Disclosures Under Sec 4 of Right to  Information Act 2005

DEPARTMENT OF PLANNING & CO-ORDINATION

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

(i) The particulars of its organisation, functions and duties.Click here

(ii) The powers and duties of its officers and employees.Click here

(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here

(iv) The norms set by it for the discharge of its functions;Click here

(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here

(vi) a statement of the categories of documents that are held by it or under its control; Click here

(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

(ix) a directory of its officers and employees; Click here

(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

(xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

(xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

(xvi) the names, designations and other particulars of the Public Information Officers; Click here

(xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

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Manual -I

The particulars of its organisation, functions and duties.

1. Introduction:The State Planning Machinery was established during 1973-74 with a small nucleus of Officers and Staff and placed under the control of Home Department (SAB). Later the Department was bifurcated from Home Department and placed under Planning & Co-ordination Department with the Development Commissioner as the Administrative Head during 1986.
2. Name of the Organization Government of Nagaland State Planning Machinery, Planning & Co-ordination Department.

ORGANIZATIONAL STRUCTURE

 

3. Activities/functions of the organization: –Since there has been expansion of Development Departments in the State and there are now 61 full flagged development departments having developmental activities. Planning Department requires liaising, co-ordinate and supervising development activities undertaken by various departments. Apart from liaising and co-ordinating with the Planning Commission and other Ministries at the Centre on all matters relating to economic planning and development in the State.

With the National Policy of Grass-root level Planning, the Department has also established District Planning Offices in all the 11 Districts of the State and the District Planning Officers acts as Member-Secretary to the District Planning and Development Board (DPDB) in their respective Districts.

In the recent past the State Government has initiated several reform processes of economic planning in the State as to coordinate and supervise the implementation of the following schemes:
1. Centrally Sponsored Schemes.
2. NEC Sponsored Schemes.
3. Non Lapsable Central Pool of Resources (NLCPR).
4. Local Area Development Programme (LADP).
5. C.M. Corpus Fund.
6. Special Development Programme (SDP).
7. Perform functions of the Secretariat for State Planning Board (SPB).
8. Formulation and Planning of development programmes and their execution.
9. Any other subject which are not assign to any specific Department.

1. Existing strength of the Department along with the list of incumbents and their service
2. Addl. C.S & Development Commissioner (Administrative Head)     –                     –             1
   2. Commissioner & Secretary                                                                              –           1
   3. Addl. Development Commissioner                                                                   –           1
   4. Joint Development Commissioner                                                                    –           2
   5. Deputy Development Commissioner                                                       –            2
   6. Assistant Development Commissioner                                                    –          13
   7. Economist                                                                                           –            1
   8. Planning Officer                                                                                    –          15
   9. Assistant Planning Officer                                                                               –         27
   10. Section Officer                                                                                   –            1
   11. Planning Assistant                                                                                        –           8
3. Address of the Organization

Planning & Co-ordination Department, New Secretariat Complex, Kohima-797001
A. Phone No. (0370) 2270085 Tele. Fax No. (0370) 2270085 (Development Commissioner)
B. Phone No. (0370) 2270025 Fax No. (0370) 2270877 (Addl. Development Commissioner)

5. Office Timing

9:30 A.M to 4:30 P.M

Manual � II

(II) Powers and duties of the Officers and employees:

The Department is headed by the Finance Commissioner from the I.A.S. Cadre. He exercises control and supervision over all the branches of the Department, and exercises powers of delegated legislation on behalf of the Government in respect of the various acts being administered by the Department as per the provisions contained in them. He is also the Appellate Authority of the Department under the Right to Information Act. He is assisted by officers in the rank of Secretary, Additional Secretary, Joint Secretary, Deputy Secretary and Under Secretary, who process matters for framing of policies, decision making and disposal of references in subject matters allotted to the department under the Rules of Executive Business and the various Acts being administered by it.

Each branch processes various references or correspondences received through the Section Officers. The Section Officers submit files through the Under Secretaries, Deputy Secretaries, Joint Secretaries, Additional Secretaries, O.S.D.s etc. who also provide inputs relevant for decision making. Depending on the nature of issues, importance of the matter as well as rules and provisions laid down, files are disposed off at the level of the Finance Commissioner, Chief Secretary, Finance Minister or the Cabinet.

 

Distribution of work among officers and Branches of Finance Department.
The internal work allocation in Finance Department at present is as follows:-
A: Officers:  

1. Shri R.C. Acharjee, Financial Adviser (Budget) will advise the Finance Commissioner in matters relating to Budget and Resources.
2. Shri Taliremba,Officer-on Special Duty (Finance, shall look after matters relating to General Branch, Revenue Branch, and Establishment Branch. He shall submit files directly to the Finance Commissioner.

 

1. Shri V. Kezo, Officer-on Special Duty (General), shall look after Budget and Monitoring Cell , Expenditure “A”, ‘Expenditure ‘B’ Branch, Treasuries & Accounts Branch, Lotteries Branch, Pension Cell.  He shall submit files directly to the Finance Commissioner. For critical budget matters he may refer the case to Financial Adviser (Budget).
2. Y. Kikheto Sema, IAS, Secretary (Finance) will look after matters relating to the 15th Finance Commission. He shall submit files directly to the Finance Commissioner.
3. Bodeno S. Colo, Joint Secretary, shall look after General and Revenue Branches, Expenditure “B” Branch. She will submit files of General Branch through O.S.D. (Finance) and Expenditure ‘B’ Branch files though the O.S.D. (General).

 

1. Shri Lukheto Sema, Joint Secretary, shall look after Budget & Monitoring Cell in respect of demands allocated to him. He will also issue the Final Grants, Re-appropriation and Surrender of funds. He will submit file through O.S.D. (General).
2. Ayangla Longchari, Joint Secretary, shall look After works of Establishment and Expenditure ‘A’ Branches. She will submit the files through the O.S.D. (Finance) for Establishment Branch and to O.S.D (General) for Expenditure ‘A’ Branches.

 

1. Hiazu Meru,Deputy Secretary, shall look after lottery Branch. He will also look after matter pertaining to setting up of a Pension Cell in Department and DBT matters. He will submit files through the O.S.D. (General) and O.S.D. (Finance) on DBT matters.
2. Ketoulhou Metha, Senior Research Officer (Budget), will look after matters relating Budget, Cash Management, Resources and receipts, monitoring and placement of funds, additional funds and heads of accounts and condemnation and write-off of Government property. He will submit files to O.S.D (General).

 

1. Selichum Thongtsar, Deputy Secretary will deal with matters pertaining to Finance Research Cell. He will submit FRC files to Secretary (Finance)

 

1. K Lihose,Deputy Secretary, shall look after the Expenditure “B”. He shall submit files directly to Joint Secretary Expenditure ‘B’.
2. Imtinokchala, Under Secretary, shall look after General Branch. She shall submit files to the Joint Secretary (General).

 

1. Andrew C. Imti, Under secretary, shall look after the Establishment and Treasuries & Accounts branches. He will submit files through the O.S.D (Finance) in respect of Establishment Branch and to O.S.D. (General) for Treasuries & Accounts branch.
2. Neiser Miachieo, Under Secretary (Budget) will look after matters relating to demand assigned to him, including C & AG matters and PAC matters. He will submit files to O.S.D. (General)’

 

1. Zanbeni Odyuo, Under Secretary shall look after Lottery Branch. she will submit files of Lottery Branch to the Deputy Secretary (Lotteries).

 

1. Chubasangla Longkumer, Under Secretary shall after the work of Revenue Branch. she will submit files of  Revenue Branch to the Joint Secretary (Revenue).
2. Y.P. Along, Under Secretary, shall look after Expenditure ‘B’. He will submit files to Deputy Secretary Expenditure ‘B’.

 

1. Vekhrope Lasuh,Under Secretary shall look after General Branch. He  will submit files to Deputy Secretary (General Branch).
2. K. P. Kepfo, Consultant, will look after matters relating to 15th  Finance Commission. He will submit files to the Secretary (Finance). He hall also look after matters relating to Debt Management, and submit files to O.S.D. (General).

 

20. Shri. David Kire,Consultant Banking, shall look after matters relating to banking and related matters such as SLBC, financial inclusion, implementation of social security Schemes introduced by the Government of India, implementation of Direct Benefits Transfer, promotion of digital payments and matters relating to interaction and coordination with financial institutions, banks and the Reserve Bank of India. He will submit files through the O.S.D. (Finance).

 

Manual-III

Procedure followed in decision making.

 All references received by the Department are initiated by the concerned branches as per internal work allocation decided by the Government. A copy of the present scheme of work allocation of the Department is given in Annexure-A (enclosed), which also prescribes the channel of supervision and accountability. All references are then put up for arriving at a decision either by the Finance Commissioner, the Minister in charge, or by committees or the Cabinet as the case may be, as prescribed by Government orders and instructions presently in force. Generally, it is ensured that the decisions taken are in conformity with the rules, procedures and norms prescribed by the Government from time to time.
Files are generally initiated by the Dealing Assistant as per work allocation made in each branch. All files are routed through the Section Officers who have the responsibility of supervising the functioning of the branch as well as staff of their respective branches. In turn, officers at the level of Under Secretary, Deputy Secretary, Joint Secretary, Additional Secretary and Secretary prepare files and provide their inputs for decision making by the higher authorities. Usually, officers from the level of Deputy Secretary onwards represent Finance Department in various meetings as well as in committees set up by various departments.

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Manual-IV

THE NORMS SET BY IT FOR DISCHARGE OF ITS FUNCTIONS .

 

Sl. No	Activity
1	Preparation of Detailed Project Report/Technical Estimates for implementation of Plan programmes and for procurement of   materials etc.	31st JULY
2	i). Finalization of tender formalities/allotment of Work/Supply Orders, whenever applicable, in respect of all works for which Budget provision exist, including  schemes/projects reflected in the WORKS PROGRAMME. Issue of administrative approval for implementation by the concerned Heads of the Development Departments on the aforementioned action points within the time frame stipulated.(ii) Submission of Draft Annual Plan, 2009-2010	30th SEPT
3	Obtaining Planning Department clearance for schemes/projects and other programmes	OCTOBER
4	Department-wise quarterly review of Planning clearance obtained will be taken by Chief Minister and Minister Planning and monthly review to be taken by Chief Secretary in HOD meeting	OCTOBER
5	Periodic review of release of funds and progress of implementation of Plan programmes/schemes by State Planning Board and by State Level Programme Implementation Committee for projects above Rs.5.00 crore and monthly review by Chief Secretary.	NOV – DEC
6	Submission of proposals for expenditure sanction in respect of schemes under CSS, NLCPR,  NEC and ACAs schemes and programmes to Planning Department	Within one month time from the date of release of fund from the Ministries/NEC  Govt. of India
7	Submission of physical and financial progress Reports (Utilization certificates wherever applicable) to the Planning Department to take stock of physical and financial performances for submission to Planning Commission	APRIL
8	Evaluation of projects on random sample basis	MAY – JUNE

 

NB.

1. A.  Departments are advised to submit their proposals in CONSOLIDATED MANNER/FORMand NOT IN PIECEMEALmanner for obtaining clearance of Planning Department. Wherever necessary, date will be fixed for Department wise discussion of their proposals.
2. It may be noted that the above dates are outerlimit date-line for various activities and not the starting points. Hence, the actions required for implementation of Plan Schemes shall be started right away.

 

1. The Departments should take note that under the existing norms and procedure, bills and payments are normally paid/made only after the completion of the works. The Departments are therefore, requested to submit the proposals to Planning Department for clearance clearly indicating the progress of the work and the amount require for payment.
2. Proposals received after the given date-lines and without necessary progress report will be liable for rejection by Planning Department.

 

Manual-V

The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions:

Sl. No	Name of the Acts, Rules, regulations, Instructions, Manuals, Records, etc.	Type of Document	Brief gist of the document	Fee charged by the deptt. For a copy of rules, regulations, instructions, manual & records, (if any) OR the price in case of priced publications
1	Notification constituting State Planning Board	Members of SPB	To finalize the Five Year Plan and Annual Plan.	NIL
2	Notification constituting State Level Programme Implementation Comm ittee (SLPIC)	Members SLPIC	1. Review the implementation of the various projects and programmes in the State. 2. Review the flow of finances to various projects.	NIL
3	Notification constituting State Level Committee on Communitization		i. To review and  take stock of the entire programme of communitization and suggest measures, including incentives, for revamping and strengthening the process of communitization in the State.	NIL
4	Notification constituting District Planning & Development Board		To formulate Local Area Development Projects.	NIL
5	Notification nominating the Officers under RTI		Appellate Authority in the State and District	NIL

 

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Manual-VI

A statement of the categories of documents that are held by it or under its control:

Sl. No	Name/nature/category of the document	Name of the document & its introduction in one line	Procedure to obtain the document	Held by/under control of
1	Plan documents	Plan fund allocations year wise	On request/demand basis	A.C.S & Dev. commissioner

 

Manual-VII

(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof:

Sl. No	Subject/Type	Is there a provision to ensure public participation (Yes/No)	Arrangement for seeking public participation
	NIL	NIL	NIL

 

Manual-VIII

(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:

Sl. No	Name of the Committees	Purpose
1	2	3
1	State Planning Board	To make an assessment of the State resources and to devise ways and means to increase the State resources and formulate Plans for the most effective and balanced utilization to these resources. Determine Plan priorities of the State within the frame-work of the principles of the National Plan. To guide the District Planning & Development Boards in formulating their District Plans within the spheres in which such planning is considered useful and feasible and co-ordinate these Plans with the State Plan. To identify factors which tent to retard economic and social development of the State and determine conditions to be established for successful execution of the Plans. To review the progress of implementation of the Plan Programmes and recommend such adjustments in policies and measures as the review may indicate. To undertake formulation of guidelines for preparation of Five Year Plans and Annual Plans and examination of the Sectoral/District Plans to bring out balanced and operationally integrated State Plans. To device effective procedures for monitoring of Plan schemes and review of progress of Plan implementation. To undertake periodic review of the achievements and trends of development in different areas, identify of new resources, bring in institutional/organizational changes and adoption of new policies and objectives of effective implementation of development programmes. The State Planning Board would meet as often as may be necessary. The Administrative Head of Department in-charge of Development Departments would be present as and when called upon to do so. The Department of Planning & Co-ordination will function as the Secretariat of the State Planning Board..
2	State Level Committee on Communitization	To review and take stock of the entire programme of communitization and suggest measures, including incentives, for revamping and strengthening the process of communitization in the State. The SLC on Communitization shall meet at least once in a quarter. The modalities/guidelines for selection of the best institutions/committees for each sector may be worked out by the respective departments, and put up to the State Level Committee for approval. This may be done within a period of one week. On the basis of such modalities/guidelines the concerned departments shall also urgently review the performance of all communitized institutions and the village/ward committees under them, and suggest a maximum of 5 best performing village/ward Communitization Committees or institutions, with supporting documents and a proper draft citation. In the event there are individuals who have made significant contributions in the area of communitization which deserve special recognition, they may be recommended for the “Govenor’s medal/commendation” which is an existing scheme. There would be an amount earmarked every year under State Plan for providing the incentives for communitization. This would be kept with the Planning & Co-ordination Department. For next year, 2008-09, an amount of Rs. 50 lakhs may be earmarked for this purpose. There should be more involvement of the Deputy Commissioners and other administrative officers in the communitization programme. The administrative officers in the filed should make it a part of their duty to regularly inspect communitised institutions/services within their respective jurisdictions, and submit report every month to the DC concerned, who in turn, will submit his report to the State Level Committee at least once in a quarter, with copies to Commissioner, Nagaland. These reports should be taken into account while writing the ACRs of the officers.
3	District Planning & Development Boards (DPDBs)
4	State Level Programme Implementation Committee (SLPIC)	Review the implementation of the various projects and programmes in the State under the following categories. Major Projects/Programmes of State and under Centrally Sponsored Schemes costing Rs. 5.00 crore and above. Project under Non-Lapsable Central Pool of Resources. Project under NEC Project earmarked by the Centre such as the PMGY, AIBP, APDP and Project covered by Grants under Article 275 (1). Project under Externally Aided Project (EAP) Review the flow of finances to various projects. The Committee shall also examine projects/schemes which have been subjected to time and cost over runs and prescribed preventive action. The Committee shall also review projects/schemes whose estimated costs are found to be exorbitant and excessive when compare with current approved scheduled of rates. The Committee shall sit at least once in a quarter (three monthly). The concerned Minister, Head of Administrative Department and the Head of the Department shall be co-opted into the Committee when their Departmental Project/Programme is discussed.
5	Departmental Promotion Committee	(a) The Departmental Promotion Committee with Chairman NPSC as Chairman was constituted to consider promotion for the Gazetted posts.

 

Manual-IX

1. DIRECTORY OF ITS OFFICERS AND EMPLOYEES:

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Manual-X

1. the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.:

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Manual-XI

1. XI)THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS PROPOSED EXPENDITURE AND REPORT DISBURSEMENT MADE:

 

The Finance Department has no separate demand and operates under Demand No. 26 – Secretariat Administration. Budgetary allocation of the three Directorates of Taxes, Treasuries and Lotteries are reflected in the annual Demands for Grants.

 

XII) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES INCLUDING THE AMOUNT ALLOCATED AND THE DETAIL OF BENEFICIARIES OF SUCH PROGRAMMES:

The Evaluation department does not implement any such programme.

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XIII) PARTICULARS OF RECIPIENTS OF CONCESSION, PERMIT OR AUTHORISATION GRANTED BY IT: NIL �

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XIV) DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY IT, REDUCE IN AN ELECTRONIC FORM:

The detail information available are:-
1. Manuals of the Office Procedure
2. Annual Administrative Reports
3. Corpus Fund Report
4. LADF Report

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1. XV) PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM IF MAINTAIN FOR PUBLIC USE:

Sl.No	Facilities available	Nature of information available	Working hours
1	Notice board	Notices, Circulars etc	All working days(9:30 AM to 4:30 PM)
2	Printed manuals	Annual administrative report, Annual Plan Document, Application form of corpus fund	All working days(9:30 AM to 4:30 PM)
3	System of issuing of document copies	Both hard and soft copies	All working days        (9:30 AM to 4:30 PM)

 

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XVI) THE NAMES AND DESIGNATION AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS:

  

(i) Shri. Temjen Toy                                                                 Appellate Authority
Chief Secretary & Finance Commissioner
9436000096
(ii) Shri V. Kezo                                                                   Public Information Officer (PIO)
Officer-on-Special Duty (General)
0370-2271151(O)

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XIV) SUCH OTHER INFORMATION AS MAY BE PRESCRIBED:

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