Disclosures Under Sec 4 of Right to  Information Act 2005

NAGALAND LEGISLATIVE ASSEMBLY

SECRETARIAT: KOHIMA

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

    (i) The particulars of its organisation, functions and duties. Click here

    (ii) The powers and duties of its officers and employees. Click here

    (iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

    (iv) The norms set by it for the discharge of its functions; Click here

    (v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

    (vi) a statement of the categories of documents that are held by it or under its control; Click here

    (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

    (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

    (ix) a directory of its officers and employees; Click here

    (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

    (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

    (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

    (xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

    (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

    (xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

    (xvi) the names, designations and other particulars of the Public Information Officers; Click here

    (xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

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NAGALAND LEGISLATIVE ASSEMBLY

SECRETARIAT: KOHIMA

Manual  -  I

 Particulars of the Organisation, Functions and Duties under Section 4 (I) (b) (i) of Right to Information Act, 2005.           

Prior to the attainment of the full fledged State of Nagaland, the Interim Body which functioned as de facto Legislative Assembly had existed from 18th February, 1961. The Interim Body was in a sense the predecessor of the present Legislative Assembly. On 21st August, 1962, a bill was introduced in Parliament and passed legalizing the formation of Nagaland as a full fledged State. The bill passed by the Parliament received President’s assent on the 4th September, 1962 and is known as the State of Nagaland Act, 1962. The Act provides for the formation of the State of Nagaland as the 16th State in the Indian union on 1st December, 1963.
         The First Nagaland Legislative Assembly was constituted on 11th February, 1964. Since then the State had 12th  General Elections and the present House, the 12th Assembly was constituted on 1st March, 2013.
          The Nagaland Legislative Assembly is having 1 (one) House with 60 (sixty) elected Members.

The Nagaland Legislative Assembly Secretariat, besides providing secretarial assistance in legislative functioning of the Hon’ble Speaker, caters to the multifarious requirements of the Members of Legislative Assembly with a view to rendering them timely assistance in the discharge of their functions. The Legislative Secretariat also takes care of the welfare of the Members and Ex-Members.
          The Business of the Nagaland Legislative Assembly is conducted according to the Rules of Procedure & Conduct of Business of the Nagaland Legislative Assembly and directions issued there under by the Speaker from time to time. The primary function of the Nagaland Legislative Assembly is to make laws for self – governing in a democratic manner by the people themselves. The service conditions of employees of Nagaland Legislative Assembly Secretariat are governed under the Nagaland Legislative Assembly Secretariat (Recruitment & conditions of Service 2nd Amendment) Rules, 2012
Location:
          The Nagaland Legislative Assembly Secretariat is situated at Pruzie, which is one and half kilometres away from the Nagaland Civil Secretariat, Kohima.
Address:
Nagaland Legislative Assembly
                                         (Pruzie) Kohima-797001, Nagaland.

Office Timing:
9:30 A.M. – 4:30 P.M. – (Summer)
9:00 A.M. – 4:00 P.M. – (Winter)

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Manual-II

Powers & Duties of Officers & Employees:

Powers and duties of Officers and Employees under Section 4(1) (b) (ii) of RTI Act, 2005. 

A. Details of Powers and duties of Officers  & Employees Click here

 

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Manual-III 

Decision Making Process:

The Procedure followed in decision making process including channels of supervision and accountability under Section 4(I) (b) (iii) of RTI Act, 2005.            .

           

The duties and functions of the various Officers in the Secretariat are assigned by the Commissioner & Secretary keeping in view the expertise & knowledge of the Officers. The files are routed to the Commissioner  & Secretary through the concerned Branch Officers for final decision. Financial matters, expenditure sanctions, decision-taking rest with the Commissioner & Secretary. All administrative & financial sanctions are issued in the name of the Speaker and all cases beyond the competence of the Commissioner  & Secretary are endorsed to the Speaker for approval.

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 Manual-IV

 Norms for discharge of its functions:

The norms set for discharge of functions under Section 4(I) (b) (iv) of RTI Act, 2005.            .

          

Administrative matters are dealt with as per provision of various Government Acts, Rules & Regulations adopted by this Secretariat from time-to-time. The Business of the State Legislative Assembly is conducted in accordance with the Rules of Procedure & Conduct of Business of Nagaland Legislative Assembly.

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 Manual-V

 Rules, Regulations, Instructions, Manuals & Records:

The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions under Section 4(I) (b) (v) of RTI Act, 2005.

                       

          The Service conditions of the employees are governed under *The Nagaland Legislative Assembly Secretariat (Recruitment & Conditions of Service) Rules, 1999(2nd Amendment Rules, 2012 Incorporated). Besides this; Salary, allowances & other facilities admissible to the Speaker/DeputySpeaker/Members of Nagaland Legislative Assembly & facilities to the Ex-Members of Nagaland Legislative Assembly are governed under separate Acts & Rules framed under the provisions of the constitution of India. The Business of the Legislative Assembly and its Committees are conducted according to the Rules of Procedure & Conduct of Business of Nagaland Legislative Assembly and directions issued by the Speaker there under from time to time.

Notifications Click here            

 Manual-VI

 Categories of documents that are held by it or under its control:

A statement of the categories of documents that are held by it or under its control under Section 4(I) (b) (vi) of RTI Act, 2005.            .

            Proceedings of each sitting of every session and reports of the House Committees in printed form and all other papers laid on the Table of the House are made available in Nagaland Legislative Assembly Library and Record Branch.

                                 

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 Manual-VII

 Information for Consultation or representation, by members of the Public, on formulation of Policy  or implementation:

         

            - Not Applicable.

                                  

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 Manual-VIII

Advice given by the Boards, Councils, Committees & others: 

A statement of boards, Council, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to public, or the minutes of such meetings are accessible for public under Section 4(I) (b) (viii) of RTI Act, 2005

                          

(1). Assembly Committees

(a). Assembly Committees are the miniature House. They have been called the workshop of the House. Much of the work in every Legislature is done through the Committees.

(b). The Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly provide for the constitution of the following Committees.

            (i). Committee on Public Accounts is constituted as per Rule 235 and Rule 236 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (ii). Committee on Estimate is constituted as per Rule 237, Rule238 and Rule 239 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (iii). Committee on Public Undertakings is constituted as per Rule 239A and Rule 239B of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (iv). Business Advisory Committee is constituted as per Rule 222, Rule 223, Rule 224, Rule 225, Rule 226 and Rule 227 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (v). Committee on Petition is constituted as per Rule 233 and Rule 234 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (vi). Budget Committee is constituted as per Rule 236A of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (vii). Committee on Priveleges is constituted as per Rule 240, Rule 241, Rule 242 and Rule 243 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (viii). Committee on Subordinate Legislation is constituted as per Rule 244, Rule 245, Rule 246, Rule 247, Rule 248 and Rule 249 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (ix). Committee on Papers laid on the table is constituted as per Rule 249A, Rule 249B and Rule 249C of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (x). Committee on Government Assurances  is constituted as per Rule 250 and Rule 251 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly
           
            (xi). Rules Committee is constituted as per Rule 252, Rule 253 and Rule 254 of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (xii). House Committee is constituted as per Rule 255 and Rule 255A of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

            (xiii). Library Committee is constituted as per Rule 256 and Rule 256A of the Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly.

 (c). The first 3 (Three) Committees, namely Committee on Public Accounts, Committee on Estimates and Committee on Public Undertakings are known as Financial Committees of the House and the rest of the Committee are known as Non-Financial Committee of the House. The Financial Committees are elected by the House according to the principles of proportional representation by means of single transferable vote. The Non-financial Committees are
nominated by the Speaker. The life of all Committees is for one year.

(d). The House may also constitute ad hoc Committees like Select Committee on Bills for specific purpose. Such Committee became functus officio when they have reported on the matters referred to them by the House.

(e). The Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly provide for procedure to be followed by these Assembly Committees generally. The above rules also provide for the composition and function of each Committee.

 (f). The Assembly Committees had framed its Internal Working Rules which were laid on the Table of the House on 29th March 1971. In the case of Select Committee on Bills, which are the ad hoc Committees, the Speaker had issued directions for regulating their detailed working.
 (g). Meetings of the Assembly Committees are not open to public. As per Rules of Procedure and Conduct of Business in the Nagaland Legislative Assembly the sittings of a Committee shall be held in private.

(h). Minutes are not accessible to the public. As per Rules of Procedure and Conduct of Business in Nagaland Legislative Assembly no part of the evidence, oral or written report or proceedings of a Committee which has not been laid on the table shall be open to inspection by any one except under the authority of Speaker.

 

                                   

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Manual-IX

Directory of its officers & employees:

A directory of its Officers  & Employees under Section 4(I) (b) (ix) of RTI Act, 2005 Click here

 

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Manual-X

 

                        The monthly remuneration received by each of its officer & employees including the system of compensation as provided in regulations:

The monthly Remuneration received by its officers and employees Click here

  

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Manual-XI

The Budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made under Section 4(I) (b) (xi) of RTI Act, 2005.

                        

Since the Legislature Secretariat does not implement Schemes & has no direct contact with the public. Therefore, the work of Legislature Secretariat is completely different from that of other Government Department & Nagaland Government Secretariat. The Budget estimates as required to defray the charges of salary, allowances & other office expenses etc, during the financial year are allotted under “Head of Account” 2011-State Legislature 02-State Legislature 103-Legislature Sectt.
2011- STATE LEGISLATURE (Assembly Secretariat)

STATEMENT SHOWING THE FINAL EXPENDITURE FIGURE FOR THE YEAR 2017-18  RESPECT OF DEMAND NO.1-STATE LEGISLATURE

 

 IN RESPECT OF DEMAND NO.1-STATE LEGISLATURE

 

Head of Account

Final expenditure during 2017-2018

 

Strictly as per the printed  Demands for Grant for 2017-2018

 

Revenue Section

 

 

 

 

 

 

 

Major Head2011

 

State Legislature

 

101-Legislative Assembly (Charge)

 

 

 

 

 

 

 

 

 

Non Plan

 

 

 

Total

 

Salaries of Speaker/ Deputy Speaker

1428000

 

 

 

924000

 

Travel Expenses

3812000

 

 

 

3812000

 

Office Expenses

2700000

 

 

 

2700000

 

Motor Vehicle

16455000

 

 

 

16455000

 

Hospitality Expenses

2000000

 

 

 

2000000

 

 

A

Total

26695000

0

0

0

25891000

 

 

 

 

 

 

 

 

 

 

102-Legislative Assembly (Voted)

 

 

 

 

 

 

Salaries of Members

13764000

 

 

 

11779040

 

Wages

5712000

 

 

 

5711000

 

Travel Expenses

7500000

 

 

 

7500000

 

Motor Vehicle

131028000

 

 

 

131028000

 

Hospitality Expenses

500000

 

 

 

500000

 

 

B

Total

158504000

0

0

0

156518040

 

 

 

 

 

 

 

 

 

 

103-Legislative Secretariat

 

 

 

 

 

 

Salaries

142340000

 

 

 

142095890

 

Wages

96000

 

 

 

95662

 

Travel Expenses

2700000

 

 

 

2700000

 

Office Expenses

7910000

 

 

 

7910000

 

Motor Vehicle

11602000

 

 

 

11602000

 

Rent Rate & Taxes

2200000

 

 

 

2200000

 

Publication

2200000

 

 

 

2200000

 

Material & Supplies(Library)

2500000

 

 

 

2500000

 

Grant -in-Aid Contribution

2000000

 

 

 

2000000

 

Legal Fee

50000

 

 

 

50000

 

Maintenance

17391000

 

 

 

17391000

 

 

C

Total

190989000

0

0

0

190744552

 

 

 

 

 

 

 

 

 

 

Grand Total

A+B+C

376188000

0

0

0

373153592

 

 

Manual-XII

Implementation of subsidy programmes:

The manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programmes under Section 4(I) (b) (xii) of RTI Act, 2005.           

            - Not Applicable.

 

 Manual-XIII

 Particulars of recipient of concessions, permits or authorization granted by aid:

Particulars of recipients of concessions permits or authorizations granted by it under Section 4(I) (b) (xiii) of RTI Act, 2005.

           

            - Not Applicable.                                 

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Manual-XIV 

Details information available to, or held by its reduced in an electronic form:

Details in respect of the information available to or held by it, reduced in an electronic form under Section 4(I) (b) (xiv) of RTI Act, 2005

             - No information has been kept in electronic form

                         

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Manual-XV 

Facilities available to citizens for obtaining information:

            The Library facilities are available to the Ministers/MPs/Ex-MPs from Nagaland, Members/Ex-MLAs/Officers & Staff of the Assembly Secretariat/Gazetted Officers of the Nagaland State Govt. in Kohima & Research Scholars with the special permission of the Secretary, Nagaland Legislative Assembly.

            The Nagaland Legislative Assembly Library is governed under the Nagaland Legislative Assembly Library Rules, 1970 (as amended up to 1998). 

 

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Manual-XVI

Names designations for P.I.O:

The names, designations and other particulars of the Public Information Officers under Section 4 (I) (b) (xvi) of RTI Act, 2005.

  

 

Designation.

Complete office address

Telephone                                                                       Numbers & email id

 

Departmental Appellate Authority (DAA)

 

 

Public Information Officer (PIO)

 

Assistant Public Information Officer(APIO)

 

Shri N. Benjamin Newmai,
Commissioner & Secretary
Nagaland Legislative Assembly
Secretariat, Kohima-797001.

 

Shri K. Sekhose
 Secretary,
Nagaland Legislative Assembly Secretariat, Kohima-797001

Shri T.N. Lotha
Chief Librarian
Nagaland Legislative Assembly Secretariat, Kohima-79700

0370-2271507 (O)     
0370-2271512 (Fax)
nagalandassembly 2008@yahoo.com

 

9346000358 (M)
(0370) 2270259 (F)

 

9436402636 (M)

 

 

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Manual XVII:

 

Such other information as may be prescribed and thereafter updated every year under Section 4 (I) (b) (xvii) of RTI Act, 2005.  

1) Summoning of Assembly: Rule 3 of procedure and conduct of Business in Nagaland Legislative Assembly.
           The Governor on the advice of the Chief Minister summons the Assembly and summoning letters to the members are issued by the Secretary, Nagaland Legisltive Assembly under the rules of procedure and Conduct of Business in Nagaland Legislative Assembly.
          The Secretary shall issue a summon to each member specifying the date and place for a Session of the House:
          Provided that when a Session is called at short notice or emergently, summons may not be issued to each member seperately but an announcement of the date and place of the Session shall be published in the Gazette and made in the press, and members may be inform by Telegram.
2) Governor Address: Rule 13 (1) of Procedure and Conduct of Business in Nagaland Legislative Assembly.
          At the commencement of the first Session after each General Election to the Legislative Assembly and at the commencement of the first Session of each year, the Governor shall address the Assembly as required by Article 176 of the Constitution:
          Provided that the making of the prescribed oath or affirmation by a member and in the case of a first Session held after each General Election to the Legislative Assembly, the Election of the Speaker shall precede the Governor’s address.
3) Adjournment of the House: Rule 12 of procedure and Conduct of Business in Nagaland Legislative Assembly. The Speaker shall determine the time when a sitting of the House shall be adjourned sine die or to a particular day, or to an hour or part of the same day: Provided that the Speaker may, if he thinks fit, call a sitting of the House before the date or time to which it has been adjourned or at any time after the House has been adjourned sine die.
4) Prorogation of Assembly: After every Session the Governor Prorogues the House as per provision of Article 174 (2) (a) of the Constitution of India.
5) Budget: Presentation of budget- Rule 145 of procedure and Conduct of Business in Nagaland Legislative Assembly. The annual financial statement or the statement of the estimated receipts and expenditure of the State in respect of every financial year (hereinafter referred to as “The Budget” (Shall be presented to the Assembly on such day in the preceding financial year as the Governor may appoint.
6) Demands for Grants: Rule 147 of procedure and Conduct of Business in Nagaland  Legislative Assembly. A separate demand shall ordinarily be made in respect of the grant proposed for each Department of the Government, provided that the Minister-in-charge of the Finance Department may, in his discretion, include in one demand grants proposed for two or more Departments or make the demand in respect of expenditure, which cannot readily be classified under particular Departments.
(7) Cut Motion:  Rule 151 of procedure and Conduct of Business in Nagaland Legislative Assembly.
          A motion may be moved to reduce the amount of a demand in any of the following ways:
          a) Policy Cut      : representing disapproval of the policy underline the demand.
          b) Economy Cut : the amount of the demand be reduce by a specified amount representing the economy that can be effected.
          c) Token Cut      : to ventilate a specific grievance which is within the sphere  of the responsibility of the Government of the State.

 


 

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