Information Technology and Communication


Disclosures Under Sec 4 of Right to  Information Act 2005

Department of Information Technology and Communication

Nagaland : Kohima

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

(i) The particulars of its organisation, functions and duties. Click here

(ii) The powers and duties of its officers and employees. Click here

(iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

(iv) The norms set by it for the discharge of its functions; Click here

(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

(vi) a statement of the categories of documents that are held by it or under its control; Click here

(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

(ix) a directory of its officers and employees; Click here

(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

(xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

(xvi) the names, designations and other particulars of the Public Information Officers; Click here

(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

—————————————————————————–

 

Department of Information Technology and Communication

Nagaland : Kohima

MANUAL-I

Particulars of organization, functions and duties under section 4(1)(b)(i) of Right to Information Act, 2005 Introduction

Introduction

  • In order to promote transparency and accountability in the working of every public authority and to empower the citizens to secure access to information under the control of each public authority, the Government of India have enacted “The Right to Information Act, 2005”, (RTI Act) which came into force on 15.06.2005. In accordance with the provisions of section 4(1) (b) of this Act, the Department of Information Technology and Communication, Government of Nagaland has brought out this manual for information and guidance of the stakeholders and the general public.

 

  • The purpose of this manual is to inform the general public about this Department’s organizational set-up, functions and duties of its officers and employees, records and documents available with the Department.
  • This manual is aimed at the public in general and users of the services, and provides information about the schemes, projects and programmes being implemented by the Department of Information Technology and communication and the organizations under its administrative control.

 

  • The Directorate of Information Technology and Communication has designated

Er Sabou Yashu, Joint Director as its Public Information Officer (PIO) for all matters concerning the Administrative Office.

  • A person requiring any information under the Act may contact the designated officer,

 

Er Sabou Yashu, Joint Director,
Directorate of Information Technology & Communication, Nagaland, Kohima.
Contact No. 9402012562
Email ID – sabou.yashu@nic.in

  • The procedure and fee structure for getting information, Provisions as per Government notificationvide AR-3/Gen-147/2005 (A) Dated Kohima  the 30th November, 2005:-

 

  • A request for obtaining information under sub-section (1) of section 6 shall be accompanied by an application fee of rupees ten by way of cash against proper receipt or by demand draft or bankers cheque payable to the Accounts Officer/Head of Department/Head of Office of the public authority or the Government Department/Office.
  • For providing the information under sub-section (1) of  section 7, the fee shall be charged by way of cash against proper receipt or by demand draft of bankers cheque payable to the Accounts Officer/ Head of Department/Head of Office of the public authority or Government Department/ Office at the following rates:-
  • Rupees two for each page (in A-4 or A-3 size paper) created or copied;
  • Actual charge or cost price of a copy is given in larger size paper;
  • Actual cost or price for samples or models; and
  • For inspection of records, no fee for the first hour; and a fee of rupees five for each subsequent hour (or fraction thereof).
  • For providing the information under sub-section (5) of section 7 the fee shall be charged of cash by way of cash against proper receipt or by demand draft or bankers cheque payable to the Accounts Officer/  Head of Department/Head of Office of the public authority or Government Department/ Office at the following rates:-
  • For information provided in diskette of floppy rupees fifty per diskette or floppy; and
  • For information provided in printed form at the price fixed for such publication or rupees two per page of photocopy for extracts from the publication.
  • The fees collected under these rules shall be deposited at the end of every month, in the Government Treasury through a Treasury Challan and credited to the Head of Accounts “ 0070- Other Administrative Services”.

 

  • The Department has designated the Commissioner & Secretary to Government asAppellate Authority under section 19(1) of the Act. The Contact Address of the Appellate Authority is given below:-

          Shri. K.D Vizo, ITS
Commissioner & Secretary to Government,
Department of Information Technology and Communication,
Nagaland Civil Secretariat: Kohima          Pin – 797004
Telephone     0370 2270253
Fax               0370 2270439
email:                     secyit-ngl@nic.in

  •    Background

The Department and Directorate of Information Technology was created vide notification No. AR-3/GEN-111/2003 dated 3rd November 2003. The World Bank Assisted Project of the State Level Project Implementation Unit (SPIU) was transferred from the Directorate of Higher & Technical Education along with manpower and assets.
The subject matter of Technical Education from the Department of Higher & Technical Education was transferred to the Department of Information Technology vide notification no. AR-15/1/85 dated 19th August 2004.
The Departments of Information Technology, Communication, Technical Education and Science & Technology was further re-structured vide OM no. AR-15/1/85(Pt) Dated 23rd July 2009 and the subject matter of Communication under Transport Department merged with the Department of Information Technology and named as Department of Information Technology & Communication (IT&C).
The Department of Information Technology & Communication (IT&C) is now playing a key role to transform the State of Nagaland into a modern State by way of improving transparency, efficiency and   ensuring cost effective public service delivery to  the  citizens. The State is witnessing a paradigm shift in Governance and all other spheres of life and Information Technology and electronic media is enabling a knowledge–led economy. The world is now looking up to India to drive the global economic growth and India is looking towards east to open eastern corridors towards South East Asia to promote economic growth. The Department of IT&C is fully aware that it is the right time to take the State of Nagaland to the next higher level through e-Governance and ICT based technologies.

The Department performs the function of   the Secretariat for the IT Council and the State Level Coordination Committee for IT applications and the following are the executive business and duties:

  • Formulating State IT Policy.
  • Planning & Coordination of IT related programme and projects.
  • Technical support to Government Departments for IT enabled services.
  • Research & Development of new technologies and prescribe uniform standards.
  • Pro-active promotion of Citizen Centric services
  • Capacity Building and organizing of IT events.
  • Planning, providing Internet access, Network security, Bandwidth management etc.
  • Implementation of core infrastructure projects under the National  e-Governance Plan (NeGP)
  • E-governance initiatives.
  • Co-ordinating  e-Procurement and Tendering activities.

 

The core infrastructure projects under the National e-Governance Plan (NeGP) which the Department of IT&C is implementing consists of the State Data Centre, State Wide Area Network, State Portal & State Services Delivery Gateway, Capacity Building and Common Service Centre. The projects under the NeGP are executed by the Nagaland State                   e-Governance Society (NSeGS) which is the designated nodal and implementing agency. The Department is also facilitating various co-stake holder Departments to initiate implementation of respective Mission Mode Projects and applications for delivery of electronics services.
The projects under the NeGP are executed by the Nagaland State e-Governance Society (NSeGS), the designated nodal and implementing agency.
The Department has also initiated and implemented various core IT infrastructural projects and applications to facilitate the delivery of electronics services provided by various departments.

  • Vision

The vision of the Department is to make the State a destination for investors           both within and outside the country and to initiate the people of the State to         take advantage of this technology through e-Governance and providing IT- enabled services to the State, which shall aim at facilitating in providing a SMART (Simple, Manageable, Approachable, Responsive and Transparent)  Government to the people, and also to inculcate quality Technical Education that caters to the demand of industry and the people.

  • Objective / Function

 

  • To play the role of a facilitator; defining standards; providing infrastructure support; interfacing with related institutions within the country and outside and build regulatory mechanisms.
  • Creation and systematic enhancement of IT infrastructure in the State through Public Private Partnerships.
  • Development of human resource by widening the reach of IT education in terms of quality and spatial coverage with a view to improving  the employability of youth.
  • Encourage e-Commerce to overcome the handicap of remoteness.
  • Encourage electronic governance for:
    • Bringing transparency in Government operations through Government-citizen interface.(G2C)
    • Improving the efficiency and effectiveness of Government’s service delivery systems.
    • Faster dissemination of information.
    • Better financial management.
    • Encourage and popularize IT Education

(f) Encourage and popularize IT Education

 

Click to read more

Manual � 2

Powers and Functions of the Officers and Employees

The powers and duties of the officers in the Directorate are indicated below:-

The powers and duties of the officers in the Directorate are indicated below:-

Addl. Director & Head of the Department

The Director is the head of office. He is responsible for the careful observance of the Business Rules and Secretariat Instructions in the transaction of the business in the department. He exercises general supervision and control over the staff under him and is responsible for seeing that the members of the staff do the work allotted to them efficiently and expeditiously. Policy matters and all important matter should be dealt with in consultation with the Commissioner & Secretary who will be in over all charge of the Department.

Joint Director

He is also the drawing and disbursing officer (DDO) and looks after all establishment matters of the Directorate, Administration of all technical matters and overseeing the implementation of all IT activities and projects.

Senior Program Officer/Deputy Director

There are three (3) Senior Program Officer and one Deputy Director under the Directorate of Information Technology & Communication and the Officer is assigned with the following activities:-

  • Research and Development
  • Training and Skill Development
  • Technical matters relating to SP&SSDG, MMPs, ITeS, ESDM, mGovernance, FTS, eProcurement and Tendering.
  • Technical matters relating to STPI, CSC, e-Mass Literacy, IPV6, OFC/Wireless Network
  • IT Policy/ projects and Technical opinions being sought by user Departments.
  • Departmental Portal/Websites, Digital India Program.

Program Officer

There is one (1) Program Officer in the Directorate who are assigned with the implementation of following activities:-

  • Monitoring and supervision of community information centre.
  • Empanelment of IT firms, Financial Inclusion.
  • Implementation of innovative information technology project
    • Associate Programme Officer/Assistant Programme Officer

There is four (4) Associate Programme Officer/Assistant Program Officer under the Directorate assigned with the following activities;

  • Nodal Officer to planning and Finance Department
  • Technical matters relating to HRT HUB / IT park, SWAN, NII, UID and Biometric Attendance System

The powers and duties of the officers in the Secretariat are indicated below:

Secretariat
The Department at Secretariat is confined to general direction, legislation, Assembly business, inter-departmental matters, formulation of the policy of the Government within its sphere of responsibility and review/assessment of execution of policy/ programmes. Its functioning is

governed by established rules and procedures as enumerated in the Nagaland State Secretariat Manual of Office Procedure, Rules of Executive Business and other relevant rules such as the General Financial Rules/Delegation of Financial & Cognate Power Rules, Fundamental Rules and Subsidiary Rules, Leave and Pension Rules, government Servant Discipline & Appeal Rules/ Conduct Rules, General Notifications, Orders, Circulars and other instructions issued by Government from time to time.

Commissioner & Secretary

The Commissioner & Secretary is the Administrative Head of the department. He is the Principal Adviser of the Minister in-charge of the Department on all matters of policy and administration within the Department; he exercises complete and undivided control in supervision in the works of the department including liaison and references with the Central Ministries and other State Government Departments. Policy matters are put up to the Advisor to Chief Minister/Chief Minister (Minister in charge of the Department) through the Chief Secretary, who is the Principal Officer of the Government responsible for overall control and administration of the state Government.

Addl.Secretary/Joint Secretary/Deputy Secretary/Under Secretary

The Addl.Secretary/Joint Secretary/Deputy Secretary/Under Secretary exercise administrative control of supervising the activities of the staff. He is delegated by authority for disposal of routine matters at his level. He examines papers/cases before submitting to the Additional Secretary and Commissioner & Secretary. He is also authorized to make departmental references and performs such other duties and functions as are assigned and delegated to him by higher authority. The officer is entitled to stenographic assistance.

Section Officer

The Section Officer is the officer in charge for day to day work in the branch. The general duties include supervision and evenly distribution of works among the assistants, training, assisting and advising the staff in maintenance of office decorum and conduct of official business. He is also responsible for making corrections in the draft and corrected letters are complete with the necessary enclosures and attachments before issue. He is also responsible for efficient and expeditious disposal of work and checks on delays to ensure that no paper or file is overlooked. He supervises proper maintenance of records and indexing of files. Important and complicated cases are dealt by the Section Officer besides any other delegated assignments that are authorized to be taken independently.

Junior Section Officer/Secretariat Assistants

The Junior Section Officer and Secretariat Assistants work under the supervision of the Section Officer and are responsible for the work/subject matters assigned to them. In putting up cases in file, it is ensured that facts and figures are pointed out correctly and attention of the higher authorities are drawn to any precedents, orders, rules and regulations on the subject. Where the line of action is clear or clear instructions are given by the Branch Officer or higher officers, a draft with less noting is put up for approval of authority. The Assistants are also responsible for registration of Dak / letters, maintenance of Branch Receipt Diary, File Register, File Movement Register, Indexing and Recording, Guard File, Typing, comparing, Dispatch, preparation of statements, submission of routine and simple drafts etc.

Typists

They are responsible for tying out the approved draft letters/documents and also help in data entry and maintenance of record in computerized form and other works assigned from time to time.

Peons

They perform tasks such as distribution of Dak to the concerned dealing Assistants, carrying files to the various level of officials/ offices within and outside the Department, handing over letters to Departments and branches in the Secretariat, Dak duty for Ordinary and Registered letters at Post Office and such other duties assigned by officers and staff of the Department.

The powers and duties of the officers in the Nagaland State eGovernance Society (NSeGS) are indicated below:

The Department is implementing core infrastructure projects under the National e-Governance Plan (NeGP) which consists of the State Data Centre, State Wide Area Network, State Portal & State Services Delivery Gateway, Capacity Building and Common Service Centre. The Department has facilitated various co-stake holder departments to initiate implementation of respective Mission Mode Projects.

The projects under the NeGP is executed by the Nagaland State e-Governance Society (NSeGS), a registered society under the Department of Information Technology & Communication, the designated nodal and implementing agency.

Chief Executive Officer (CEO)

The Executive Committee of the Nagaland State eGovernance Society (NSeGS) is headed by Commissioner & Secretary, IT&C as the Chief Executive Officer. He exercises general supervision and take all administrative decisions of the society.

Member Secretary

He is empowered to take all day to day administrative decisions where no policy is involved and looks after all establishment matters of the NSeGS and overseeing the implementation of IT activities and projects.

Administrative Officer

He is empowered to manage and look after all establishment matters of the NSeGS and overseeing the implementation of IT activities and projects.

Seniors Project Engineer

There are 3 (three) Seniors Project Engineers in the Society who are assigned with the implementation of following activities:

  • IT projects and Technical solutions being sought by user Departments.
  • Technical matters relating to Websites
  • Internet and Website Security Policies
  • Research and Development
  • Implementation of various core National eGovernance Plan Project (NeGP) including
  • SWAN, CSC, SDC, CB, SP&SSDG, eDistrict and other NeGP Mission Mode Projects.

Finance Officer

He is responsible for maintaining all NSeGS Account Matters and preparation & maintenance of Bills and Vouchers, Budgeting and Utilization Certificates of funds.

 

Top

MANUAL � 3 

Procedure followed in Decision Making Process

Types of decisions taken in the organization – Technical, Administrative and Financial:

3.1.1  Technical Decisions based on respective projects are taken through review at various levels.
In order to promote computerization and e-Governance in the State, various committees are
constituted to monitor and take timely decisions in the implementation of projects under the
department.

3.1.2  Administrative decisions pertaining to personnel are taken through the hierarchical chain
based on the extent of delegation provided to the executives.

3.1.3  Financial decisions are taken by executives within the powers delegated to them.

3.2   Assignment of Duties

  • Er  Tongtiliba Longkumer, Addl.Director & Head of the Department  (HoD)

Overall matters and activities of the Directorate of Information Technology & Communication.

  • Er Sabou Yashu, Joint Director
    • General Administration and overall activities
    • Planning & Budget, Accounts & Audit
    • Drawing & Disbursing Officer (DDO)
    • Directorate Building and eMobile classroom
    • Administrative Officer, NSeGS.
    • Any other works assigned

 

  • Er Asono Mor, Senior Program Officer
    • Wifi city Kohima
    • Biometric attendance system
    • CPGRAMS and Public Grievance Redressal system
    • Establishment matters of GPF, HRA, TA/DA, medical re-imbursement, service loan & Pension matters.
    • mGovernance and GST
    • SP&SSDG
    • Any other works assigned
  • Er  Chura Katiry, Senior Program Officer
    • BPO and STPI
    • Communications
    • Directorate fencing
    • IT policy, framework, guidelines and other related policies.
    • Any other works assigned
  • Er  Daniel Krocha, Deputy Director
    • Departmental Portal / Websites
    • Software Development
    • Empanelment of IT firms
    • e-Procurement and GeM
    • Transport and Vehicle matters
    • General Matters of NSeGs.
  • Er Samuel Terieng, Program Officer
    • Nodal Officer to planning and Finance Department
    • Digigoan/e-Naga village/IT Park Fencing
    • NII & EGAN
    • Any other works assigned
  • L.Chopili Sangtam, Accounts Officer
    • To tender advise to the department on matters relating to financial and other Accounts matter
    • To enforce financial discipline and streamline financial transaction.

 

  • Ms Ketsoseno Tetse-o, Superintendent
    • Nodal Officer to planning, Finance Department and AG
    • All Establishment matters
    • Planning & Budget, Accounts & Audit
    • Any other works assigned.
  • Asangla Masa, Assistant Superintendent
    • All Account  and Audit matters
    • Cashier
    • Any other works assigned
  • Akumla Aier, Assistant Program Officer
    • CSC project
    • Capacity Building
    • Any other works assigned
  • Yanger Longkumer,Assistant Program Officer
    • E-district project
    • State Wide Area Network (SWAN)
    • Any other works assigned
  • Inatoli Sumi,Assistant Program Officer
    • SDC project
    • Any other works assigned
  • Vizosielie, Associate Program Officer
    • Finance matters of NSeGS
    • Any other works assigned
  • Makensoba, UDA
    • General Administration and Establishment matters
    • Any other works assigned

 

  • Viphrezonuo, LDA
    • Transport and Vehicle matters
    • Establishment matters of GPF, HRA, TA/DA, Medical re-imbursement, Service loan & Pension matters.
    • Any other works assigned
  • Kevilenuo, LDA
    • General Administration
    • Any other works assigned
  • Mezhiikhotuo Pienyii, Technical Assistant
    • Technical Assistance to Officers
    • Repair and maintenance of office equipment.
    • Any other works assigned
  • Shikaho I Chopy, Asssistant Electrician
    • Electrical works
    • Technical support in NOC maintenance
    • Attached to account section
    • Any other works assigned
  • Office Peons
    • Tepusakho         –         Accounts, Budget & Planning wing and Dak duties
    • Ketshulhoulie     –         Attached to Sr P.Os, Deputy Director and Dak duties
    • Moilong              –         General Administration & Establishment and Dak duties
    • Puhopile            –         Attached to DDO and HoD.
  • House Keeping
    • Viqheli
    • Sekhotalu
  • Chowkidar
    • Neisavituo

Procedure for file routing:

  • All matters pertaining to Accounts shall be routed from concerned dealing Assistant to Assistant Supdt./Superintendent/Accounts Officer to DDO and the same shall be routed to HoD
  • All matters relating to establishment shall be routed from Dealing Assistant to Superintendent to Joint Director and the same shall be routed to HOD.
  • Establishment Matters relating to GPF, HRA, TA/DA, medical re-imbursement, services loan and pension matters shall be routed from Dealing Assistant to concerned Officer in-charge  to Joint Director and the same shall be routed to HOD.
  • All matters relating to Transport and Vehicles shall be routed from Dealing Assistant to concerned Officer in-charge to Joint Director and the same shall be routed to HOD.
  • All proposals shall be initiated from  the respective section and routed to DDO and the same shall be routed to HOD
  • Matters relating to project shall be routed from concerned Officer in-charge to Joint Director and the same shall be routed to HOD

File/ Dak movement shall be logged in the Receipt /Dispatch section.

Secretariat:

The Secretariat follows the Manual of Office Procedure for Nagaland Civil Secretariat, 1969 amended from time to time and the Rules of Executive Business for Government of Nagaland, and other rules / regulations etc in the process of decision making and transaction of official business which go through various levels.

The receipts are firstly diarized and handed over to the dealing assistant who dockets the receipt, process in the file and put up to the Section Officer  who puts up to the Under Secretary for disposal of the cases of routine matters. In case of important matters, the file is put up to the Additional Secretary and to the Commissioner & Secretary for final approval. In respect of policy matters the approval of Chief Secretary and the Minister in charge and is obtained.

Similarly inter departmental references and consultations required for cases are made / taken and submitted to the Chief Secretary and Minister in charge for final approval.

MANUAL – 4

Norms set by it for the discharge of its functions

The Department of IT&C is functioning by three categories; Directorate functions under the control of Addl. Director as HoD. He is responsible for the careful observance of the Business Rules and Secretariat Instructions in the transaction of the business in the department. Administrative and Nagaland State eGovernance Society functions under the control of Commissioner & Secretary. He is the Principal Adviser of the Minister in-charge of the Department on all matters of policy and administration within the Department.  He is also the Chief Executive Officer and exercises general supervision and takes all administrative decisions of the society in implementation of National eGovernance Plan.

Office timing: 9.30 AM to 4 PM

Manual -5

Rules, Regulations, Instructions, manual and Records for Discharging functions

All the employees of the Department of Information Technology and Communication are bound by the following Rules and other notification/instruction notified by the Government from time to time.

  • Rules:
  • Central Civil Services (Leave) Rules 1972
  • Office Procedure (Secretariat Manual 1969)
  • Nagaland Services (Discipline and Appeal) Rules 1967
  • Nagaland Government Servants Conduct Rules 1968
  • Nagaland Directorate Ministerial Service Rule 2006
  • Nagaland Civil Service Rules.
  • General Financial Rules
  • Travelling Allowances Rules
  • Medical Attendance Rules
  • General Provident Fund Rules
  • Treasury Rules
  • Pension Rules CSS(P) Rules, 1972
  • Delegation of Financial Power Rules.
  • Fundamental Rules and Subsidiary Rules
  • Rules of Executive Business
  • Five year Plans and Annual Plans
  • IT Policy.
  • IT ACT 2000.
  1. Maintenance of Records
  • Record of financial allocations
  • Records of transactions
  • Records of Stocks
  • Record of Vouchers
  • Record of year wise bills
  • Personal files
  • Record of books of accounts
  • Minutes of meetings
  • Record of ACR/APAR
  • Record of Challan & TV No.
  • Record of New Pension Scheme
  1. Day to day functioning record:
  2. Attendance register
  3. File movement registers
  4. Dak Receipt register
  5. Dak Issue register
  6. Circulars
  7. Memos
  8. Leave records
  9. Work Distribution

 

Top

Manual -6

A statement of the categories of documents that are held by it or under its control

Sl.No Name / Nature Category of documents Name of documents Held by under
control of
1 Establishment Personnel Management:
Service matters,  Recruitment rules, Training matters, Seniority & promotion, Deputation, Leave matters, Personal files, Pension matters, Transfer and posting etc.		 Addl.Director & HoD,
Joint Director,
Superintendent  &  UDA
Confidential Folders:
Information sought by other agencies, Vigilance  matters, Disciplinary matters, Confidential Communication with higher authorities, Annual Confidential Report/ APAR, PIMS etc.		 Addl.Director & HoD, Joint Director, UDA
General Administration:
Procurement of equipments, maintenance of vehicles & POL, matters relating to infrastructure, stock maintenance, Attendance of the staff, File index, File movement register, Log book of Govt. vehicles, Messenger books, Received & dispatch/ Dak issue, Office orders & minutes of the meeting, matters relating to officers tour/training outside the state, IT empanelment, RTI matters , Employee data base etc.		 Addl.Director, Joint Director, Superintendent , UDA & LDA
2 Planning Preparation of annual and five year plan documents. Preparation of proposals, DDO wise allocation, Progress Reports, Annual administrative plan, Addl.Director & HoD,Joint Director, & DDO Superintendent
3 Accounts Demand for grants, monthly expenditure statements, Reconciliation with Treasury & AG statement, Cash Book, Budget control register, TA/DA sanctioning of GPF, Bill register, Vouchers, year wise bills, Audit report, PAC &
CAG matters, Pay bill register, salary bills, medical reimbursements, purchase of office stationeries, and other items, leave encashment, any matter relating to payments, LPC matters, GIS & NPS matters, expenditure control register/monitoring register,  delegation of financial rules, matter relating to pay slip, Non Pension Scheme record, Challan record, Compilation of treasury voucher No.etc		 Addl.Director & HoD, Joint Director, & DDO, Superintendent, Asst.Superintendent  & Cashier,  UDA, LDA
4 IT Projects  Online inner line permit, Mobile Governance, Optical Fiber Communication Network, Information Technology Complex, Software Technology Park of India and business process outsourcing, e-mobile classroom. Addl.Director & HoD, Joint Director, Deputy Director
Senior Program Officers,
Program Officer
 
5 National eGovernance Projects Projects:
State Data Center (SDC) Nagaland Statewide Area Network (NAGASWAN), State Portal & Stae Services Delivery Gateway (SP&SSDG), Capacity Building (CB), Common Services Centre (CSC), IT Mass Literacy, eDistrict, Telecommunication, Others, Website Development.		 Chief Executive Officer, Member Secretary, Administrative Officer, Senior Program Officer, Deputy Director, Program Officers, Assistant Program Officer and Project Engineers
Account of the Projects:
All books of accounts and e-documents of the accounts.		 Administrative Officer Finance Officer
Documentation:
All documentation of the projects and correspondence, Personnel Management		 Deputy Director, Documentation Officer
Technical Support:
Repair & Maintenance		 Technical Assistants

  Top

Manual-7

Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof 

At present there is no formal mechanism to seek consultation / participation of public in formulation of policies of this Department.

 

Top

 MANUAL � 8


A statement of boards, council, committees and other bodies constituted as its part

State Level Apex Committee of IT Council

(Notification. No. IT&C/13-8/09, Dated 19-02-2015)

Purpose:
The main objective of IT council is to formulate policy guidance for IT development in the State.

Functions:
The Committee will set priority amongst projects, allocate required resources and resolve inter-departmental issues in the implementation of Digital India Program.

Tenure: There is no tenure of the members as it is held by Designation.

The frequency of a meeting held by the Committee is once in a year or depending on the exigency of the matters.

Details of Members:-
Hon’ble Chief Minister                             –         Chairman
Hon’ble Minister                           –         IT&C
All Hon’ble Minister                      –         Planning
Chief Secretary                            –         Member Secretary
Commissioner & Secretary, IT&C   –         Ex-Officio Member

State Level e-governance Apex Committee (SeGP) on Digital India

(Notification. No. IT&C/13-8/09, Dated 4-02-2015)
Purpose:
SeGP was formed with a view to increase transparency, efficiency and effectiveness for delivery of citizen services under NeGP. SeGP apex committee is entrusted to provide strategy direction and oversee the state eGovernance program and ensure inter departmental co-ordination.

Functions:
The Committee will set priority amongst projects, allocate required resources and resolve inter-departmental issues in the implementation of Digital India Program.

Tenure: There is no tenure of the members as it is held by Designation.

The frequency of a meeting held by the Committee is twice in a year or depending on the exigency of the matters.

Details of members
Chief Secretary                                –         Chairman
Addl.Chief Secretary &                      –         Member
Development Commissioner
Principal Secretary &                        –         Member
Finance Commissioner
Home Commissioner                        –         Member
Commissioner Nagaland                             –         Member
Commissioner & Secretary, IT&C       –         Member Secretary

Nagaland State eGovernance Society (NSeGS)

The Nagaland State eGovernance Society (NSeGS), a registered society vide no RS/HOME/5570/2008. Dated 23rd October 2008 is the designated nodal and implementing agency of core projects under the National egovernance Plan (NeGP)

The society comprises of the board of governors consisting of the following members:

Board of Governors:

Sl.No. Particulars Designation
1 Chief Secretary Chairman
2 Development Commissioner Vice Chairman
3 Finance Commissioner Member
4 Commissioner Nagaland Member
5 Agricultural Production Commissioner Member
6 Principal Secretary Member
7 Sr. Director e-Governance (MIT), New Delhi Member
8 Secretary, IT&C Member Secretary

 

Currently the Society has recruited the following with various privileges to assist the Society in assisting the State projects, there are 3 Project Engineers, 1 Documentation Officer, 2 Technical Assistant, 1 Finance Officer, 1 Office Assistant to assist and carry out various IT Projects across the State.

The board of Governors will meet once in every six months to review the progress of all National eGovernance Plan Projects (NeGP). The meeting minutes are accessible to citizen through Departmental website; itngl.nic.in.

MANUAL – 9

Directory of Officers and Employees

 

Manual – 9

 

Directory of Officers and Employees under Section 4(1)(b)(ix) of Right to Information Act, 2005

§  Secretariat Staff.

 
Sl. No Name of the employee Post/ Designation Contact No. Email ID
1 K.D. Vizo Commissioner & Secretary 9436217117 secyit-ngl@nic.in
2 K. Naben Addl.Secretary 9856905472 kumarnaben@yahoo.com
3 Anungla Section Officer
4 Moishen Phom Secretariat Assistant 8014598619
5 Mewelo Kepfoh Secretariat Assistant
6 N.Temsujungla LDA
7 Vepocho Peon

 

(b) Directorate Staff

Sl.
No.		 Name of
Employee		 Post /  Designation Contact No. Email ID
1 Er.Tongtiliba Longkumer Addl. Director & HoD 9436000675 ttlkr@rediffmail.com
2 Er.Sabou Yashü Joint Director 9402680902 Sabou_it@yahoo.com
3 Er. Asono Mor Senior Program Officer 9862668288 Asonomor03@gmail.com
4 Er.Chura Katiry Senior Program Officer 9436001376 churakatiry@gmail.com
5 Er.Daniel Krocha Deputy Director 9436005854 danielkrocha@gmail.com
6 Mr.Ruokuovizo Chupuo Senior Program Officer 9402489900
7 Er.Samuel Terieng Program Officer 9862690039 samuelterieng@gmail.com
8 Ms.Ketsoseno Tetse-o Superintendent 9436010217 ketsoseno@yahoo.com
9 Ms. Nothono Yoho Steno 9615185858
10 Ms. T Asangla Masa Assistant Superintendent 9436071353 asanglamasa@yahoo.com
11 Er. Akumla Aier Assistant Program Officer 9612168836 Akumla.aier@gmail.com
12 Er.Yanger Longkumer Assistant Program Officer 9862933360
13 Er. Inatoli Assistant Program Officer 9612767909 Inatoli.sumi@gmail.com
14 Mr Vizosielie Associate Program Officer 9612321589 Vizo.semou@gmail.com
15 Mr. Makensoba UDA 8794573924
16 Mr.L Temsuyanger Driver 9615278509
17 Mr Mezhukhotuo Technical Assistant 8014570138
18 Ms  Viphrezonuo LDA 9856825476
19 Ms  Kevilenuo LDA 9856167875
20 Mr. Shikaho I Chophy Asstt. Electrician 8014376806
21 Mr Pudusel Theyo Driver
22 Mr Bojat Wangsu Driver
23 Mr Nokenkumba Driver 8974419405
24 Mr Tepusakho Peon 9612830582
25 Mr  Ketshulhoulie Peon 986261345
26 Mr  Neisavituo Chowkidar 8575215129
27 Ms  Sekhotalu Sweeper
28 Ms Viqheli Sweeper 9856349637
29 Mr  Moilong Konyak Peon 8575280650
 30 Mr.Kuovizo Yashü Driver 8014542242
31 Mr.Yangtsale Sangtam P.Peon
32 Mr.Neivi Linyü Peon
33 Mr.Vilhoukho Yashü Driver

 

(c)   Nagaland State e-Governance Society

Sl.
No.		 Name of the Employees Name of the Post/ Designation Contact No. Email ID
1 Mr Megosa Mor Document Officer 9863456671 megomor@gmail.com
2 Mr  Kezeneilhou Project Engineer 9863539303 nkezeneilhou@yahoo.com
3 Er.Kumughato Chophy Project Engineer 8132863010 kumughatochopy@gmail.com
4 Er.Kevilenuo Kire Project Engineer 8119889772
5 Mr Avito Bio Office Assistant
6 Mr.Thangsoi Khiamniungam Driver
7 Mr.Mhasizolie Kezie-o Office Assistant 9077251774

 

 MANUAL-10  

The Monthly Remuneration received by each of this Officers and Employees, Including the system of Compensation as provided in Regulations:

 

(a)  Directorate of Information Technology & Communications

Sl.
No.		 Name of
Employee		 Father’s Name Gender (M/F)  

Educational Qualification

 Post /  Designation Status (Regular/Contract/Adhoc/Contingency) DOB Date of entry into Govt. service/ first appointment Date of appointment to present post Place of posting Date of retirement Pay band  

Grade Pay

  

Gross Salary
1 Er.Tongtiliba Longkumer Lt.Talinungba M BE Addl.Director & HoD Regular 05-08-1963 01-05-1989 02-12-2014 Kohima 31-08-2023 15,600 – 39,100 8700.00 126795.00
2 Er.Sabou Yashü Lt.Krutsole M BE Joint Director Regular 15-12-1980 23-03-2004 02-12-2014 Kohima 23-03-39 15,600 – 39,100 7600.00 102387.00
3 Er. Asono Mor Seyieneizo F BE Senior Program Officer Regular 03-09-1980 23-03-2004 28-04-2015 Kohima 23-03-2039 15,600 – 39,100 6600.00 97076.00
4 Er.Chura Katiry Lt.S.Katiry M BE Sr.Program Officer Regular 11-12-1977 01-06-2004 01-06-2004 Kohima 31-12-2037 15,600 – 39,100 6600.00 97076.00
5 Er.Daniel Krocha Lecho Krocha M BE Deputy Director Regular 27-03-1975 23-03-2004 23-03-2004 Kohima 31-03-2035 15,600 – 39,100 6600.00 97076.00
6 Mr.Ruokuovizo Chupuo Kesovilhou Chuopuo M MSc.IT Sr.Program Officer Regular 06-05-1984 12-07-2011 30-10-2017 Kohima 31-05-2044 15,600 – 39,100 6600.00 72465.00
7 Er.Samuel Terieng Ihangumbe M BE, MBA Program Officer Regular 13-10-1979 16-05-2015 26-05-2017 Kohima 31-10-2039 15,600 – 39,100 5400.00 66114.00
8 Ms.Ketsoseno Tetse-o Lt.Puleso Tetse-o F MSc, DCA Superintendent Regular 18-12-1975 08-12-2000 17-10-2011 Kohima 08-12-2035 15,600 – 39,100 5400.00 66114.00
9 Ms. Nothono Yoho Pulezo Angami F PU Steno Regular 21-02-1972 20-10-2000 20-10-2000 Kohima 28-02-2032 9300 – 34800 4400.00 49378.00
10 Ms. T Asangla Masa Lt. I.Masa Ao F BA Assistant Superintendent Regular 11-10-1972 07-12-2000 07-12-2000 Kohima 31-10-2032 9300 – 34800 4400.00 48260.00
11 Er. Akumla Aier Mongne Aier F BE Assistant Program Officer Regular 25-10-1983 01-06-2010 23-06-2017 Kohima 31-10-2043 9300 – 34800 4600.00 50181.00
12 Er.Yanger Longkumer Dr.I.Alem Ao M BE Assistant Program Officer Regular 28-01-1984 01-06-2010 23-06-2017 Kohima 31-01-2044 9300 – 34800 4600.00 50181.00
13 Er. Inatoli I Zhenito Sumi F BE Assistant Program Officer Regular 06-02-1985 01-06-2010 23-06-2017 Kohima 28-02-2045 9300 – 34800 4600.00 50181.00
14 Mr. Vizosielie Zelalhou M B.COM Associate Program Officer Regular 18-04-1977 01-06-2010 23-06-2017 Kohima 30-04-2037 9300 – 34800 4600.00 50181.00
15 Mr. Makensoba Lt.T.M. Jamir M BA UDA Regular 16-10-1973 07-12-2000 07-12-2000 Kohima 31-10-2033 5200 – 20,200 2800.00 40689.00
16 Mr Mezhukhotuo K.Pienyü M PU Technical Assistant Regular 02-05-1976 01-06-2011 01-06-2011 Kohima 31-05-2036 5200 – 20,200 2000.00 29276.00
17 Ms  Viphrezonuo Lt.Viyie Dzüvichü F BA LDA Regular 20-11-1973 01-06-2011 01-06-2011 Kohima 30-11-2033 5200 – 20,200 2000.00 29276.00
18 Ms  Kevilenuo Lt.Sozelhoulie F PU LDA Regular 20-01-1977 01-06-2011 01-06-2011 Kohima 31-01-2037 5200 – 20,200 2000.00 29276.00
 

19

 Mr. Shikaho I Chophy Itovi Chopy M Diploma in EEE Asstt. Electrician Regular 07-01-1987 03-03-2014 03-03-2014 Kohima 31-01-2047 5200 – 20,200  

2000.00

 26903.00
20 Mr.L Temsuyanger Lt.Lanuzülu M Matriculate Driver Regular 17-10-1972 15-12-2000 15-12-2000 Kohima 31-10-2032 5200 – 20,200 1800.00 31536.00
21 Mr Tepusakho Lt.Khriezeho Luho M Cl – 9 Peon Regular 07-01-1979 02-09-2015 02-09-2015 Kohima 31-01-38 4000 – 17200 1300.00 20010.00
22 Mr  Ketshulhoulie Lt.Lhoulaneilie M Cl – VII Peon Regular 12-12-1981 02-09-2015 02-09-2015 Kohima 31-12-2041 4000 – 17200 1300.00 20010.00
23 Mr  Neisavituo Lt.Neidelie Dzüvichü M Chowkidar Regular 17-04-1976 02-09-2015 02-09-2015 Kohima 30-04-2036 4000 – 17200 1300.00 20010.00
24 Ms Viqheli Ghokuto F Sweeper Regular 04-01-1975 02-09-2015 02-09-2015 Kohima 31-01-2041 4000 – 17200 1300.00 20010.00
25 Mr Pudusel Theyo Nongol Theyo M Driver Contigency 27-05-1980 19-09-2005 19-09-2005 Kohima – Fixed 4050.00
26 Mr. Bojat Wangsu M Driver Contigency Kohima – Fixed 4050.00
27 Mr Nokenkumba Temjen Wati M Cl – VII Driver Contigency 17-12-1980 01-09-2006 01-09-2006 Kohima – Fixed 4050.00
28 Mr.Kuovizo Yashü Lhouphi M Driver Contigency 12-12-81 01-09-2014 01-09-2014 Kohima – Fixed 4050.00
29 Mr.Vilhoukho Yashü Kerheicha Yashü M Driver Contigency 15-01-82 01-08-2015 01-08-2015 Kohima – Fixed 4050.00
30 Mr.Neivi Linyü Neisakuo Linyü M Driver Contigency 16-11-1993 01-08-2015 01-08-2015 Kohima – Fixed 4050.00
31 Mr  Moilong Konyak Yenmai M Cl – IX Peon Contigency 12-09-1986 01-02-2007 01-02-2007 Kohima – Fixed 3450.00
32 Mr.Yantsale Sangtam Peon Contigency Kohima – Fixed 3450.00
33 Ms  Sekhotalu Sahi Kezo F Sweeper Contigency 15-05-87 01-04-2014 01-04-2014 Kohima – Fixed 3450.00
  1. b) Secretariat Staff

 

Sl. No Name of the employee Father’s Name Educational Qualification Gender (M/F) Post/ Designation Date of Birth Date of entry into service Date of appointment to the present post Date of Retirement Pay Band Grade Pay Gross Salary
1 Mr.K.D. Vizo M Commissioner & Secretary 37400-67000 9900
2 Mr.K. Naben Lt.Hiren Naben B.Com M Deputy Secretary 04-08-1964 12-04-1984 30-10-2015 2019 15600-39100 6600 71751.00
3 Mr.Thepusa Külhüpra BA M Section Officer 10-10-1968 25-01-1990 03-02-2014 01-02-25 15600-39100 5700 53780.00
4 Ms.Moishen Phom T.Bangyan BA (Hons) F Secretariat Assistant 25-02-1982 11-06-2007 04-08-2009 2042 9300-34800 4200 37361.00
5 Mr.Mewelo Kepfoh Khwetsohilo Kepfoh BA M Secretariat Assistant 24-11-1987 08-10-2012 – 2047 9300-34800 4200 34200.00
6 Ms.N.Temsujungla Nungsashiba BA (Hons F Typist (fixed pay) 15-08-1971 01-11-1994 03-03-2008 2031 5200 – 20,200 2600 30262.00
7 Mr.Vepocho Pulhiyi Ringa Cl.VIII M Peon 15-06-1965 12-06-1991 – 2026 4400-17200 1400 23918.00

 

 (c)   Nagaland State e-Governance Society

Sl.
No.		 Name of the Employees Father’s Name Educational Qualification Name of the Post/ Designation Date of Birth Date of Appointment Date of retirement Gross Salary
1 Mr.Megosa Mor Seyieneizo Mor MA Document Officer 27-04-1986 01-06-2011 Fixed 32000.00
2 Er.Kevilenuo Kire Daniel Kire M.TECH Project Engineer 03-03-1990 01-06-2015 Fixed 28000.00
3 Er.Kumughato G Ghotovi Chopy M.TECH (IT) Technical Assistant 09-04-1990 01-07-2014 Fixed 28000.00
3 Mr .Kezeneilhou Zawhevolie Mhasi MSC.IT Technical Assistant 29-05-1986 01-06-2010 Fixed 28000.00
4 Mr. Avito Bio Zakievi Bio Cl.X Office Assistant 04-08-1988 01-10-2010 Fixed 4500.00
5 Mr.Thangsoi Khiamniungam Cl.VIII Driver 01-03-2014 Fixed 4500.00
6 Mr.Mhasizolie Kezie-o Kezevilhou Kezie-o 12 passed, DMLT Office Assistant 29-12-1989 02-05-2016 Fixed 4500.00

 

MANUAL � 11  

 

The Budget Allocated to each Agency

(Particulars of all plans, proposed expenditures and reports on disbursement made)

Annual Plan 2017-18: Demand No.81

Sl.No Head of Account: 3425 Budget Estimate Revised Estimate Actual Expenditure
0 1 5 6 10
A Revenue Section
A 001-Direction & Administration
 1 001(01) Salaries 0.00 0.00 0.00
2 001(02) Wages 0.00 0.00 0.00
3 001(03) Travel Expenses 0.00 0.00 0.00
4 001(04) Office Expenses 0.00 0.00 0.00
5 001(06) Rent, Rate & Taxes 0.00 0.00 0.00
6 001(09) Grant-in-Aid 0.00 0.00 0.00
7 001(15) Machinery & Equipment /Plant 0.00 0.00 0.00
8 001(16) Motor Vehicles 0.00 0.00 0.00
9 001(17) Maintenance 0.00 0.00 0.00
10 001(28) Computerization/Others 0.00 0.00 0.00
11 001(45) Training 30.00 30.00 30.00
  3425-60-001 : Total 30.00 30.00 30.00
12 3425-60-001-02(26) NeGP
  26-Other Charges 0.00 313.55 313.55
13 3425-60-004-01 Research & Development  
  26-Other Charges 70.00 70.00 70.00
  Total Revenue Section 100.00 413.55 413.55
B CAPITAL SECTION:  
4059 -Capital Outlay on Public Works  
4059-01 Office Buildings  
4059- 01- 051 Construction  
4059- 01- 051 (81) Information Tech & Commn.                    0.00 0.00 500.00
 4059  :TOTAL CAPITAL SECTION 0.00 0.00 0.00
GRAND TOTAL 600.00 913.55 913.55

 

 

 

MANUAL � 12 

 

The manner of execution of subsidy Programmes

 

There are no subsidy components 

MANUAL � 13 

 

Particulars of Recipients of Concession, permits or Authorization granted by it

– NIL –

MANUAL � 14   

Information available in an electronic form

The Public can obtain information about the functioning of the Departments through the website of www.itngl.nic.in and through the Official portal of the State which is accessible at: www.nagaland.gov.in.

The above sites contains information about the State, Department of IT & C and its organizations, technology and application development, News and advertisement, Contact info, infrastructure facilities, guidelines for empanelment of firms, IT Act 2000, IT policy, links to other sites of interest in the State and online services like:

  • Death & birth certificate
  • IT empanelment
  • Duplicate certificate
  • School registrations
  • Scholarship etc.
  • Nagaland Public Service Commission (NPSC)

 

Some of the e-documents available in the web site are;

  • Acts & Rules
  • Annual & five year plans
  • Circulars & notification
  • Programs & Schemes
  • Tender
  • Policies
  • Tender forms
  • R. forms
  • Aadhaar enrolment forms
  1. Leaves forms
  • GFR forms etc.

MANUAL � 15 

Particulars of the facilities available to citizens for obtaining information

The public are posted with information through Notice Board, Newspapers, Web   site, Exhibitions and other means of advertising. Photo copier are available in the Office of PIO(RTI) for facilitating quick information to the citizens on request, as per relevant provisions of the RTI Act.

 MANUAL � 16    

The names, designations and other particulars of the PIOs 

Secretariat

Appellate Authority
Sl No Name Designation Phone E-mail id
1 Shri. K. D. Vizo Commissioner &
Secretary IT&C		 9436217117 secyit-ngl@nic.in
 
Public Information Officer
Sl No Name Designation Phone E-mail id
1 Shri.Naben Anden Addl. Secretary 9856905472
 
Assistant Public Information Officer
Sl No Name Designation Phone E-mail id
1 Mrs.Anungla Section Officer 0370-2270902

Directorate

Appellate Authority
Sl No Name Designation Phone E-mail id
1 Er.Tongtiliba Longkumer Addl. Director & HoD 9436000675 ttlkr@rediffmail.com
 
Public Information Officer
Sl No Name Designation Phone E-mail id
1 Er.Sabou Yashu Joint Director 9402680902 sabou.yashu@nic.in
 
Assistant Public Information Officer
Sl No Name Designation Phone E-mail id
1 Smt.Ketsoseno Tetse-o Superintendent 9436010217 ketsoseno@yahoo.com

 

Nagaland State e Governance Society (NSeGS)

Appellate Authority
Sl No Name Designation Phone E-mail id
1 Shri. K. D. Vizo CEO 9436217117 secyit-ngl@nic.in
 
Public Information Officer
Sl No Name Designation Phone E-mail id
1 Er.Sabou Yashu Administrative Officer 9402680902 sabou.yashu@nic.in
 
Assistant Public Information Officer
Sl No Name Designation Phone E-mail id
1 Er.Daniel Krocha Deputy Director 9436005854 daniel.krocha@nic.in

 

Nagaland State e Governance Society (NSeGS)

Appellate Authority
Sl No Name Designation Phone E-mail id
1 Shri. K. D. Vizo CEO 9436217117 secyit-ngl@nic.in
 
Public Information Officer
Sl No Name Designation Phone E-mail id
1 Er.Sabou Yashu Administrative Officer 9402680902 sabou.yashu@nic.in
 
Assistant Public Information Officer
Sl No Name Designation Phone E-mail id
1 Er.Daniel Krocha Deputy Director 9436005854 daniel.krocha@nic.in

 

MANUAL – 17      

OTHER USEFUL INFORMATION 

Such other information as may be prescribed and thereafter updated every year under section 4(i)(b) (xvi) Right to Information

Technical Support to other Government Department

The Department of Information Technology& Communication through the State e-Mission Team (SeMT) is actively pursuing development of Mobile Applications for various Government Departments and Agencies. Presently, a total of 5 (five) mobile apps for the android platform is being developed for the Department of Agriculture as part of the MoU executed between the Departments in May 2017 which includes development and support for the mobile apps for a period of 3 (three) years. Presently, 2 (two) apps have been developed and available in the Google Play Store for free download by the end user.
The details of the mobile apps are as follows:-

Sl. App Name Description Status
1 Nagaland Local Plants App to show local plants of Nagaland Completed
2 NagaFarm Doctor App to help farmers identify and manage plant diseases/pests. Completed
3 NagaFarm Advisory App that will provide meteorological / soil / weather advisories to farmers. In progress
4 Agriculture Marketing Platform to help local farmers sell their produces. In progress
5 State Agriculture Portal for mobiles Mobile version of the proposed State Agriculture Portal In progress