Disclosures Under Sec 4 of Right to  Information Act 2005

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

 Directorate of Printing & Stationary, Nagaland

(i) The particulars of its organisation, functions and duties.Click here

(ii) The powers and duties of its officers and employees.Click here

(iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here

(iv) The norms set by it for the discharge of its functions;Click here

(v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here

(vi) a statement of the categories of documents that are held by it or under its control;Click here

(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here

(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here

(ix) a directory of its officers and employees;Click here

(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here

(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here

(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here

(xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here

(xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here

(xvi) the names, designations and other particulars of the Public Information Officers;Click here

(xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here

    ___________________________________________________________________

 

Manual 1

Section 4(1) (b) (i) of Right to Information Act, 2005

 

Functions and Activities of the Directorate of Printing & Stationery, Nagaland

 

 

1.INTRODUCTION:
          The Printing & Stationery Department Nagaland was established in the year 1963.Apart from Directorate Office, Kohima there are two Branch Press Offices, viz. Mokokchung and Dimapur. The Department is basically technical oriented.
2.NAME OF THE ORGANISATION:
          The Printing & Stationery Department Nagaland, Kohima.
3.OBJECTIVES:
          The main objective of the Department is to cater the Printing & Stationery requirements for the State Government Deptts./Central Government Deptts. located within the State.
4.ACTIVITIES/FUNCTION OF THE ORGANISATION:
          With the advent of statehood, primarily as an essential establishment of the state government - Printing and Stationery office was immediately established in the year 1963 and assigned with assessment of various stationery requirements, its procurement and distribution to all government offices. While the technical wing of the directorate was assigned with printing of scheduled forms and formats, gazettes, statement on accounts of budget document, CAG and Audit report,  official speeches and cards, calendars, secured documents relating to Election process and Legislative Assembly session and Annual Administrative Report etc.
5.ADDRESS OF THE ORGANISATION:
          Directorate of Printing & Stationery Deptt.
          Nagaland:Kohima
          Upper Chandmari Colony
          Kohima:797001
          Phone :0370-2221713
          Fax     :0370-221713
          E-mail :govtpress.nagaland@gmail.com
6.OFFICE TIMING:
          Summer        :9:30AM -4:30PM
          Winter           :9:00 AM-4:00PM

 

 

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Manual-II

Section 4(1) (b) (ii) of Right to Information Act, 2005

 

Powers and duties of Officers and Employees :

Sl.No

Name & Designation

Power

 

Others

Duties

Admn

Financial

Stationery

1.

Shri.Wati L.Imchen  Director

 

 

 

 

Head of Deptt.

2.

Shri.Noklem Konyak
Addl. Director

 

 

 

 

All the files (Both Technical and Establishment) shall be routed through Addl. Director

3.

Shri.Neituolie Phewhuo Jt. Director

 

 

 

 

Drawing & Disbursing Officer. All files pertaining to Accounts shall be routed through Jt. Director (DDO)

4.

Shri.I.Moatemjen Jamir Dy.Director,

 

 

 

 

Machineries & Equipments & Printing by other source

5.

Shri.Lanu Jamir Asstt. Director,

 

 

 

 

 

 

 

Assist Dy. Director

6.

Shri. Jongpongtoshi,
Asstt. Director

 

 

 

 

Technical store maintenance, Prepress, Form Section & Nodal Officer

7.

Shri. Vikheto, Asstt. Director (Mokokchung)

 

 

 

 

Production and DDO of Branch Press Mokokchung

8.

Shri. Vilekho, Asstt. Director (Dimapur)

 

 

 

 

 

 

Production and DDO of Branch Press Dimapur

9

Smti.Vitani, Registrar

 

Appointment, Promotion, Transfer & Posting of Gr-III & IV and supervision of all files pertaining to administration and she shall look after Office Expenses (OE)

10

Shri. Nribemo, Supdt.

 

 

 

 

Supdt. Account, Budget & Planning, Centralized Sty.

11.

Shri. Kevitheyi,  Supdt.

 

 

 Machinery & Equipments  and construction. Budget & Planning,Central Correspondence relating to all account matters,Motor Vehicle,Machineries & Constructions.

12.

Shri. Ongpa, Asstt. Supdt

 

 

Staff training File, PIMS, & File relating to printing by other sources

13.

Shri. Kezhaletuo, Asstt. Supdt.

 

  

 

 

He shall look after Bank Loan

14.

Smti. Arenla, Asstt. Supdt

 

 

 

 

Rent Rate & Taxes & Personal & Service Books of ministerial staff.

15.

Shri. Neisolie, Chief Foreman

 

 

 

 

Offset machine Plate making

16.

Shri. Khuvi, Sr. Proof Reader Gr I

 

 

 

 

Reading Section

17.

Shri. Imo Sr. Proof Reader Gr. I

 

 

 

 

Reading Section

 

18

Shri. Temjen Jamir, Chief Computor

 

Computing Section

 

B.Duties and Responsibilities of Grade-III Staff.



Sl.No

Designation of employees

Duty allotment

1

Foreman

Supervising the production section

2

Deputy Foreman

To assist Foreman

3

U.D.A/Accountant

To look after the Ministerial works/Accounts/Planning & Budgeting

4

L.D.A

To assist U.D.A/Accountant.

5

Typist

To type out the Official letter.

6

Driver

To drive the Departmental vehicles

7

Compositor Gr-I

To compose the printing matter.

8

Compositor Gr-II

-do-

9

Proof Puller

To draw the proof for printing matter.

10

Type distributor

To distribute the printing types.

11

Type Supplier

To supply the printing types.

12

Binder Gr-I

To look after the binding works

13

Binder Gr-II

-do-

14

Counter

To count the number of the books/pages etc.

15

Cutting Machine Operator

To cut the paper in appropriate sizes.

16

Printer

To operate the printing machines.

17

Impositor

To place the printing matters in the machines.

18

Inkman

To supply ink

19

Form Carrier

To carry the printed matter.

20

Reader Gr-I

To correct the proof.

21

Copy Holder

To read out the proof.

22

Revisor

To revised the proof.

23

Computor/Out turn writer

To evaluate the value of the printer jobs.

24

Mechanical Supervisor

To supervise the mechanical works.

25

Rubber Stamp

To make the rubber seal.

 

C. List of drivers and their allotted duties.



Sl.No

Name of Driver

Vehicle No.

Officer to whom attached

1

Shri.Rajesh Banowari(Contract)

NL-10 C/0178

Director

2

Shri.Gyani Lama(Contract)

-do-

-do-

3

Shri. Manshok

NL-10/7504

Addl. Director

4

Shri. Rokovizo Zecho

NL-10C/0463

Joint Director

5

Shri. Pashing Shui

Nl-10/6818

Dy.Director

6

Shri.Maila Biswakarma

NL-10C 1026

Registrar

7

Shri. Imkongramok(fixed)

Nl-10/6875

Asstt.Director(Mokokchung)

8

Shri.Yichumo

NL-10/5546

Asstt.Director(Dimapur)

9

Shri.Neingutuo Sophie(Contract)

NL-10/9392

Asstt. Director

10

YET TO BE ATTACHED

NL-10/6874

Advisor

 

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MANUAL-III

Section 4 (1)(b)(iii) of Right to Information Act, 2005

 

(Procedure followed in the decision making process, including channels of Supervision and Accountability)

 

 

Directorate of Printing & Stationery Department,Nagaland.

 

Sl.No.

Activity

Level of Action

Time Frame

1

2

3

4

1

Final Decision Making

Addl.Director (HoD)

Depend on Nature of the case.

The decision making in respect of the Department is vested with the Addl.Director(HoD).

           Files relating to administrative matters are generally processed initially at the level of LDAs/UDAs who submit the files to Supdt/Registrar- Deputy Director-  Joint Director-Addl.Director (HoD) for final orders.

Matters having financial implication are processed by the Account Section and checked by Supdt (Account)-Deputy Director(who is DDO for comments)-Joint Director and finally endorsed to Addl.Director (HoD) for final decision.

Files relating to technical matters are generally processed by Dealing Asstt.(Tech) and vetted through  Asstt .Director-Deputy Director-Joint Director and to  Addl.Director(HoD) for final decision.

Matters which requires govt.approval /sanction etc are sent with approval of the HoD of the government.

 

Supervision: The Addl.Director(HoD) supervises the works of all the different sections.The administrative/ section incharge supervise the works under them. The

office staff are supervised by the Joint Director/Deputy Director/Asstt.Director/

 Registrar & Superintendents.

 

Accountability: The  Officers and staffs are accountable for timely disposal of the works allotted to them.

 

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MANUAL-IV

Section 4 (1)(b)(iv) of Right to Information Act, 2005

 

(The norms set by it for discharge of its function)

 

 

The Department follows the norms set by the Government of

Nagaland in the Nagaland Manual of Office Procedure.Besides,

the departmental(Tech) Rules,Guidelines, Orders,Memorandums,

Acts and Rules and Regulation of the State and Central Government that are applicable.

 

 

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MANUAL-V

Section 4 (1)(b)(v) of Right to Information Act, 2005

 

(The Rules, Regulation, Instruction, Manuals and Records held by it or under its control or used by its employees for discharging its functions).

 

Directorate of Printing & Stationery, Nagaland

 

 

The department does not have any specific Acts and Rules of its own.  The Department normally follows instructions, Rules & Regulations issued  thereof by the Govt. of Nagaland.

Sl. No.

Name/Title of the Document

1

2

1

Nagaland Financial Rule

2

Delegation of Financial Power rules

3

Office Procedure (Secretariat Manual 1969)

4.

Leave rules (CSS) (L) rules 1972

5.

Nagaland Services (Discipline and Appeal) Rules 1967

6.

Nagaland Government Servants Conduct Rules, 1968

7.

Nagaland Directorate/Ministerial Service Rules 2006

8.

The Nagaland Govt. Printing Press (Technical) Service Rules, 2006

9.

Annual Plan

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MANUAL-VI

Section 4 (1)(b)(vi) of Right to Information Act 2005

 

(A Statement of categories of document that are held by it or under its control)

 

Directorate of Printing & Stationery, Nagaland

 

Standard guidelines for categorization of documents as stipulated by government from time to time are being followed.

 

Sl. No.

Name/Nature/Category of the document

Name of the document & its introduction in one line

Procedure to obtain the document

Held by/under control of

1

2

3

4

05

1

Report files

Financial records such as Cash Books etc.

 

Cashier/Accountant

2

Report files

Stock Registers

 

Store Keeper

3

Report files

Dispatch Register

 

LDA

4

Report files

Attendance Registers

 

Superintendent

5

Report files

Monthly expenditure statement

 

Superintendent (Acctt.)

 

6

Report files

Audit Report

 

A.G. Nagaland

7

Report files

Training Reports

 

Superintendent

8

Administrative files

Office Orders and Work Allocation Orders

 

Registrar

9.

Administrative files

Administrative Correspondence with Higher Authority

 

Registrar

10

Administrative files

Memos issued and related Correspondence

 

Registrar

11

Administrative files

Memos Received and related Correspondence

 

Registrar

12

Administrative files

Administrative Circulars/Instructions

 

Registrar

 

13

Administrative Files

Leave matters

 

Registrar

14

Administrative files

 

 

Registrar

15

Establishment matters

Transfer and posting orders

 

Superintendent

16

Confidential folders

Vigilance matters/Disciplinary Proceedings

 

Registrar

17

Confidential folders

Confidential Communication with Higher Authorities

 

Registrar

18.

Confidential folders

Annual confidential reports

 

Registrar/D.A.

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MANUAL-VII

Section 4 (1)(b)(vii) of Right to Information Act 2005

 

(The particulars of any arrangement that exist for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof)

 

NIL

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MANUAL-VIII

Section 4 (1)(b)(viii) of Right to Information Act, 2005

 

(A Statement of the boards, councils, committees and other Bodies consisting of two or more persons constituted as its part or for the purposes of its advice, and as to whether meetings of those  boards, councils, committees and other bodies are open to the public, of the minutes of such meetings are accessible for public).

 

Sl. No.

Name of the Committees/ Board

Purpose

1

2

3

1

Tender/Purchase Board

i)                    Chairman : Secretary Home

ii)Member a) Director, Ptg. & Sty.

               b) Member from Law

                   Deptt.

               c) Member from Finance

                    Deptt.

 Tender/purchase board was constituted  to examine and approved the tender/proposal relating to purchase of materials by the Deptt.

2

Departmental Promotion Committee

a)      The Departmental Promotion Committee with Chairman NPSC as Chairman was constituted to consider promotion for the Gazetted posts in the Directorate.

b)      The Committee was also constituted to give promotion to other posts (Non-Gazetted) in the Department of Ptg. & Sty. Under the Chairmanship of the Director.

 

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MANUAL-IX

Section 4 (1)(b)(ix) of Right to Information Act, 2005

 

Directory of its Officers & Employees of Printing & Stationery :

Sl. No.

Name

Edn.Qualification

Designation/Place of Posting

Contact No.

1

2

 

3

4

1.

Shri.Wati L.Imchen

HSLC/LPGA

Director

9436016070

2.

Shri.L.Noklem Konyak

BA

Addl. Director

9436015753

3.

Shri.Neitoulie Phewhuo

PU,DPT

Joint Director

9436016587

4.

Shri.I.Moatemjen Jamir

HSLC/DPT

Deputy Director

9856123185

5.

Shri. Jongpongoshi

Matric/DPT

Asstt.Director

9436001571

6.

Shri. Vilekho

PU/DPT

Asstt.Director (Dimapur)

9856304506

7.

Shri.Lanu Jamir

HSLC/DPGA

Asstt.Director

9615770653

8.

Shri.Vikheto

Matriculate/DPT

Asstt.Director (Mokokchung)

9436402258

9.

Smti.Vitani

B.A.

Registrar

9436000929

10.

Shri.Nribemo

B.A

Supdt

9436011180

11.

Shri.Kevitheyi

B.A

Supdt.

9402029433

12.

Shri. Ongpa,

P.U

Asstt.Supdt.

9612797590

13

Shri. Kezhaletuo,

Matric

Asstt.Supdt.

8794859064

14

Smti. Arenla

B.A

Asstt.Supdt.

8132061457

15

, Shri. Subash Arambam

Matric

Asstt.Director

9402900289

 

 

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MANUAL-X

 

(X) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations:

Click here for details

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MANUAL-XI

Section 4 (1) (b) (xi) of Right to Information Act 2005

 

(The Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made)

 

MANUAL-XI

Section 4(1)(b)(xvi) of Right to Information Act,2005 (The Budget allocated to each of its agencies, indicating the particulars of  all plans, proposed expenditure  and reports on disbursement made)  Statement showing the budget allotment 2018-19.

 

Head of Accounts (Strictly as per the printed demand for grants for 2018-19)

Budget Estimates 2018-19

 

 

Non Development

Development

Total

1

2

3

4

REVENUE SECTION 2058- Sty & Ptg

 

 

 

103-Govt.Press

 

 

 

Salaries

2,175.41

 

2174.41

Wages

21.60

 

21.60

Travel Expenses

14.00

 

14.00

Office Expenses

14.00

 

14.00

rent, Rates & Taxes

9.00

 

9.00

Printing & Publication

56.00

 

56.00

Machineries & Equipments

20.00

 

20.00

Motor Vehicles

7.00

 

7.00

Maintenance

15.00

 

15.00

Materials & Supplies

30.72

 

30.72

Training

2.00

 

2.00

Total (REVENUE)

2364.73

 

2364.73

CAPITAL

 

 

 

Major works

0.00

 

0.00

Minor works
Machinery & Equipments

0.00
0.00

 

0.00
0.00

Total(Capital)

 

 

 

GRAND TOTAL

2364.73

 

2364.73

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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MANUAL-XII

Section 4 (1) (b) (xii) of Right to Information Act, 2005

(The manner of execution of subsidy programme, including the amounts allocated and the details of beneficiaries of such programmes)

  

nil

 

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MANUAL-XIII

Section 4 (1)(b)(XIII) Right to Information Act, 2005

 

(Particulars of recipients of Concessions, Permits or Authorizations granted by it)

 

Department of printing & Stationery, Nagaland

 

            Directorate of Printing & Stationery, Nagaland does not grant any concession, permit or authorization.

 

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MANUAL-XIV

Section 4 (1)(b)(xiv) of Right to Information Act 2005

 

(The details in respect of the information, available to or held by it, reduced in an electronic form)

 

Directorate of Printing & Stationery, Nagaland

 

Sl. No.

Information Activities for which data is available in electronic form

Can it be shared with the public ?

Is it available on website or being  used as back end database ?

With whom it is held/available ?

Whom to Contact ?

1

2

3

4

05

6

1

Manual of Office Procedure

Yes

No

 

Director

2

Right to Information Act, 2005

Yes

No

 

Director

3

Acquaintance roll of Employees

Yes

No

 

Director

4

Nagaland Govt. Printing Press (Technical) Service Rule, 2006

Yes

No

 

Director

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MANUAL-XV

Section 4 (1) (b) (xv) of Right to Information Act, 2005

 

(The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room if maintained for public use)

 

Directorate of Printing & Stationery, Nagaland

 

Sl. No.

Facility Available

Nature of Information available

Working hours

1

2

3

4

1

Notice Board

Notices, Circulars

All working days

(10:00 AM to 4:00 PM)

2

Inspection of records in the Office

On any matter

------do--------

3

System of issuing of copies of documents

Xerox copies, soft copies

------do--------

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Manual XVI

Section 4(1)(b)(xvi) of Right to Information Act, 2005

 

(The names, designation and other particulars of the Public Information Officers)

 

a)Appellete Authority(AA)



Sl.No

Name

Designation

STD Code

Phone No.

E-Mail Address

Address

Office

Home

mobile

1

Shri.Wati L.Imchen

 Director

0370

---

---

9436016070

---

Directorate of Printing & Stationery,Nagaland,Kohima

               b)Public Information Officer( PIO)



Sl.No

Name

Designation

STD Code

Phone No.

E-Mail Address

Address

Office

Home

mobile

1

Shri.Neituolie Phewhuo

Jt. Director

0370

---

---

9436016587

 ---

Directorate of Printing & Stationery,Nagaland,Kohima

c) Assistant Public Information Officer(APIO).



Sl.No

Name

Designation

STD Code

Phone No.

E-Mail Address

Address

Office

Home

mobile

1

Shri.Vilakho

Asst. Director (Dimapur)

0370

---

---

9856233369

 ---

Asst. Director, Branch Press Dimapur

2

Shri.Vikheto

Asstt.Director (Mokokchung)

---

 ---

---

7005305974

---

Asst. Director, Branch Press Mokokchung

 

 

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MANUAL-XVII

Section 4 (1)(b) (xvii) of Right to Information Act 2005

  

(Such other information as may be prescribed and thereafter updated every year.)

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