1

The Assistant Manager looks after the establishment matters and assists the General Manager in dispensing the duties and responsibilities.

5.

Sr. Assistant

1

Look after establishment matters

6.

Jr. Assistant

2

Assist in accounts matter.

7.

Computer Operator

1

Typing all kinds of draft and various notifications, office order and leave order etc.

8.

Driver

3

 

9.

Personal Secretary to Chairperson

1

To assist the Chairperson.

10.

Personal Peon to M.D

1

To assist the Managing Director.

11.

Peon

1

Maintain Peon book, Dak register and file movement register.

HOTEL JAPFU,KOHIMA & HOTEL SARAMATI,DIMAPUR

1

Dy. General Manager

2 (I each in H.J & H.S)

Responsible to have knowledge of Hotel, staff and hotel services with hour of operations for all departments involved and surrounding area. Responsible for all the staff personnel's behaviour, punctuality, attitude and their morality in relation to their job. To plan, organize and oversee the complete activities of the hotel team in order to provide a more effective, controlled but friendly Guest Service. To assist management in the preparation of annual budget and marketing plan.

2

Manager

2(1 each in H.J & H.S)

Assist Deputy General Manager.

 

 

FRONT OFFICE

3.

Asst. Manager

2 (I each in
H.J & H.S)

Responsible for the overall function of the F.O. Prepares annual /monthly reports and duty roster for the FO. Check monthly reservation of the FOAs so that there is no overlapping in the bookings. Counter check the handling and remittance of cash by the FOAs to the accounts. Forward recovery letters/ mail to concern parties and agencies against credit/dues. Report all the feedbacks of the clients to Deputy Manager/Manager.

4.

Supervisor (F.O)

2 (I each in
H.J & H.S)

Monitor and supervise the FOAs for greater efficiency on duty. Involve directly into the day today function of the FOA check all transaction. Report all the feedbacks of the clients to Assistant Manager.

5.

Supervisor (Security
Personnel)

1(HJ)

Monitor and supervise the Security Personnel, safety and security of clients/guest, staffs and hotel properties.

6.

 F.O.As

6(3 each in H.J & H.S)

Acts as a direct point of contact with the clients/guests. Responsible to take all the reservation of the clients, check in and check out of the guest and responsible for all the transaction in the FO.

7.

Security Personnel

7(6H.J&1 H.S)
5 outsourced in HS

Responsible for overall safety and security of clients/guests, staffs and hotel properties. Report any matter directly to the Dy. Mgr. for further action.

 

FOOD & BEVERAGE

8.

Asst. Manager

2(1 in H.J & 1 in H.S)

Reports to the Dy. Mgr. Controls and responsible for overall activities of the F & B service section. Plans and manage events.

9.

Supervisor

1(HS)

Reports to the Asst. Mgr. Assist the Asst. Mgr. in preparing duty roster and yearly inventory of the section. Supervise the work of the Asstt. Supervisor, Head Waiter and Waiters.

10.

Asstt. Supervisor

2(2 in H.J & NIL in H.S)

Reports to the supervisor. Monitors and guides the waiters in their job assignments.

11.

Head Waiter

2(1each in H.J & H.S)

Reports to the Asstt. Supervisor. Organize the team of waiters and leads them in carrying out in day to day allocations.

12.

Waiter

13(5 in H.J & 8 in H.S)

Reports to the Head Waiter. Prepare sufficient clear and clean cutleries and crockeries for day-to-day use, sets up tables, check and see that the restaurant linens are neat, clean and well maintained. Take food orders from the guest in person and over phone. Set the food tray and serve the food to the guests. Clears the table both in the restaurant and rooms. Prepare kitchen order ticket of food items and conveys to the kitchen. Transact food bills.

13.

Sr. Cook

2 (I each in
H.J & H.S)

Responsible for overall operation of a kitchen. Oversees the kitchen activity in a restaurant/ hotel. Manage food inventories, rotates food menu and monitors kitchen staff. Determines the presentation and display of food items. Estimate amount and cost of required supplies.

14.

Asstt. Cook

09(5 in H.J
& 4 in H.S)

Supervise and assist in preparing food, clean kitchen utensils, equipment and food preparation areas and perform other duties as required.

15.

Utility Worker

8(5 in H.J
& 3 in H.S)

Responsible in maintaining clean environment in the production area, guest cutleries, crockeries and glassware and related work as required.

 

HOUSE KEEPING

16.

Asstt. Manager

 2 (I each in
H.J & H.S)

Reports to the Deputy Manager. Supervise all housekeeping employees. Co-ordinates with other sections. Responsible for cleanliness, order and appearance of the hotel rooms and public areas. Supervise preparation of maintenance requisition, all linens and recommend the maintenance of adequate quantities of cleaning equipment and supplies, maintenance of lost and found procedure. Prepare the annual housekeeping stock position of the department. Supervise the monthly consumption record of house keeping and linen, conduct briefing. Daily review of the reports of house keeper and Asst. housekeeper.

17.

House Keeper

2 (I each in
H.J & H.S)

Reports to the Asstt. Manager, Housekeeping. Supervise housekeeping employees and assign duties to the housekeeping staff. Daily inspection of all areas of the guest rooms, linen and the issuance of instruction for correction. Coordinate the maintenance schedules of rooms with the maintenance department and inspect each room completed by room attendants and ensure they meet the standards of the establishments in term of cleanliness, functional and aesthetic value. Check and ensure housekeeping supplies are well stocked. Co-ordinates with the FO for information on departure rooms and handing over cleared rooms.

18.

Asstt. House Keeper

I  in H.S

Reports to the Asstt. Manager, Housekeeping. Supervise Housekeeping employees. Manages the resources given by the Asst. Manager to achieve cleanliness.

19.

Linen Keeper

 1 in H.S

Report to the Asstt. Manager, Housekeeping. Responsible to issue uniforms and linen to staff according to systems and procedures laid down by the management. Control the movement of soiled and fresh linen to and from the rooms/linen. Conduct periodic inventories of linen. Prepare yearly, monthly linen record and maintain all relevant records in respect of materials, linen-their storage and movement, attend to mending, stitching of all the linens.

20.

Head Houseman

2 (I each in
H.J & H.S)

Reports to the Housekeeper, Asstt. Housekeeper. Supervises the work allocated to Houseman and Housemaids.

21.

Houseman

15 ( 9 in
H.J & 6 in
H.S)

Reports to Housekeeper, Asstt. Housekeeper and Head houseman. Clean guest rooms, public areas and replenish daily housekeeping supplies. Report missing or broken Hotel property to the supervisors. Receive allocation of floor, rooms or public areas. Count soiled linen handed over to linen keeper. Checked that all bulbs and switches are working in case of defect or fuse report the same to the
Supervisor. Carries luggage of the guest.

22.

Sweeper

5(3  in
H.J & 2 in H.S)

Reports to Housekeeper, Supervisor. Clean all public areas except the guest rooms. Check and replenish all toiletries/ housekeeping items.

23.

Sr. Washer man

2 (I each in
H.J & H.S)

In-charge of the laundry. Supervise the cleaning and ironing of the linen.

24.

Washer maid

1 in H.S

To assist Sr.Washerman.

25.

Laundry Helper

3(2in H.J &
1 in H.S)

To assist Laundry maid.

 

26.

Mali

2(1 in H.J
&1 in H.S)

Keeps landscaped areas and gardens clean, beautiful and fresh through daily schedule and routine. Co-ordinate with housekeeping for indoor plants.

 

BACK OFFICE

27.

Asstt. Manager

2 (I each in
H.J & H.S)

Over all in charge of establishment and accounts section .Pay and Allowances. Maintaining CPF, EPF. Deals with Medical Leave, Compensatory/Overtime Leave, Casual Leave, Festival Leave and Attendance. Loan and advances. Medical re-imbursement file. Supervision and control of officials under accounts section.

28.

Accountant

1 ( NIL in
H.J & 1 in H.S)

Assisting Asstt. Mgr accounts in matters relating to account, Income tax, sales tax, service tax, audit, finalization of account and audit, maintenance of accounts, receipt and payment, checking of transaction of all files cash book, ledgers, money receipts/bills in all respect.

29.

Asstt. Accountant

1 (1 in H.J)

Deals with generating reports, statement, cashbook, ledger, entering bank duties and assisting accountant in all respects.

30.

Sr. Assistant

2 (I each in
H.J & H.S)

Maintaining daily attendance register. Put up all kinds of files. Prepare monthly salary and EPF/CPF. Updating records of all kinds of leaves. Maintaining file movement register.

31.

Jr. Assistant

2 (I each in
H.J & H.S)

To indicate mode of dispatch. Keeping note of file movement. Maintaining proper order of stationeries requirement in the establishment section.

32.

Peon

1 (I  inH.J )

Maintain Peon book. Dak register and file movement register.

 

STORE

33.

Sr. Store Keeper

2 (I each in
H.J & H.S)

Report to the deputy manager, controls and responsible for overall activities of the store section. Duty detailing of the store staff. Supervise and Controls the store goods and maintaining records.

34.

Asstt. Store Keeper

1 (I  in
H.J & NIL in H.S)

Report to the Sr. Storekeeper. Operates computer, typing/entries of records, arrangement and cleaning of store goods. Assist in goods received and issued

35.

Store Helper

1 in H.J

Assist Store Keeper & Asstt. Store Keeper

 

MAINTENANCE

36.

 

Foreman

1 in H.J

Maintain record and report of any kind of damage or need of repair to Supervisor/ Management. Ensure prompt services on repair and maintenance. Maintain safety services at all time.

37.

Technician

1 in H.S

Reports to the Dy Mgr. Responsible for maintenance of all mechanical equipment, electrical fittings and fixtures. Supervise the asstt. Technician in installation, operation and repair of all fittings and fixtures. Closely co-ordinates with Housekeeping departments for proper maintenance of all equipment of the hotel. Prepares duty roster of the section.

38.

Assistant Technician

2(1 each in HJ & H.S)

Assist Technician

 

 

 

 Go back

Manual-III 

The procedure followed in decision making process including channels of supervision and accountability:

Channel of supervision:

Authority of final decisions:

The main authority for the final decision making lie with the Managing Director who have the delegated authority by the Board of NHL within the respective limit and cognate power.

Unit in-charge

The Managing Director manages the Company and the respective unit in-charge manages the day to day operation of the two hotel units established by the Company. The Deputy General Manager(s) of Hotel Japfu and Hotel Saramati forward the files to General Manager ,Head Office for financial concurrence and verification and imposition of rules/ laws if any.

Communication arrangements:

Communications of decisions to the public are made through official letters/orders/notifications/press-releases/noticeboards/Brochure/email/website, etc.

Organisational chart

Nagaland Hotel Limited

Hotel Japfu

Hotel Saramati

 

 

Go back

 Manual-IV

 Norms set for discharge of its functions:

Types of Norms

1. Officers:                       The Managing Director, duly authorized by the Board of Directors may delegate any of his/her power for issue of such administrative instructions to any officer as he/she may from time to time.
2. Staff:                           Staff shall serve the company honestly & faithfully and shall use his utmost endeavour to promote the interest of the company.
3. Quality:                         The whole time of an employee shall be at the disposal of the company and    he shall serve the company in its business in such capacity and at such place as he may be from time to time directed.
4. Standards:                    The Company in the hospitality business and presently owns and operates Hotel Japfu at Kohima and Hotel Saramati at Dimapur. The two hotels, though officially not classified, are being run as far as possible to meet 3 Star standards. The management is trying its best to imbibe the best practices as per industry standards.The two hotels are registered members with the Federation of Hotels and Restaurants Association of India(FHRAI) and Hotels and Restaurants Association of Eastern India.(HRAEI) respectively.

5. Discharge of functions     The Managing Director is the Chief Executive Officer and is assisted by the General Managers and other subordinate Officers and staff at the Head Office. Deputy General Manager level officers are in charge at the unit level i.e. Hotel Japfu & Hotel Saramati and are assisted by a Manager and Deputy manager and Assistant Managers of the various departments Like Front Office, Food & Beverages, House Keeping, Kitchen, Stores and Back Office for the day to day management of the Hotels. The Deputy General Managers report to the Head Office.

 

 

 Go back

 Manual-V

 The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions:

                                              

Sl.

Name of the acts,

Type of

Brief gist of

From where

Fee charged

No.

rules, regulations,

document

the

one can get

by the

 

instructions,

 

document

a copy.

deptt. for

 

manuals and

 

 

 

the copy of

 

records.

 

 

 

rules,
regulations, instructions, manuals and records.

1

Memorandum &

Mandate

To promote,

NHL,

Nil

 

Articles of

and main

establish,

IDC House

 

 

Associations

objectives of the Company

execute and manage hospitality industry & projects.

Dimapur. Nagaland.

 

2

Standing Order

Employmen t and service of the employees

Rules and
Regulations
regarding
service
conditions of
the
employees

NHL,
IDC House
Dimapur.
Nagaland.

Nil

3

The Companies Act, 1956

Act of Parliament

Company law

NA

NA

4

State Govt. notifications

Notification

Relevant to the Company

Head office/ Unit office

NIL

 

 

Go back

 Manual-VI

 

 A statement of the Categories of Documents that are held by it or under its control:

Nagaland Hotels Limited hold commercial and technical documents relating to the business operation of the company and data related to its employees.


Sl. No.

Name/nature/ category of the document

Name of the document & its introduction in one line

Procedure to obtain the document

Held/under control of

1

Personnel & Establishment

  1. All the service records related to its employees.
  2. Rules & regulation for regulating the service of its employees.

On request and
permission of the head of Managing Director

Head Office

2

Accounts

Books of accounts of the Company and related documents maintained in accordance with the various Acts viz. Companies Act, 1956.

As above

Head Office & Hotel units in respect of their individual units

3

Cash Book

Cash and Bank book of the Company and units

As above

Head Office & Hotel units in respect of their individual units

4

Ledger

Accounts Ledger

As above

Head Office & Hotel units in respect of their individual units

5

Muster Roll

Muster roll of employees

As above

Head Office

6

Company matter

Annual General Meeting Minutes, Board meeting Minutes, Registrar of Companies matters, etc

As above

Head Office

 

Go back

 

 Manual-VII

 The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or administration :

 

Nagaland Hotels Limited being a commercial entity, its policies relate to internal management, hence there is no arrangement for consultation with members of the public. Its policies are formulated in compliance with applicable provisions of regulations etc.
Nagaland Hotels Limited, however, has interface with its holding Company the Nagaland Industrial Development Corporation, the State Government and Administrative Department and the various related state Legislative Committees.

 

 

    Go back

 Manual-VIII

 

A Statement of  boards, Council, committees and other bodies constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, council, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:

  

 

  1. COMPOSITION OF BOARD OF DIRECTORS:
  1. Smti.Aneü Khaming                                Chairperson

 

  1. Smt.Nixuvi Hushili Sema                          Director                 

Commissioner  & Secretary (Industries &Commerce)
                            

  1. Smti.Angau Thou                                   Director

Secretary (Tourism)
                            

  1. Smt. Aolemla  Jamir                              Director

Addl. Development Commissioner
                            

  1. Shri.I.Bendangliba                                  Director

Director of Industries & Commerce
                            

  1. Shri. Bendangtoshi Longkumer                 Director

OSD (I & C) and Managing Director, NIDC

  1. Shri.Kesalhoulie Sekhose                         Director

Director (Tourism)

  1. Shri.Visielie Kezo.                                  Managing Director

OSD (Gen), Finance Department
         
 The Board of Directors, to the extent possible, meets at least once every 3 months. The minutes of the Meetings of the Board are neither open to public nor the    agendas / minutes are accessible to public.

COMMITTEES:

i.          In-House Review Committee on Regularization of Employees

  1. Shri.V.Kezo, Managing Director
  2. Shri. Shurhovol Naleo, General Manager (Operations & Development)
  3. Smt. Nichuwheno, General Manager (Establishment & Administration)

         
No set frequency. The Committee meets as and when the need arises.

ii          Hotel Saramati In-House Open market purchase Committee

  1. Shri. Shurhovol Naleo, General Manager (Operation & Development)
  2. Shri. Imtiliba Imchen, Manager
  3. Smt. Kedunyi, Sr.Store Keeper
  4. Shri.Rohit Debnath, Accountant
  5. Shri. Dadhi Ram Boro, Sr. Cook

         

iii.        Hotel Japfu In-House Open market purchase Committee

  1. Shri. Shurhovol Naleo, General Manager (Operation & Development)
  2. Shri. Rüüzolie Khate, Manager
  3. Shri. Zukiye, Senior Store Keeper
  4. Km.  Sokhrulu Phesao, Accounts Assistant
  5. Shri. Tarak Das, Senior Cook.

   
iv.        In-House Medical  Committee

  1. Smt. Nichuwheno, General Manager, (Op.& Adm.), Head Office
  2. Shri. Vincent Neikhodi, Dy. Manager, Accounts, Head Office
  3. A Doctor representative from CMO’s Office, Dimapur
  4. Smt. Lily Ao, Assistant Manager ,Head Office

 

No set frequency. The Committees meet as and when the need arises.

In addition to the committees referred above, certain committees are constituted for a specific purpose on recommendations and cease to exist thereafter.

Go back

Manual-IX

Click here to view...........

Go back

Manual-X 

                        The monthly remuneration received by each of its officer & employees including the system of compensation as provided in regulations:

 1.Head office

2. Japfu

3. Saramati

Go back

Manual-XI

The Budget Allocated to each Agency indicating the particulars of all plans, proposed expenditures and reports on disbursement made:

 

A.TRIAL BALANCE OF NHL (HEAD OFFICE) FOR THE YEAR ENDING 31ST MARCH 2018


RECEIPTS

PAYMENTS

Particulars

Amount

Particulars

Amount

Cash in hand

3,653.00

Remittance Hotel Japfu(Salary)

3,870,522.00

Cash at bank

33,296,517.43

Remittance Hotel Saramati(Salary)

13,972,657.00

Pay & Allowance

344,700.00

Pay & Allowance H.O

4,322,892.00

Honorarium & Others

1,100,000.00

Honorarium

575,000.00

G.P.F

25,000.00

P.O.L/Vehicle Maintenance

438,642.00

G.I.S

400.00

Printing & Stationary

34,606.00

P/Tax

20,800.00

Pension Contribution

21,135.00

EPF Employee

276,990.00

Leave salary Contribution

10,107.00

Interest

1,146,758.00

G.P.F

15,000.00

Equity Share

4,200,000.00

G.I.S

240.00

Grant in Aid

35,307,000.00

P/Tax

20,800.00

GST

2,684,828.55

Upkeep & Service Cost

800.00

Sale of Vehicle

646,827.00

E.P.F Employee

307,063.00

Advance for purchases

1,747,000.00

E.P.F Employer

307,063.00

 

 

CPF Administration

17,788.00

 

 

EDLI

6,180.00

 

 

EDLI Administration

58.00

 

 

TA/DA

155,937.00

 

 

Computer Repair & Maintenance

13,690.00

 

 

Donation & charity

32,950.00

 

 

Telephone

71,291.00

 

 

Postage & Telegram

208.00

 

 

Conveyance

1,500.00

 

 

Furnishings H/S

1,010,143.00

 

 

Advance for Extensions H/J (E.E)

1,000,000.00

 

 

Miscellaneous

1,240.00

 

 

Electricity

16,099.00

 

 

Generator

22,264.00

 

 

UPS(Battery)

21,000.00

 

 

UPS repair

800.00

 

 

Advertisement H/J, H/S

441,230.00

 

 

Renovation H/S (E.E)

13,209,000.00

 

 

Repairs H/S, H/J (E.E)

3,270,080.00

 

Purchase H/S

1,882,100.00

 

 

Salary Arrear

6,125.00

 

 

Repair of Kitchen H/S

127,127.00

 

 

Bank charges

1,273.70

 

 

Decoration & Gardening H/S,H/J

307,640.00

 

 

Video, Music System H/S

132,980.00

 

 

Linen (H/S)

334,226.00

 

 

Fresh supply

14,261.00

 

 

Repair Maintenance of Furniture fixture H/J

120,500.00

 

 

Repair Maintenance of H/S

533,599.00

 

 

EPABX H/J, H/S

290,324.00

 

 

Furniture % Fixture H/S

347,800.00

 

 

GST

2,677,209.00

 

 

A.C Hotel Saramati

286,110.00

 

 

Kitchen Equipment H/S, H/J

597,560.00

 

 

Paper

22,000.00

 

 

Hospitability

110,000.00

 

 

Professional Fees

417,257.00

 

 

Tax Audit fees

21,060.00

 

 

Internal Audit fee

51,260.00

 

 

DSC Renewal

18,000.00

 

 

Vehicle Repair & maintenance

138,000.00

 

 

T.V set

50,150.00

 

 

A.C Hotel Japfu

612,056.00

 

 

Renovation H/J (E.E)

6,524,000.00

 

 

Electrical Items H/S

550,041.00

 

 

Renovation H/S (E.E)

4,257,525.00

 

 

Repair Maintenance Of Furniture Fixture H/J

86,100.00

 

 

Renovation H/J

127,580.00

 

 

Transportation

21,500.00

 

 

Repair & Renovation Kisama (E.E)

2,500,000.00

 

 

Lunch Catering(Synergy)

839,850.00

 

 

Repair Conference Hall H/J

145,000.00

 

 

Fee enhancement of authorised Capital

600,000.00

 

 

Purchase of Vehicle

915,301.00

 

 

Fee for DIR

7,800.00

 

 

Company Sect. Compliance Report

15,000.00

 

 

Renovation Meriema(E.E)

1,750,000.00

 

 

Cash in Hand

37,927.00

 

 

Cash at bank

10,126,247.28

 

80,800,473.98

 

80,800,473.98

Note: Accounts are purely provisional and subject to finalization of audit

 

 

B. TRAIL BALANCE OF HOTEL SARAMATI FOR THE YEAR ENDING 31ST MARCH 2018

RECEIPTS

 

PAYMENTS

 

Particulars

Amount

Particulars

Amount

Room sales

6,034,009.00

Provision

1,317,765.00

Room Food Sales

1,883,914.00

Fresh Supplies

1,018,521.00

Tzurang Food Sales

4,783,495.00

Generator fuel

557,723.00

Conference Hall Sales

539,000.00

Upkeep & Service cost

592,126.00

Laundry Sales

7,965.00

Guest paid out

38,516.00

Round Off

838.00

Printing & Stationery

85,600.00

Service Tax

130,624.00

Kitchen Gas& Fuel

211,635.00

VAT

101,857.00

ESIC:

CGST

521,752.00

Employees Share

97,211.00

SGST

521,752.00

Employer Share& other admin

263,509.00

Extra bed Sales

10,900.00

Newspaper & Periodical

19,260.00

Drivers bed sales

1,600.00

Computer Repair & Maintenance

23,594.00

Video /Music system sales

60,500.00

DAN Charges

353,383.00

Misc. /Coupon sales

544,025.00

Equipment & Machinery

72,500.00

Scrap Sales

600.00

Cookeries & Cutleries

8,650.00

Open space sales

4,000.00

Generator repair Maintenance

57,980.00

Shop room rent

4,000.00

Cable rent

52,020.00

Xerox sales

100.00

Decoration & Gardening

40,760.00

EPF from NHL:

Repair & Maintenance

91,342.00

Employees Share

84,325.00

Telephone/internet charges

41,505.00

Employer Share& other admin

91,610.00

Postage

80.00

Remittance from NHL

13,972,657.00

Membership & Renewal

77,880.00

Bill on hold

2,377,804.00

AMC

89,044.00

ESIC

45,001.00

Staff Welfare & Medicine

14,900.00

Advance to Employees

255,570.00

TA/DA

12,870.00

EPF from Hotel Japfu:

Freight & Carriage

34,845.00

Employees Share

121,778.00

EPF to Hotel Japfu:

Employer Share & other Admin

132,360.00

Employees Share

263,219.00

EPF Employee Share(Recover)

1,133,571.00

Employer Share & other Admin

284,181.00

P.Tax

80,561.00

EPFO:

Employees Share

1,650,801.00

Employer Share & Other Admin charge.

1,764,058.00

P.Tax 

50,336.00

Leave encashment/Gratuity 

2,271.00

Conveyance

30,450.00

Cash in Hand

86,603.00

Pay & Allowance

10,227,425.00

Cash at Bank

474,028.00

TDS

676.00

Guest in House

2,363.00

NST

497.00

IWSAS Employees

772,068.00

Bank charges

40,991.00

Advance to employees

289,860.00

Liability for expenses(EPF)

7,716,177.00

VAT

161,308.00

Service Tax

134,373.00

GST(CGST&SGST)

823,351.00

Bill on hold

2,670,908.00

Misc/Coupon sales

510,000.00

Guest Complimentary

377,142.00

Electricity Charges

200,672.00

Cash in Hand

63,133.00

Cash at Bank

775,138.00

Guest in house

26,907.00

TOTAL

34,009,162.00

TOTAL

34,009,162.00

Note: Accounts are purely provisional and subject to finalization of audit

 

C.         TRAIL BALANCE OF HOTEL JAPFU FOR THE YEAR ENDING 31ST MARCH 2018

RECEIPTS

PAYMENTS

 

Particulars

Amount

Particulars

Amount

Opening Balance

Provisions

2562935.00

Cash

25974.74

Fresh Supplies

1847056.00

Guest-in House

45359.00

Upkeep/Service Cost

588963.00

Bank (SBI)

894195.00

Generator fuel

151998.00

Bank (Axis)

580333.00

Kitchen Gas/ Fuel

335830.00

Room Sales

13388552.00

Decoration & Gardening

70580.00

Food Sales in Shilloi

10128198.00

Telephone Charges

53922.00

Food sales in Room service

2698067.00

Electricity charges

348990.00

Drivers bed sales

130000.00

Water charges

154320.00

Extra Bed sales

93000.00

Cable rent

53790.00

Laundry sales

29740.00

Conveyance allowance

29000.00

Xerox/Printing Sales

1885.00

Conveyance

17610.00

Packing charges

3112.00

Printing & stationary

100305.00

Damage Recovery

 800.00

Postage /telegram

261.00

Round Off

 620.00

Freight & Carriage

54050.00

Service Tax

 246876.00

Membership subscription & renewal

24096.00

 VAT

 272494.00

Insurance

41733.00

 Central GST

 1213614.00

Repair & maintenance

5880.00

 State GST

 1213614.00

Misc Equipment & Gadgets

19776.00

Shopping Arcade/Room rent

69500.00

Generator Repair & Maintenance

8236.00

 Remittance from H.O

 4270522.00

Refrigerator Repair & Maintenance

28200.00

 Miscellaneous/Coupon Sales

 9000.00

Linen

454032.00

 City Ledger

 7748593.00

Cookery & Cutleries

38232.00

 CPF/EPF

 3015298.00

Kitchen equipments & Netts

3420.00

 EPF(Admn)

 31632.00

Newspaper & Periodicals

28877.00

 FPF

 128876.00

TA/DA

33270.00

 EDLI

 9100.00

Computer Repair & Maintn.

14000.00

 EDLI Admn.

 234.00

 Hire Charges(Generator)

24535.00

Bank(Axis)

10405.00

 Staff Welfare & expenses

3136.00

Professional Tax

168364.00

Staff Welfare & Medicines

2142.00

Salary & Allowance

135588.00

AMC

247076.00

NST

1502.00

Leave Encashment & Gratuity

350767.00

Machineries & equipment

841000.00

Bank charges & Commission (SBI)

81631.00

Bank Charges & Commission (Axis)

31161.00

Remittance to H.O

400000.00

City Ledger

7324462.00

Guest Complimentary

121991.00

Salary & allowance

20465156.00

Service Tax

250618.00

VAT

408471.00

Central GST

1016063.00

State GST

1020504.00

CPF/EPF

4102709.00

EPF(Admn)

144091.00

FPF

1072199.00

EDLI

64546.00

EDLI Admn

400.00

Professional tax

155356.00

Cash

35823.74

Guest-in-House

-119280.00

Bank (SBI)

1448124

TOTAL

46,563,545.74

46,563,545.74

Note: Accounts are purely provisional and subject to finalization of audit

Go back 

Manual-XII

Implementation of subsidy programmes:     

NOT APPLICABLE

 

 Go back

 Manual-XIII

 Particulars of recipient of concessions, permits or authorization granted by aid:

NOT APPLICABLE

    

 Go back

Manual-XIV 

Details information available to, or held by its reduced in an electronic form:

 

Sl. No.

Information/Activities for which data is available in
electronic form

Can it be
Shared with the public

Is it available
on the
website or is being used as back end
database

With whom it
is held/
available

Whom, to
contact

A.           HEAD OFFICE

1

Employee Muster

Yes

Database

G.M

PIO or APIO

2

Accounts

Yes

Database

D.M (Account)

-do-

B.           HOTEL UNITS (JAPFU & SARAMATI)

1

Guest Registration

No

Database

Front Office

PIO

2

Guest History

No

Database

Front Office

PIO

3

Reservations

No

Database

Front Office

PIO

4

Cashiering

No

Database

Front Office

PIO

5

Day end process

No

Database

Front Office

PIO

6

Front Office Reports

Yes

Database

Front Office

PIO

7

Billings

No

Database

Accounts

PIO

8

Payroll

Yes

Database

Back Office

PIO

9

Attendance

Yes

Database

Back Office

PIO

10

Accounting Reports

Yes

Database

Accounts

PIO

11

F&B billings

No

Database

F & B

PIO

12

F& B Guest History

No

Database

F & B

PIO

13

F & B Reports

Yes

Database

F & B

PIO

14

House keeping Reports

Yes

Database

Housekeeping

PIO

15

Daily Entries (stores)

Yes

Database

Stores

PIO

16

Stores reports

Yes

Database

Stores

PIO

 

 

 Go back

Manual-XV 

Facilities available to citizens for obtaining information:

 

A.HEAD OFFICE

1. Information Counter   : No specific information counter
  Summer: 9.30 A.M. to 4.30 P.M. (Apr to Sep)
  Winter: 9.00A.M. to 4.00 P.M.     (Oct to Mar)
  (Mon to Fri & Sat & Sun closed)

2. Website                         www.thenagalandhotels.com (Access 24x7)

3. Email address              : nagalandhotels@yahoo.co.in

4. Printed Manual            : During Office Hours.

5. Inspection of records  : During Office Hours.
     in the office

6. System of issuing
    copies of documents   : During Office Hours.

7. Others                          : During Office Hours.

B. HOTEL UNITS (JAPFU & SARAMATI)

1. Information Counter   : Reception Desk
  General Timing      : 8:00 AM to 4:00 PM
  Shift timing           : 6:00 AM to 2:00 PM
  2:00 PM to 10:00 PM
2. Website                        : www.thenagalandhotels.com

3. Email addresses           : hoteljapfu@yahoo.co.in
   hotelsaramati@yahoo.co.in

 Go back

Manual-XVI

The names, designations and other particulars of the Public Information Officers.

 

A. First Appellate Authority (Head Office)


Sl
No

Name

Designation

STD
Code

Phone Numbers

Email

Address

Office

Home

Mobile

1

Visielie Kezo

MD, FAA

03862

225109

248375

9436830060

 

IDC House, Dimapur, Nagaland-797112

B. Public Information Officer &  Asstt. Public Information Officer (Head Office)

SL
No

Name

Designation

STD
Code

Phone Numbers

Email

Address

Office

Home

Mobile

1

Shurhovol
Naleo

 

GM ,P I O

03862

225109

226375

9612153304

NA

IDC House, Dimapur, Nagaland- 797112

2

Vincent
Neikhodi

Dy. Mgr,
A P I O

03862

225109

NA

9436014309

NA

C.  Public Information Officer & Asstt. Public Information Officer (Hotel Japfu)

SL

Name

Designation

STD
Code

Phone Numbers

Email

Address

Office

Home

Mobile

1

Kazhuni
Phesao

DGM, PIO

0370

2240211-13

NA

9774022241

NA

Hotel Japfu, PR Hill- Kohima 797001

2

Ruuzolie Khate

Manager, APIO

0370

2240211-13

NA

9436260110

NA

D. Public Information Officer & Asstt. Public Information Officer (Hotel Saramati)

SL

Name

Designation

STD
Code

Phone Numbers

Email

Address

Office

Home

Mobile

1

Florence
Chophy

DGM, PIO

03862

234761-63

NA

9862465028

NA

Hotel Saramati, Dimapur 797112

2

Imtiliba Imchen

Manager, APIO

03862

234761-63

NA

9436079853

NA

 

 

Go back

MANUAL XVII:       

Such other informations as may be prescribed and thereafter updated every year:.

 

RIGHT TO INFORMATION (REGULATION OF FEE AND COST) RULES 2005

In case some body wants to get more information on topics covered in the handbook as well as other information they may make the payment and send their request in writing addressed to the concerned official(s):

1. Shri. Shurhovol Naleo, General Manager                    Public Information Officer (PIO)
2. Shri Vincent Neikhodi, Deputy Manager           Asstt Public Information Officer (APIO)

ADDRESS:     NAGALAND HOTELS LIMITED
IDC HOUSE, POST BOX NO.533,

TELEFAX:       (03862) 235141
E-mail:  nagalandhotels@yahoo.co.in

FEE/COST RATES

  1. Application Fee : Rs.10/---
  2. A3/A4 Size Paper(created or copied) : Rs.2/- per page
  3. Copy in larger size paper : Actual charge or cost
  4. Samples or models : Actual cost
  5. Information in Floppy/Diskette : Rs.50/- per Floppy/Diskette
  6. Printed material : Cost of printing or @Rs.2/-per page of photocopy for extracts

from the publication

  1. Inspection of records : No fee for the first hour, and a fee of Rs.5/-for each

subsequent hour (or fraction thereof) thereafter

To obtain information, prescribed fee can be deposited in the Head Office of NHL or
Demand Draft/Bankers Cheque in favour of Nagaland Hotels Limited Ltd., payable at
Dimapur.

 

Go back/top