PLANNING & CO-ORDINATION
Disclosures Under Sec 4 of Right to Information Act 2005
DEPARTMENT OF PLANNING & CO-ORDINATION
Right to information and obligations of public authorities
Sec 4 (1)(b) of RTI Act 2005
(i) The particulars of its organisation, functions and duties.Click here
(ii) The powers and duties of its officers and employees.Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here
(iv) The norms set by it for the discharge of its functions;Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
The particulars of its organisation, functions and duties.
- Introduction:The State Planning Machinery was established during 1973-74 with a small nucleus of Officers and Staff and placed under the control of Home Department (SAB). Later the Department was bifurcated from Home Department and placed under Planning & Co-ordination Department with the Development Commissioner as the Administrative Head during 1986.
- Name of the Organization Government of Nagaland State Planning Machinery, Planning & Co-ordination Department.
- Activities/functions of the organization: –Since there has been expansion of Development Departments in the State and there are now 61 full flagged development departments having developmental activities. Planning Department requires liaising, co-ordinate and supervising development activities undertaken by various departments. Apart from liaising and co-ordinating with the Planning Commission and other Ministries at the Centre on all matters relating to economic planning and development in the State.
With the National Policy of Grass-root level Planning, the Department has also established District Planning Offices in all the 11 Districts of the State and the District Planning Officers acts as Member-Secretary to the District Planning and Development Board (DPDB) in their respective Districts.
In the recent past the State Government has initiated several reform processes of economic planning in the State as to coordinate and supervise the implementation of the following schemes:
1. Centrally Sponsored Schemes.
2. NEC Sponsored Schemes.
3. Non Lapsable Central Pool of Resources (NLCPR).
4. Local Area Development Programme (LADP).
5. C.M. Corpus Fund.
6. Special Development Programme (SDP).
7. Perform functions of the Secretariat for State Planning Board (SPB).
8. Formulation and Planning of development programmes and their execution.
9. Any other subject which are not assign to any specific Department.
- Existing strength of the Department along with the list of incumbents and their service
- Addl. C.S & Development Commissioner (Administrative Head) – – 1
2. Commissioner & Secretary – 1
3. Addl. Development Commissioner – 1
4. Joint Development Commissioner – 2
5. Deputy Development Commissioner – 2
6. Assistant Development Commissioner – 13
7. Economist – 1
8. Planning Officer – 15
9. Assistant Planning Officer – 27
10. Section Officer – 1
11. Planning Assistant – 8
- Address of the Organization
Planning & Co-ordination Department, New Secretariat Complex, Kohima-797001
A. Phone No. (0370) 2270085 Tele. Fax No. (0370) 2270085 (Development Commissioner)
B. Phone No. (0370) 2270025 Fax No. (0370) 2270877 (Addl. Development Commissioner)
- Office Timing
9:30 A.M to 4:30 P.M
Manual � II
(II) Powers and duties of the Officers and employees:
The Department is headed by the Finance Commissioner from the I.A.S. Cadre. He exercises control and supervision over all the branches of the Department, and exercises powers of delegated legislation on behalf of the Government in respect of the various acts being administered by the Department as per the provisions contained in them. He is also the Appellate Authority of the Department under the Right to Information Act. He is assisted by officers in the rank of Secretary, Additional Secretary, Joint Secretary, Deputy Secretary and Under Secretary, who process matters for framing of policies, decision making and disposal of references in subject matters allotted to the department under the Rules of Executive Business and the various Acts being administered by it.
Each branch processes various references or correspondences received through the Section Officers. The Section Officers submit files through the Under Secretaries, Deputy Secretaries, Joint Secretaries, Additional Secretaries, O.S.D.s etc. who also provide inputs relevant for decision making. Depending on the nature of issues, importance of the matter as well as rules and provisions laid down, files are disposed off at the level of the Finance Commissioner, Chief Secretary, Finance Minister or the Cabinet.
Distribution of work among officers and Branches of Finance Department.
The internal work allocation in Finance Department at present is as follows:-
- Shri R.C. Acharjee, Financial Adviser (Budget) will advise the Finance Commissioner in matters relating to Budget and Resources.
- Shri Taliremba,Officer-on Special Duty (Finance, shall look after matters relating to General Branch, Revenue Branch, and Establishment Branch. He shall submit files directly to the Finance Commissioner.
- Shri V. Kezo, Officer-on Special Duty (General), shall look after Budget and Monitoring Cell , Expenditure “A”, ‘Expenditure ‘B’ Branch, Treasuries & Accounts Branch, Lotteries Branch, Pension Cell. He shall submit files directly to the Finance Commissioner. For critical budget matters he may refer the case to Financial Adviser (Budget).
- Y. Kikheto Sema, IAS, Secretary (Finance) will look after matters relating to the 15th Finance Commission. He shall submit files directly to the Finance Commissioner.
- Bodeno S. Colo, Joint Secretary, shall look after General and Revenue Branches, Expenditure “B” Branch. She will submit files of General Branch through O.S.D. (Finance) and Expenditure ‘B’ Branch files though the O.S.D. (General).
- Shri Lukheto Sema, Joint Secretary, shall look after Budget & Monitoring Cell in respect of demands allocated to him. He will also issue the Final Grants, Re-appropriation and Surrender of funds. He will submit file through O.S.D. (General).
- Ayangla Longchari, Joint Secretary, shall look After works of Establishment and Expenditure ‘A’ Branches. She will submit the files through the O.S.D. (Finance) for Establishment Branch and to O.S.D (General) for Expenditure ‘A’ Branches.
- Hiazu Meru,Deputy Secretary, shall look after lottery Branch. He will also look after matter pertaining to setting up of a Pension Cell in Department and DBT matters. He will submit files through the O.S.D. (General) and O.S.D. (Finance) on DBT matters.
- Ketoulhou Metha, Senior Research Officer (Budget), will look after matters relating Budget, Cash Management, Resources and receipts, monitoring and placement of funds, additional funds and heads of accounts and condemnation and write-off of Government property. He will submit files to O.S.D (General).
- Selichum Thongtsar, Deputy Secretary will deal with matters pertaining to Finance Research Cell. He will submit FRC files to Secretary (Finance)
- K Lihose,Deputy Secretary, shall look after the Expenditure “B”. He shall submit files directly to Joint Secretary Expenditure ‘B’.
- Imtinokchala, Under Secretary, shall look after General Branch. She shall submit files to the Joint Secretary (General).
- Andrew C. Imti, Under secretary, shall look after the Establishment and Treasuries & Accounts branches. He will submit files through the O.S.D (Finance) in respect of Establishment Branch and to O.S.D. (General) for Treasuries & Accounts branch.
- Neiser Miachieo, Under Secretary (Budget) will look after matters relating to demand assigned to him, including C & AG matters and PAC matters. He will submit files to O.S.D. (General)’
- Zanbeni Odyuo, Under Secretary shall look after Lottery Branch. she will submit files of Lottery Branch to the Deputy Secretary (Lotteries).
- Chubasangla Longkumer, Under Secretary shall after the work of Revenue Branch. she will submit files of Revenue Branch to the Joint Secretary (Revenue).
- Y.P. Along, Under Secretary, shall look after Expenditure ‘B’. He will submit files to Deputy Secretary Expenditure ‘B’.
- Vekhrope Lasuh,Under Secretary shall look after General Branch. He will submit files to Deputy Secretary (General Branch).
- K. P. Kepfo, Consultant, will look after matters relating to 15th Finance Commission. He will submit files to the Secretary (Finance). He hall also look after matters relating to Debt Management, and submit files to O.S.D. (General).
- Shri. David Kire,Consultant Banking, shall look after matters relating to banking and related matters such as SLBC, financial inclusion, implementation of social security Schemes introduced by the Government of India, implementation of Direct Benefits Transfer, promotion of digital payments and matters relating to interaction and coordination with financial institutions, banks and the Reserve Bank of India. He will submit files through the O.S.D. (Finance).
Procedure followed in decision making.
All references received by the Department are initiated by the concerned branches as per internal work allocation decided by the Government. A copy of the present scheme of work allocation of the Department is given in Annexure-A (enclosed), which also prescribes the channel of supervision and accountability. All references are then put up for arriving at a decision either by the Finance Commissioner, the Minister in charge, or by committees or the Cabinet as the case may be, as prescribed by Government orders and instructions presently in force. Generally, it is ensured that the decisions taken are in conformity with the rules, procedures and norms prescribed by the Government from time to time.
Files are generally initiated by the Dealing Assistant as per work allocation made in each branch. All files are routed through the Section Officers who have the responsibility of supervising the functioning of the branch as well as staff of their respective branches. In turn, officers at the level of Under Secretary, Deputy Secretary, Joint Secretary, Additional Secretary and Secretary prepare files and provide their inputs for decision making by the higher authorities. Usually, officers from the level of Deputy Secretary onwards represent Finance Department in various meetings as well as in committees set up by various departments.
THE NORMS SET BY IT FOR DISCHARGE OF ITS FUNCTIONS .
|1||Preparation of Detailed Project Report/Technical
Estimates for implementation of Plan programmes
and for procurement of materials etc.
|2||i). Finalization of tender formalities/allotment of
Work/Supply Orders, whenever applicable, in
respect of all works for which Budget provision
exist, including schemes/projects reflected in the
WORKS PROGRAMME. Issue of administrative
approval for implementation by the concerned Heads
of the Development Departments on the aforementioned
action points within the time frame stipulated.(ii)
Submission of Draft Annual Plan, 2009-2010
|3||Obtaining Planning Department clearance for
schemes/projects and other programmes
|4||Department-wise quarterly review of Planning
clearance obtained will be taken by Chief Minister
and Minister Planning and monthly review to be
taken by Chief Secretary in HOD meeting
|5||Periodic review of release of funds and progress
of implementation of Plan programmes/schemes
by State Planning Board and by State Level
Programme Implementation Committee for
projects above Rs.5.00 crore and monthly
review by Chief Secretary.
|NOV – DEC|
|6||Submission of proposals for expenditure
sanction in respect of schemes under CSS,
NLCPR, NEC and ACAs schemes and
programmes to Planning Department
|Within one month time from the
date of release of fund from the
Ministries/NEC Govt. of India
|7||Submission of physical and financial progress
Reports (Utilization certificates
wherever applicable) to the Planning
Department to take stock of physical
and financial performances for submission
to Planning Commission
|8||Evaluation of projects on random sample basis||MAY – JUNE|
- A. Departments are advised to submit their proposals in CONSOLIDATED MANNER/FORMand NOT IN PIECEMEALmanner for obtaining clearance of Planning Department. Wherever necessary, date will be fixed for Department wise discussion of their proposals.
- It may be noted that the above dates are outerlimit date-line for various activities and not the starting points. Hence, the actions required for implementation of Plan Schemes shall be started right away.
- The Departments should take note that under the existing norms and procedure, bills and payments are normally paid/made only after the completion of the works. The Departments are therefore, requested to submit the proposals to Planning Department for clearance clearly indicating the progress of the work and the amount require for payment.
- Proposals received after the given date-lines and without necessary progress report will be liable for rejection by Planning Department.
The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions:
|Sl. No||Name of the Acts, Rules, regulations, Instructions, Manuals, Records, etc.||Type of Document||Brief gist of the document||Fee charged by the deptt. For a copy of rules, regulations, instructions, manual & records, (if any) OR the price in case of priced publications|
State Planning Board
|Members of SPB||To finalize the Five Year Plan and Annual Plan.||NIL|
State Level Programme
|1. Review the implementation of the various projects and programmes in the State.
2. Review the flow
of finances to various projects.
State Level Committee
|i. To review and take stock of the entire programme of communitization and suggest measures, including incentives, for
revamping and strengthening the process of communitization in the
District Planning &
|To formulate Local Area Development Projects.||NIL|
the Officers under RTI
|Appellate Authority in the State and District||NIL|
A statement of the categories of documents that are held by it or under its control:
|Sl. No||Name/nature/category of the document||Name of the document & its introduction in one line||Procedure to obtain the document||Held by/under control of|
|1||Plan documents||Plan fund allocations year wise||On request/demand basis||A.C.S & Dev. commissioner|
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof:
|Sl. No||Subject/Type||Is there a provision to ensure public participation (Yes/No)||Arrangement for seeking public participation|
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:
|Sl. No||Name of the Committees||Purpose|
|1||State Planning Board||
|2||State Level Committee on Communitization||
|3||District Planning & Development Boards (DPDBs)|
|4||State Level Programme Implementation Committee (SLPIC)||
|5||Departmental Promotion Committee||(a) The Departmental Promotion Committee with Chairman NPSC as Chairman was constituted to consider promotion for the Gazetted posts.|
- DIRECTORY OF ITS OFFICERS AND EMPLOYEES:
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- the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.:
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- XI)THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS PROPOSED EXPENDITURE AND REPORT DISBURSEMENT MADE:
The Finance Department has no separate demand and operates under Demand No. 26 – Secretariat Administration. Budgetary allocation of the three Directorates of Taxes, Treasuries and Lotteries are reflected in the annual Demands for Grants.
XII) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES INCLUDING THE AMOUNT ALLOCATED AND THE DETAIL OF BENEFICIARIES OF SUCH PROGRAMMES:
The Evaluation department does not implement any such programme.
XIII) PARTICULARS OF RECIPIENTS OF CONCESSION, PERMIT OR AUTHORISATION GRANTED BY IT: NIL �
XIV) DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCE IN AN ELECTRONIC FORM:
The detail information available are:-
1. Manuals of the Office Procedure
2. Annual Administrative Reports
3. Corpus Fund Report
4. LADF Report
- XV) PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM IF MAINTAIN FOR PUBLIC USE:
|Sl.No||Facilities available||Nature of information available||Working hours|
|1||Notice board||Notices, Circulars etc||All working days(9:30 AM to 4:30 PM)|
|2||Printed manuals||Annual administrative report, Annual Plan Document, Application form of corpus fund||All working days(9:30 AM to 4:30 PM)|
|3||System of issuing of document copies||Both hard and soft copies||All working days (9:30 AM to 4:30 PM)|
XVI) THE NAMES AND DESIGNATION AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS:
(i) Shri. Temjen Toy Appellate Authority
Chief Secretary & Finance Commissioner
(ii) Shri V. Kezo Public Information Officer (PIO)
Officer-on-Special Duty (General)
XIV) SUCH OTHER INFORMATION AS MAY BE PRESCRIBED: