INFORMATION & PUBLIC RELATIONS
Disclosures Under Sec 4 of Right to Information Act 2005
Right to information and obligations of public authorities
Sec 4 (1)(b) of RTI Act 2005
DEPARTMENT OF INFORMATION & PUBLIC RELATIONS
(i) The particulars of its organisation, functions and duties. Click here
(ii) The powers and duties of its officers and employees. Click here
(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here
(iv) The norms set by it for the discharge of its functions; Click here
(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here
(vi) a statement of the categories of documents that are held by it or under its control; Click here
(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here
(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here
(ix) a directory of its officers and employees; Click here
(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here
(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here
(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here
(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here
(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here
(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here
(xvi) the names, designations and other particulars of the Public Information Officers; Click here
(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here
___________________________________________________________________
DEPARTMENT OF INFORMATION & PUBLIC RELATIONS
MANUAL � I : PARTICULARS OF THE ORGANIZATION, FUNCTION AND DUTIES
- Introduction:
One of the oldest Government departments in the state, the Information & Public Relations Department was established in the year 1963. Starting with the bare skeletal staff and nonexistent infrastructure in the 1963 the department has since then grown in both manpower and infrastructure in the next two decades and today it is a major department with more than 450 officers and staff and offices established all over the state in strategic locations. The functions of the department has also grown and diversified with the passage of time and the growing importance of media in governance. The information technology explosion and the thirst of the public for information about the policies and activities of the government has also greatly prompted the growth of the functions and responsibilities of the Department in recent years.
2. Name of the Organization
Earlier known as Information & Publicity, it was renamed as Department of Information & Public Relations in 1984 to encompass the wider scope of the department and its increased functions, besides keeping it at parity with Information & Public Relations Departments of other states in India.
3. Mission/Vision Statement
The declared Mission Statement of the Department states “The Department of IPR commits itself to provide responsive, value based information to the people and the media in its ultimate endeavour to serve the public; to establish favourable attitudes and responses to the government on the part of the general public or special groups; including analyses of attitudes, appraisal of procedures and policies, recommendation of internal change, and effective presentation of the government’s purposes and objectives of the people.
“The department further dedicates itself to the cause of promoting better understanding between the government and the people and between the Government and the Media translating into reality the theory of Accountability and Transparency, the unavoidable criteria of good governance.
“It shall be the endeavour of the Department to enlighten the people on the policies, activities and programmes of the Government making them part of the whole process through an atmosphere of interaction and cooperation.”4. Objectives
In keeping with the changing times, the Department has changed its priorities and focus over the decades. In the 60s and 70s, cinema shows, library facilities and distribution of radio sets, leaflets, folders and booklets were the main activities. The 80s brought in the importance of television, video films and the infant local press. The Department thus guided and nurtured the fledgling local media, distributed TV sets to villages and consolidated the photo and the P.A. section. In the 90s we mostly concentrated on the official publications, advertisements, video documentaries and in feeding the local and national press with the activities and achievements of the Government with special focus on its peace initiatives. Now in the new century and millennium the department has embarked on the process to computerization, internet/intranet connectivity to keep the press and the public informed of the activities, policies and programmes of the Government.5. Activities and functions:
* News collection and dissemination:All the officers (except those in the technical section) SDIOs, Journalists, IAs and News Assistants are primarily engaged in news/information collection and dissemination activities. Reports of happenings of all kinds with special focus on the development and other activities of the government are collected from all over the state and published daily in the departmental bulletin ‘Naga News’, which in turn is used extensively by the local press, AIR, DDK, news agencies and correspondents of National papers stationed in the state.
The Department has been able to design and launch the departmental website iprngl.nic.in with the help of NIC, Nagaland, which contains basic information about the Department. ‘Naga News’ is also available on this website and can be accessed in all the CICs by officials, students and other interested persons.
* Publications: With a view to educate and inform the public about the programmes and activities of the government, the Department brings out various publications. These publications are highly informative and a source of record for posterity. Apart from highlighting the achievements of the government, the publications also reflect the cultural heritage of the state.
Regular Publications of the Department are:
Nagaland Calendar Nagaland Diary
Table Calendar Speeches of Chief Minister
Basic Facts Festivals of Nagaland, besides other publications.
* ‘The Warrior’: The Department also publishes the monthly news magazine ‘The Warrior’ containing news round-up, important government notifications/orders, features etc. which is distributed free to all the villages in the state besides officials, NGOs and interested members of the public.* Public address system coverage: The Directorate and the offices of the DPROs and SDIOs are equipped with PA systems and operators. All official functions, meetings, VIP visits and important religious and social functions are facilitated with these equipments. Public announcements regarding government notifications, orders and information of public importance are also done by the Department through this facility.
* Photo Coverage: The Directorate and the district offices are equipped with photo sections with basic photo equipment and dark rooms. VIP tours, official functions, developmental works, cultural and human-interest subjects, etc. are all covered by this section. The photographs are used in our official publications, government advertisements, photo exhibitions etc. and also by the local papers, other government departments, VIPs and individuals in their publications. Since 2003-04 the Department has procured digital cameras to augment the photo section at the Directorate and few district offices and press photos in digital format are now sent to the press through e-mail.
* Video Coverage: Video coverage is given to important government functions for record as well as for publicity. The video section also covers very important social and religious functions/events and VVIP tours and visits. These recordings are preserved as records, given to the VVIPs and to Cable TV operators for telecast. Recordings of important events and functions are also used by DDK, Kohima as news clippings.
* Library Service & Translations: The Directorate and all the Information Centres are attached with libraries stocked with books on various topics of general interests. These libraries cater to officials, students and the general public.
The Translation Wing in the Directorate, from time to time translates important speeches of VVIPs, government notifications and other important subjects like AIDS awareness, Blindness Control etc. into local languages for widespread dissemination.
* Press Accreditation: The DIPR as the nodal department for all press related matters, implements the Press Accreditation Rules (Nagaland) 1980, whereby eligible Press Representatives/Journalists are given accreditation to the Government of Nagaland. An accredited journalist/pressperson is eligible for certain benefits/privileges including insurance cover, free and concessional travel by public transport etc.
* Advertisements: The DIPR is also the nodal Department for all government advertisements. The department is authorized to regulate all official advertisements emanating from the various government departments as stated in the Government Advertisement Policy and Rules (Nagaland) 1980. As per these Rules, all advertisements from all the government departments are required to be routed through the DIPR which maintains the list of registered newspapers and periodicals that fulfill the criteria required to be eligible for receipt of such advertisements.
The Department is also authorized to blacklist a paper for reasons like publication of anti-national, anti-social, communal news and articles etc, which will debar that paper from receiving government advertisements, and its employees from receiving accreditation. These instruments are necessary to exert pressure on the papers and the journalists to maintain a certain code of conduct even though the press is free and independent.
The Department from time to time releases advertisements and special supplements to National and local papers/magazines highlighting the various programmes and achievements of the State Government. Special advertisements are also released on occasions like visits of VVIPs etc.
* Press Conference, Conducted Tours & Liaison Works: As the nodal Department for all press related matters, the DIPR organises press conferences for the Chief Minister, his Ministerial Colleagues, senior officials and visiting dignitaries. The Department also organises conducted tours for visiting as well as local media persons on important occasions. The officers are also called upon, from time to time, to act as liaisons/advisors for documentary film makers/producers.
* Mobile Audio visual Publicity Unit: During 2003-04 the Department launched the first phase of the Mobile Audio Visual Publicity Unit. One unit consists of one vehicle, one LCD projector along with necessary accessories like generators, DVD player, PA equipment etc. These units are utilized for creating awareness among the rural masses of the various programmes and policies of the government and other subject of social concerns like HIV/AIDS, disaster management etc. These units are also used for coverage of VVIP functions with photo/video and PA systems.
* Modernisation/Computerisation: Under this programme, started in 2003-04, the News and Photo sections in the Directorate have been computerised. Computers are being provided in a phased manner to the district offices too, which are connected to the Directorate through a Wide Area Network (WAN). News, photos and other reports are thus collected from the connected districts faster and more efficiently through this Network.
The daily departmental News bulletin ‘Naga News’ is now published more efficiently with the help of computers and distributed promptly to all local print and electronic media, news agencies, national media correspondents, e-papers and VIPs by electronic mail. The Directorate and eight districts- Wokha, Mokokchung, Tuensang, Zunheboto, Phek, Kohima, Dimapur and Mon have so far been covered by this programme.
* Training: In coordination with the Indian Institute of Mass Communication (IIMC) and other organizations, the Department organises short-term trainings in Journalism and Mass Communication for Departmental Officers and staff as well as other private media persons. Being a professional department, the necessity of longer and more intensive training for the News and Technical staff is greatly felt, and the department is taking it up with the government to place more funds for training.
6. Organizational Structure:
Directorate: In the Directorate, the Director is assisted by:
- One Additional Director
- Two Joint Directors
- Three Deputy Directors (including one Dy. Director Technical)
- Three Information Officers (2 in DIPR & 1 in Nagaland Civil Secretariat)
- One Editor
- One Technical Executive
- Senior TV Cameraman
- One TV cameraman
- One Movie Cameraman
- One Photo Technician
| Sl.No. | Category of Officers, staff | Strength |
| 1 | Officers | 47 |
| 2 | Information/News Assistants | 40 |
| 3 | Language Translators | 16 |
| 4 | Technical Supervisors | 2 |
| 5 | Radio Mechanics | 11 |
| 6 | Operators | 24 |
| 7 | Assistant Operators | 58 |
| 8 | Cameraman | 6 |
| 9 | Photographers | 5 |
| 10 | Assistant Photographers | 17 |
| 11 | Ministerial/Grade IV staff | 246 |
| Total | 472 |
They are further supported by a number of news, technical and ministerial staff including 16 Language Translators.
Subordinate Establishments:
District Offices: 7 district offices headed by District Public Relations Officers (DPROs) in seven district headquarters. Proposal for creation of four more DPROs for the new districts of Dimapur, Longleng, Kiphire and Peren is in the final stages for approval by the government. Besides the district offices, the Department has the following outpost offices:
Sub Divisional Offices: 16 sub divisional offices headed by Sub Divisional Information Officers.
Information Centres: 32 Information Centres headed by Information Assistants.
One Information Centre at New Delhi, under a Press Relations Officer.
7. Address of the organization:
‘IPR Citadel’
Directorate of Information & Public Relations,
New Capital Complex,
Kohima, Nagaland
e-mail : iprnagaland@gmail.com
8. Office Timings:
The office timings are same as other state government offices i.e.:
Winter – 9:00 a.m – 4:00 p.m
Summer – 9:30 a.m – 4:30 p.m
However, the Officers and staff in News Section & Technical Section perform their duties even after office hours and during government holidays as and when necessary.
MANUAL II : Power and duties of Officers and Employees
- Work Assignment of Officers:
1. Director – Overall head of the Directorate of Information & Public Relations.
2. Additional Director – Administration, planning & budget, TPT.
3. Joint Director (I) – Publications, Press & Media Affairs, Press
Accreditation, RTI.
4. Joint Director (II) – Liaison Officer to Raj Bhavan & Chief Minister’s
Office; Advertisements; Disaster Management.
5. Deputy Director (I) – Nodal Officer, News, Training.
6. Deputy Director (II) – Publications, RTI.
7. Information Officers (3)/District Public Relations Officers (7)/Editor (1)/ Press Relations Officer, New Delhi (1).
The IOs in the Directorate are responsible for coverage of important functions, publication of ‘Naga News’, liaison works, press & media affairs etc.
The DPROs are the overall heads of the District Offices. Besides administrative functions, they are also responsible for news/photo/PA coverage of VVIP/VIP tours, important functions, liaison works in the districts.
The PRO, New Delhi performs liaison works for state VVIPs, VIPs & officials.
The Editor assists the Joint Director (I) in publication works.
8. Journalists/SDIOs (21) – In the Sub-Divisions the SDIOs are the overall incharge of the office, they are also responsible for coverage of VVIP/VIP tours and functions. The Journalists in the Directorate are responsible for reporting official functions/activities.
9. Information/News Assistants (41) -The IAs look after the Information Centres in the districts and are responsible for reporting official activities/functions. The News Assistants in the Directorate carry out reporting functions.
* Technical wing:
10. Deputy Director (Technical) – DDO; Looks after the works relating to technical section, detailment for duties etc.
11.Technical Executive/Sr. TV Cameraman – Looks after PA equipments/computers/video section.
12. Photo Technician – Photo Section (still)
13. T.V. Cameraman- Video Section
14. Movie Cameraman – Still/Movie
15. Superintendents (2) – Responsible for supervision of all clerical works assigned to Ministerial staff in Accounts/Establishment section and all files routed through them.
16. UDAs – Handles files on all matters relating to affairs of the Directorate, District Offices, besides others.
17. LDAs – Deals with timely disposal of files relating to various matters in the department.
18. Technical staff – To provide photo/video/PA coverage under supervision of competent authorities.
19. Typists – Responsible for typing official letters, circulars, notifications and other official correspondence etc.
20. Grade IV staff – Performs duties as office peons, chowkidars, drivers, Assistant Cinema Operators & Dark Room Assistants.
MANUAL III:
The procedure followed in decision making process including channels of supervision and accountability
As laid down in normal office procedure, all official matters/papers/correspondents are marked by the Director/HoD to the concerned office assistant who process it in the file of the particular subject. The file moves from the assistant to the superintendent, officer in charge, joint Director, Addl. Director and Director who gives the final decision based on the remarks/suggestions/recommendations of the subordinate officers/assistants.
Major policy decisions and new issues are also discussed and decided upon collectively by the officers in the monthly officers’ coordination meetings.
MANUAL IV: The norms set for discharge of function
All functions are executed by the officers and staff as per the distribution of works made by the Head of the Department by the concerned sections in the Directorate, District/Sub Divisional office or Information Centre as the case may be. The HoD and Section in charge also assigns function and responsibilities as and when uncovered/new issues/subjects arises.
MANUAL V: The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions
Central Civil Services (Leave) Rules 1972
Nagaland Government Servants Conduct Rules, 1968
The Nagaland Services (Discipline & Appeal) Rules 1967
Press Accreditation Rules (Nagaland) 1980
Advertisement Policy & Rules (Govt. of Nagaland)
The Cable Television Network (Regulation) Amendment Act 2000
MANUAL VI: A statement of the categories of documents that are held by it or under its control
All papers and records relating to Service matters i.e. appointment orders, service books, posting/transfer/promotion orders, trainings, ACRs etc.
All papers relating to account matters i.e. Receipt and payment of various bills including Plan and Non Plan schemes.
All papers and records of the various publications of the Department such as The Warrior, Naga News, Nagaland Calendar, Nagaland Diary, Who is Who of the Nagaland Legislative Assembly, Speeches of the Chief Minister, Basic Facts, folders, booklets etc. Photographs of important events/programmes, including documentaries on 16 mm celluloid film and video cassettes.
MANUAL VII:
The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formation of its policy or administration
(DOES NOT APPLY)
MANUAL VIII :
A statement of boards, Council, committees and other bodies constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public.
- Press Accreditation Committee
- Departmental Promotion Committee (DPC)
- Departmental Purchase Committee (for stationery)
MANUAL IX : A Directory of the Officers & Employees of the Department
| SI. No. | Name | Designation & Organisation | Amount Entitled | Total | ||
| 1 | Povotso Lohe | North East Bureau Chief, Business Economics | Rs. 3000 x 12 months | 36000 | ||
| 2 | Wapang Moa | Managing Producer, Highland Dawn Media | Rs. 3000 x 12 months | 36000 | ||
| 3 | Moa Longkumer | Senior Reporter, Nagaland Page | Rs. 3000 x 12 months | 36000 | ||
| 4 | Dilip Sharma | Asst. Editor, Nagaland Page | Rs. 3000 x 12 months | 36000 | ||
| 5 | Mhalezolie Kire | Editor-Publisher, Capi | Rs. 3000 x 12 months | 36000 | ||
| 6 | Medo-u Dzeyie | Associate Editor, Capi | Rs. 3000 x 12 months | 36000 | ||
| 7 | Chizokho Vero | Correspondent, Morung Express | Rs. 3000 x 12 months | 36000 | ||
| 8 | Geoffrey Yaden | Editor-in-Chief, Nagaland Post | Rs. 3000 x 12 months | 36000 | ||
| 9 | Zakiekhotuo Kiso | Bureau Chief, Nagaland Post | Rs. 3000 x 12 months | 36000 | ||
| 10 | Xavier Rutsa | Correspondent, Eastern Mirror | Rs. 3000×12 months | 36000 | ||
| 11 | T. Monalisa Changkija | Editor, Nagaland Page | Rs. 3000 x 12 months | 36000 | ||
| 12 | Okenjeet Sandham | Editor, NEPS | Rs. 3000 x 12 months | 36000 | ||
| 13 | Narayan Bahadur | Reporter, Press Trust of India Limited | Rs. 3000 x 12 months | 36000 | ||
| 14 | Asungba Ao | Dimapur Correspondent, Capi | Rs. 2000 x 12 months | 24000 | ||
| 15 | Suraj Pokharel | Sub-Editor, Eastern Mirror | Rs. 2000 x 12 months | 24000 | ||
| 16 | Imkong Walling | Reporter, Morung Express | Rs. 2000 x 12 months | 24000 | ||
| 17 | Shoveyi Keyho | Reporter, Capi | Rs. 2000 x 12 months | 24000 | ||
| 18 | Achum Lotha | Correspondent, Nagaland Page | Rs. 3000 x 11 months | 33000 | ||
| 19 | Shikho Pfuzhe | Correspondent, North East Window | Rs. 3000 x 11 months | 33000 | ||
| 20 | Alice Yhoshu | Correspondent, Eastern Mirror | Rs. 3000 x 12 months | 36000 | ||
| 21 | Emilo Engo Konyak | Correspondent, Nagaland Post | Rs. 3000 x 12 months | 36000 | ||
| 22 | Ngathingkhui Jagoi | Correspondent, Asian News International-India | Rs. 3000 x 12 months | 36000 | ||
| 23 | Mathew Rongmei | Correspondent, North East Window | Rs. 3000 x 12 months | 36000 | ||
| 24 | Atul Sarma | Reporter, United News of India | Rs. 3000 x 12 months | 36000 | ||
| 25 | Sashimeren Jamir | Reporter, Tir Yimyim | Rs. 3000 x 12 months | 36000 | ||
| 26 | K. Temjen Jamir | Editor, Tir Yimyim | Rs. 3000 x 12 months | 36000 | ||
| 27 | Temjennungsang | Sub-Editor, Tir Yimyim | Rs. 3000 x 12 months | 36000 | ||
| 28 | Temjenrenba Anichar | Reporter, Eastern Mirror | Rs. 2000 x 12 months | 24000 | ||
| 29 | P. Tiamongba | Correspondent, Tir Yimyim | Rs. 2000 x 11 months | 22000 | ||
| 30 | H. Chishi | Bureau Chief/Correspondent, Nagaland Page/Telegraph | Rs. 3000 x 12 months | 36000 | ||
| Rs. Ten Lakh Only | Grand Total | 1000000 | ||||
MANUAL X :
The Monthly remuneration received by each of its Officer and Employees including the System of Compensation as provided in Regulation.
MANUAL XI :
The Budget Allocated to each Agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made:
Did not Provide
MANUAL XII:
The Manner of execution of Subsidy Programmes
(DOES NOT APPLY)
MANUAL XIII:
Particulars of recipients of concessions permits or authorization granted by it.
(DOES NOT APPLY)
MANUAL XIV:
Details of Information available in electronic format
The Department publishes the daily news bulletin ‘Naga News’ which can be accessed at htt//:www.iprngl.nic.in.
The 17 Manuals of the Department will also be made available on the same website after approval by the Government.
MANUAL XV:
Particulars of the facilities available to citizens for obtaining information
The basic information of the department is available on-line in the Department’s web site htt//:www.iprngl.nic.in where the 17 Manuals under the RTI is also to be made available. Appelate Authority, PIO and APIOs have also been designated by the government and notified as is given in Manual XVI.
MANUAL XVI:
The names, designations and other particulars of the Public Information Officers
The following officers of the Department of Information and Public Relations, Government of Nagaland, have been appointed as (i) Public Information Officers, (ii) Assistant Public Information Officers and (iii) First Appelate Authority (FAA) for performing function under the Right to Information Act in respect of information under the control of the Department of Information and Public Relations, Government of Nagaland.
- T.Ao, IAS
Secretary, Information & Public Relations Department
Government of Nagaland,
Nagaland Civil Secretariat
Tele No. 2270120(O)
Public Information Officer:
- Sotsula
Joint Secretary, Information & Public Relations Department
Government of Nagaland,
Nagaland Civil Secretariat
II. FOR DIRECTORATE LEVEL INFORMATION:
- Appellate Authority:
Pausui Zeliang
Director
Directorate of Information & Public Relations,
IPR Citadel, New Capital Complex, Kohima – 797001
Telephone – (0370) 2271492 (O)
Telefax – (0370) 2271496 (O)
- Public Information Officer:
Mrs. Kevizayieno
Deputy Director
Directorate of Information & Public Relations,
IPR Citadel, New Capital Complex, Kohima – 797001
Telefax – 2806017 (O)
- Assistant Public Information Officer:
Mr. Siewatho
Assistant Director
Directorate of Information & Public Relations,
IPR Citadel, New Capital Complex, Kohima – 797001
Telephone – (0370) 2271491 (O)
III. FOR DISTRICT LEVEL INFORMATION:
Assistant Public Information Officers:
1) District Public Relations Officer,
Kohima. Telephone – (0370) 2290297 (O)
2) District Public Relations Officer,
Mokokchung. Telephone – (0369) 2228363 (O)
3) District Public Relations Officer,
Tuensang. Telephone – (03861) 220421 (O)
4) District Public Relations Officer,
Zunheboto. Telephone – (03867) 220123(O)
5) District Public Relations Officer,
Phek. Telephone – (03865) 223733 (O)
6) District Public Relations Officer,
Mon. Telephone – (03869) 221060 (O)
7) District Public Relation Officer,
Wokha. Telephone – (03862) 223223 (O)
8) District Public Relations Officer,
Dimapur Telephone – (03862) 227798 (O)
9) District Public Relations Officer,
Peren. Telephone – (03862) 267263 (O)
10) District Public Relations Officer,
Kiphire. Telephone – (03863) 225530 (O)
11) District Public Relations Officer,
Longleng.
12) Press Relations Officer,
New Delhi. Telephone – (011) 23017271 (O)
MANUAL XVII :
Such other information as may be prescribed and thereafter updated every year.
nil
