URBAN DEVELOPMENT DEPARTMENT
Disclosures Under Sec 4 of Right to Information Act 2005
URBAN DEVELOPMENT DEPARTMENT
Nagaland: Kohima
Right to information and obligations of public authorities
Sec 4 (1)(b) of RTI Act 2005
(i) The particulars of its organisation, functions and duties. Click here
(ii) The powers and duties of its officers and employees. Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here
(iv) The norms set by it for the discharge of its functions; Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
—————————————————————————–
URBAN DEVELOPMENT DEPARTMENT
- i)Particulars of the organization, functions and duties
Name of the Organization:
The Urban Development Department is headed by Director with its head office at Kohima which was initially established in 1967 as Town & Country Planning Organization and became a full-fledged Department under the nomenclature of “Office of the Chief Town Planner” in 1983. Subsequently it was renamed as Urban Development in 2008.
The Secretary, Urban Development is the administrative head of the department.
The Department has district unit offices as follows:
- Dimapur: Office of the Urban Development Officer
- Mokokchung: Office of the Urban Development Officer.
- Tuensang: Office of the Assistant. Urban Development Officer.
- Mon:Office of the Urban Development Officer.
- Wokha: Office of the Assistant Urban Development Officer.
- Phek: Office of the Assistant Urban Development Officer
- Zunheboto: Office of the Assistant Urban Development Officer
Although some Departmental activities have already been extended to the 3-newly created districts, the department is yet to open its offices in these new districts. As a temporary arrangement, Kiphire district is being looked after by an Assistant Urban Development Officer Tuensang, Longleng by Urban Development Officer, Mokokchung and Peren is looked after by Assistant Urban Development Officer, Dimapur. Proposal is under submission to the Government for creation of new posts to enable the department for posting to these new districts.
Location of the Office:
The Office of the Director is presently located in the New Capital Complex Area. The present office can be reached by local taxi as well as city buses. The Departmental bus is used for picking and dropping the staff.
Address:
Directorate of Urban Development
Nagaland: Kohima
(Near New Secretariat)
Kohima: 797004
Ph: (0370)2270175
Office Timings:
Summer: 9.30 A.M to 4.30 P.M
Winter: 9: A.M to 4.00 P.M
(There is no public interview on every Wednesday of the week)
Vision of the Department:
The Vision of the Urban Development Department is to bring about Planned Development of Towns in Nagaland by way of implementing the Master Plan, Development Plans and other related projects and schemes.
Functions and Duties:
As enshrined in the Nagaland Town and Country Planning Act 1966, the primary function of the Department is preparation of Master Plan and Development Plans for development of urban areas of the state. Accordingly, the Department has prepared Master Plan for all the district headquarters of the State (Except Longleng & Peren) including the New capital Complex. However, most of these Master Plans are in the process of revision. The Department also performs the following functions:-
- Implementation of Centrally sponsored schemes under 10% lump sum provision for the North-East States.
- Implementation of National Urban Livelihood Mission (NULM) which is a Centrally Sponsored scheme for Urban Poverty Alleviation which is implemented in the ratio 90:10 between the Central and the State government.
- Nodal Department for Implementation of Atal Mission for Rejuvenation and Urban Transformation (AMRUT)
- Nodal Department for Urban Infrastructure Development Scheme for Small & Medium Towns (UIDSSMT) and Integrated Housing & Slum Development Programme (IHSDP).
- Implementation of Town Protection Scheme in the entire District Headquarters which is a State-sponsored scheme.
- Implementation of Urban Infrastructure Development schemes (UIDS).
- Nodal Department for Asian Development Bank (ADB) assisted project for the North-East capital towns.
- Implementation of Schemes under Systematic Infrastructure Development for Kohima.
- Provide assistance to Local Bodies and Development Authority of Nagaland.
- Swachh Bharat Mission.
- National Urban Information System (NUIS)
- Excepting the schemes mentioned above in Sl. No. II,VI,VII,IX,X & XII) schemes for 10% lump sum,Urban Infrastructure Development Scheme (UIDS)
UIDSSMT), and Integrated Housing & Slum Development Programme (IHSDP) , Town Protection Scheme, Urban Infrastructure Development scheme (UIDS) and Systematic Infrastructure Development for Kohima are all executed by The Engineering Division headed by the Executive Engineer Urban Development works Division.
- ii)The powers and duties of its officers and employees.
Urban Development Department (Secretariat):
| Sl. No. | Name of the Officer | Designation | Powers and Duties |
|
|
Motsuthung Lotha | Commissioner & Secretary | Administrative Head of Urban Development Department |
|
|
I. Shanen Jamir | Additional Secretary | Urban Development Department |
|
|
Nesatuo Hesuh | Under Secretary | Urban Development Department |
|
|
Longerkaba | Section Officer | –do– |
|
|
Kewibamdi | Jr. Section Officer | –do– |
|
|
Lokhum Yimchunger | Secretariat Assistant | –do– |
|
|
Ngukato K | Secretariat Assistant | –do– |
|
|
Eliyio Lotha | LDA (R) | –do– |
|
|
Kenesie-ü | Typist | –do– |
|
|
Yanbemo | Office Peon | –do– |
|
|
Lothunglo | Steno Gd-III | Attached to Commr. & Secretary |
|
|
Alo | Store Keeper | Attached to Additional Secretary |
|
|
Enio | Office Peon | Attached to Commr. & Secretary |
|
|
Seyievikho Pucho | Office Peon | Attached to Under Secretary |
|
|
Wapang | Driver | Attached to Additional Secretary |
Directorate
| SL.NO | NAME OF THE OFFICER | DESIGNATION | POWERS AND DUTIES |
| 1 | A.Zanbemo Ngullie | Director | Head of Department |
| 2 | S.Takatuba Aier | Addl Director, Kohima. |
Mission Diector NULM,all Esst and Technical matters, climate change, |
| 3 | Chenithung lotha | Joint Director | Mission Director AMRUT, 10% lump-sum schemes, Building Bye Laws, State Programs and master plan. |
| 4 | T.Temjen Jamir | Deputy Director (NUIS) | RTI,Assembly Questions, CPGRAMS NUIS, PIMS, Monitoring of CSS ,state plan schemes |
| 5 | Tarachu Filtu | Deputy Director | Nodal Officer SBM, HLTC,SLPIC, Smart city, ADB(SIPMIU) Training, DAN, Correspondence with DMA . |
| 6 | Petevilie khatsu | Deputy Director | All Esst Matters,, legal matters, survey works, GIS,SLAA,AMRUT,NUIS |
| 7
|
Kezhochole Rhetso | Deputy Director | 10% lump-sum, Establishment and other Technical matters. |
|
8 |
Abalie Talie |
Sr. Accounts Officer | All Accounts matters , Preparation of budget, PAC,Audit, DAN Accounts |
|
9 |
Inavi Chophy | Programme Officer | Socio-economic Survey, Monitoring of CSS and State Plan, NUIS& Assembly matters. |
|
10 |
T.Mangyang. Longkumer |
Assistant Research Officer | APIO,Socio-economic survey,RTI,Data (census) collection & compilation of statistics, NUIS, Monitoring of Departmental works, parliament/ Asembly questions.and other survey works.state plan, nodal officer to IPR (Advertisements) |
| 11 | Ruvuozelhou | J.E | In charge of Work Charged Employees |
|
12 |
Zungatemba | JE | Attached to EE UD |
| 133 |
Rita |
Registrar |
All matter related to gazette 1& II, requisition, creation and up-gradation, service rule, pension and retirement, all light and heavy vehicle . |
| 14 | N. Chuba | Surveyor Grade-I | In-charge of all survey works |
| 15 | Ketoulhouvou | Steno Gd-I | Attached to Addl. Director (Tech) |
| 16 | Merenla | Steno Gd-I | Attached to Director |
Section 4(1)(b)(iii) of Right to Information Act 2005
iii) The procedure followed in the decision making process, including channels of supervision and accountability.
Decision Making Process:
All correspondences/papers for the Department are endorsed by the Director to the respective section such as: Establishment, Accounts branch, Technical branch, Urban and Regional Information wing, Technical Branch, Urban Development Works Division from where it is further endorsed to the respective officer concern. Accordingly the files are processed from each wing with observations and put up to the Director. For all important matters, the Director generally discuss the matter with the concern officer and takes the final decision.
However in case of all major and important issues, the Department has the tradition of taking collective decision through meeting of the officers. However, the final decision making authority vest with Director.
Project proposals/schemes emerging from the districts are submitted by the respective District Unit Officers, the schemes which are selected generally as per the provision of the guidelines of the schemes. These proposals are then consolidated by the Nodal officer at the head office and forwarded to the Urban Development Works Division for preparation of the necessary technical estimates followed by advertisement of Notice Inviting Tender (NIT) and issue of work order. In the meantime, these consolidated proposals are send to the government for sanction and administrative approval.
Supervision:
At the field level, the concerned officers/staffs are responsible for all supervision. Lapses if any are brought to the notice of the concern higher level officer, who in turn brings to the notice of the Director if the need arises. In case of larger projects especially the Centrally Sponsored Schemes, the Director himself along with the officer concern and UDWD perform routine visit and supervision which has improved the quality of works satisfactorily over the past few years. Necessary suggestion if any for the improvement of works are generally instructed in such occasions. From time to time, concern officer reports the progress of the works in the form of Quarterly Progress Report to the Head Office. On completion of the works, Completion Certificate is issued on the basis of which final bill is released.
From time to time the Director holds review meeting to monitor the progress of the various programmes and works under the Department.
Accountability:
The officers’ in charge for different works are made accountable for disposal of works on time.
- iv)The norms set by it for discharge of its functions
From time to time, the Chief Town Planner issues the Notification on distribution of works to various officers/staffs, the details of which is available with the Establishment Branch of the Department.
Similarly under Town Planning Works Division, the Executive Engineer from time to time issues notification on assignment of works to officers and staffs.
In the case of the District Unit Officers, the Officer incharge issues notification from time to time the assignment and distribution of works.
- v)The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.
� The Nagaland Town and Country Planning Act, 1968,
� The Nagaland Town and Country Planning Rules 1979
� Nagaland Engineering Service Rule 2006 Amendment, & NPWD code
� Nagaland Government Services Conduct Rules, 1968
� The Nagaland Services (Discipline & Appeal) Rules 1967
- vi)A statement of the categories of documents that are held by it or under its control
Under Establishment:
� Appointments orders
� Transfer Posting
� Seniority List
� Maintenance of Personal files
� Records relating to furniture
� Records relating to vehicles
� Records relating to stationery
� Matters relating to Court cases
Under Accounts
� Annual Plans
� Five Year Plan
� Sub-allocations
� Cash books
� Bill books
� Records of APRs
Under Technical/planning
� Maps of all the Townships
� Master Plans copies
� Survey Maps
� Records of Computers and softwares
� Training records
� Annual Administrative Reports
� Library books
� VIP speeches
Under UDD, Engineering Wing
� List of employees
� List of schemes/projects
� Detail Project Reports
� Sanction orders
� Measurement books
� Cash book
� Bill book
� APRs
vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy for implementation thereof.
N/A
viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards , councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
| Sl.
No |
Name of the Board/Committee | Composition of the Board/Committee | Remark |
| 1 | State Urban Development Agency(SUDA) | Chairman-Principal Secretary,
Secretary-Sr. Town Planner, Members:- 1.Manager, Lead Bank, SBI 2. Representative from Ministry of Urban Employment and Poverty Alleviation 3 NGO Consultant 4. Women Secretary, NBCC |
Constituted as per the SJSRY guidelines |
| 2 | District Urban Development Agency(DUDA) | Chairman- Add. Deputy Commissioner,
Secretary – Town Planner/Asst. Town Planner Members:-. 1.ULB Chairman 2.Women Representative 3.One representative from the community development society
|
Constituted as per the SJSRY guidelines |
| 3 | Local Development Committee (LDC) | Chairman- Administrative Head Member-Secretary-Town Planner/ATP
Members (3 nos):- 1. Chairman, Town Committee 2. Two Government Nominees as members |
As per Govt. approved guidelines |
- IX)DIRECTORY
DIRECTORY OF THE ADMINISTARTIVE DEPARTMENT OF URBAN DEVELOPMENT DEPARTMENT (SECRETARIAT) OFFICERS AND STAFF.
| Sl. No. | Name of Govt. Employee | Present Post held | Phone No. |
| 1. | Motsuthung Lotha | Commissioner & Secretary | 7085285578 |
| 2. | I. Shanen Jamir | Additional Secretary | 9436000020 |
| 3. | Nesatuo Hesuh | Under Secretary | 8974390782 |
| 4. | Longerkaba | Section Officer | 9856587394 |
| 5. | Kewibamdi H Meriam | Jr. Section Officer | 9436292264 |
| 6. | Lokhum Yimchunger | Secretariat Assistant | 8575655840 |
| 7. | Ngukato K | Secretariat Assistant | 9612818757 |
| 8. | Eliyio C. Lotha | LDA (R) | 9615194109 |
| 9. | Lothunglo | Steno, Gd-III | 8575957451 |
| 10. | Kenesie-ü | Typist | 9436614995 |
| 11. | Yanbemo | Office Peon | 8731053149 |
| 12. | Alo | Store Keeper | 9862670942 |
| 13 | Enio | Office Peon | |
| 14. | Seyievikho Pucho | Office Peon | 8575192706 |
| 15. | Wapang | Driver | 8119888720 |
- x)
- Monthly remuneration received by each Officers and employees including the system of compensation as provided in its regulations as on 31st March, 2018.
| Sl. No |
Name | Father’s Name | M/ F |
Edu/ Qualification | Designation | Status adhoc/ Regular/ Contingency |
D.O .B | Date of entry into Service/ First Aptt. | Date of Appointment to present post |
Place of posting | Date of Retirement | Pay Band |
Grade Pay | Gross salary |
| 1 | Motsuthung Lotha | Lt. Chichumo | M | Graduate | Secretary | Regular | 1.10.1960 | 08.05.1988 | 31.1.2017 | Kohima | 01.10.2020 | 37400 | 9900 | 137000 |
| 2 | I.Shanen Jamir | Lipokmeren | M | B.A (Hons) | Addl. Secy | -do- | 24.10.1969 | 01.11.1991 | -do- | 2026 | 15600-39100 | 8700 | 70000 | |
| 3 | Neisato Hesuh | Yekahi Hesuh | M | B.A | Under Secy. | -do- | 15.10.1959 | 30.01.1990 | 05.05.2017 | -do- | 2019 | 15600-39100 | 6600 | 62000 |
| 4 | Longerkaba | Marmangyang | M | M.A | S.O | -do- | 14.06.1976 | 29.04.1999 | 17.08.2016 | -do- | 2034 | 15600-39100 | 5700 | 52000 |
| 5 | Kewibamdi | Lt. Huzandi Zeliang | M | P.U Sc. | J.S.O | -do- | 10.04.1987 | 13.06.2006 | 04.08.2009 | -do- | 2041 | 9300-34800 | 4200 | 38000 |
| 6 | Lokhum Yim | Lt. Throngshi | M | M. Sc | S.A | -do- | 24.11.1983 | 08.10.2012 | 08.10.2012 | -do- | 2044 | 9300-34800 | 4200 | 34000 |
| 7 | Ngukato Tsuipu | Khunoto Tsuipu | M | M.A (Hons) | S.A | -do- | 14.12.1987 | 01.06.2016 | 01.06.2016 | -do- | 2047 | 9300-34800 | 4200 | 33000 |
| 8 | Eliyio C Lotha | Lt. K.C. Lotha | F | Graduate | LDA | -do- | 28.12.1973 | 22.09.1993 | 22.09.1993 | -do- | 2028 | 5200-20200 | 2600 | 30262 |
| 9 | Kenesie-u | Lt. Wokhau-o | F | Matric | C/Typist | Contract | 22.05.1965 | 15.06.1992 | 30.03.2010 | -do- | – | 4000 | – | 4000 |
| 10 | Lothunglo | Lt. Womomo | F | P.U | Steno | -do- | 15.01.1978 | 18.03.1999 | 1.04.2017 | -do- | 2034 | 9300-34800 | 4200 | 35000 |
| 11 | Yanbemo | B. Ngullie | M | Matric | Peon | -do- | 27.08.1967 | 1.03.87 | 27.07.2016 | -do- | 2022 | – | – | 26000 |
| 12 | Alo | Rubeihie | M | B.A | Store Keeper | -do- | 15.01.1977 | 01.07.2003 | 16.11.2014 | -do- | 2037 | 5750-2600 | 2600 | 20000 |
| 13 | Seyievikho Pucho | Lt. Kropol | M | Cl-9 | Peon | Casual | 29.12.1988 | 17.06.2014 | 09.02.2015 | -do- | – | 4000 | – | 4000 |
| 14 | Enio Lotha | Tsamongo | M | Cl-8 | Peon | Regular | 30.09.1978 | 1.09.2004 | 1.04.2017 | -do- | 2039 | 1500 | 22497 | |
| 15 | Wapang | Imkong | M | Driver | Regular | -do- |
- Monthly remuneration of Directorate & District Staff
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MANUAL-XI
| Head of account | Non plan total (in Rs) |
|
|
| 2217-Urban Development | |
| 01-DIRECTION | |
| 01 salaries | 2,88,81,000 |
| 02-wages | 4,63,000 |
| 03-travel expenses | 12,62,000 |
| 04-office expenses | 14,000,00 |
| 06-rent, rates& taxes | 2,07,000 |
| 16-motor vehicles | 11,20,000 |
| 17-maintenance | |
| Total | 3,33,33,000 |
| 02-subordinates Establishment | |
| 01 salaries | 5,38,16,010 |
| 02-wages | |
| 03-travel expenses | 4,35,000 |
| 04-office expenses | 5,00,000 |
| 06-rent, rates& taxes | 1,43,000 |
| 15 machineries &equipments | 8,70,000 |
| 16-motor vehicles | 6,00,000 |
| TOTAL | 5,63,64,010 |
| Other expenditure | |
| 01 Enginering Cell | |
| 01 salaries | 1,64,93,000 |
| 02-wages | |
| 03-travel expenses | 3,03,000 |
| 04-office expenses | 1,00,000 |
| 06-rent, rates& taxes | |
| 16-motor vehicles | 1,60,000 |
| TOTAL | 1,70,56,000 |
| 02-development authority Nagaland | |
| Grant in Aid | 3,51,49,000 |
| TOTAL- | |
| TOTAL REVENUE(A) | 14,90,66,010 |
| 03 work charged Establishment | |
| 17 maintenance | |
| Total | |
| B-CAPITAL SECTION | |
| Special Development Fund (CSS) | 24,83,36,000 |
| Special Development Fund (CSS) | 7,89,27,000 |
| EAP-Asian Development Bank (ADB) | 18,41,05,445 |
| JNNURM | 11,60,19,000 |
| AMRUT | 1,64,48,832 |
| NULM | 9,41,48,000 |
| SBM | 74,22,000 |
| TOTAL CAPITAL(B) | 7,45,06,277 |
| TOTAL A+B | 89,44,72,2287 |
xii) The manner of execution of subsidy programmes, including the amount allocated and the details of beneficiaries of such programmes
� NOT APPLICABLE
xiii) Particulars of recipient of concessions, permits or authorization granted by it.
� NOT APPLICABLE
xiv) Details in respect of the information, available to or held by it, reduced in an electronic form
The following lists of information are available in the electronic format:
� List of staff/Incumbency list
� Work Assignment of each staff
� Works programme
� Work orders
� Annual Budget
� All correspondences originating from the Department.
- xv)The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
YES
� Department notice boards are kept on all floors of the office building displaying office hours.
� Department maintains a library which can accessed by any person
xvi) The names, designations and other particulars of the Public Information Officers
FIRST APPELLATE AUTHORITY
|
Sl. No. |
Name of the Public Information Officer | Designation | Place | Contact Number |
| 1 | A.Zanbemo Ngullie | Director | Kohima | 0370-2241147(O) |
| 2 | Er. Motsuthung Lotha | Program Director (SIPMIU) | Kohima | 0370-2292099 fax-0370-2292102 |
The names, designations and other particulars of the Public Information Officers (PIO) (section 4 (1) (b) (xvi) of Right to information Act 2005)
| Sl. No. |
Name of the Public Information Officer (PIO) | Designation | Place | Contact Number |
| 1 | S.Takatuba Aier | Addl Director Secretary & PIO (SUDA/NULM) | Kohima | 0370-2240658 (O) |
| 2 | T. Temjen. Jamir | Deputy Director (NUIS) & PIO Directorate | Kohima | 9436832035 |
| 3 | Imtilepden Pongener | Secretary DAN & PIO | Dimapur | 9436071114 |
| 4 | Kiniholi kinimi | AUDO &PIO | Wokha | 9436001853 |
| 5 | Pat Keyhie | Jt.Director &PIO | Mon | 9436435827 |
| 6 | Solesul Tholre | UDO &PIO | Mokokchung & Longleng | 9436061642 |
| 7 | Khate-u Kezo | AUDO &PIO | Phek | 9856017902 |
| 8 | Pangzangkokba | UDO &PIO | Dimapur & Peren | 9436201434 |
| 9 | Vizokholie Kesieyie | AUDO &PIO | Zunheboto | 9436299092 |
| 10 | Kezochole Ritse | Deputy Director &PIO | Kohima | 7085938047 |
| 11 | Er. Vikerhe Venyo | E. E. UD &PIO | Kohima | 9436001195 |
| 12 | Wachusie Katiry | AUDO &PIO | Tuensang & Kiphire | 9436815428 |
The names, designations and other particulars of the Assistant Public Information Officers under (section 4 (1) (b) (xvi) of Right to information Act 2005)
| Sl. No. |
Name of the Assistant Public Information Officer (APIO) | Designation | Place | Contact Number |
| 1 | T.Mangyang Lkr | ARO &APIO (Directorate) | Kohima | 9615625812 |
| 2 | Nyanbemo Ngullie | Computer assistant &APIO (SUDA) | Kohima | 9856131775 |
| 3 | Er Keneizezo | SDO &APIO (EE,UD) | Kohima | 9436604253 |
| 4 | Nell vasa | Dy. Program Director &APIO (SIPMIU) | Kohima | 0370-2292099 |
xvii) Such other information
