Disclosures Under Sec 4 of Right to  Information Act 2005

 Directorate of Civil Defence & Home Guards Organization

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

    (i) The particulars of its organisation, functions and duties.Click here

    (ii) The powers and duties of its officers and employees.Click here

    (iii) The procedure followed in the decision making process, including channels of supervision and accountability;Click here

    (iv) The norms set by it for the discharge of its functions;Click here

    (v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;Click here

    (vi) a statement of the categories of documents that are held by it or under its control;Click here

    (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;Click here

    (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;Click here

    (ix) a directory of its officers and employees;Click here

    (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.Click here

    (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;Click here

    (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;Click here

    (xiii) particulars of recipients of concessions, permits or authorisations granted by it;Click here

    (xiv) details in respect of the information, available to or held by it, reduced in an electronic form;Click here

    (xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;Click here

    (xvi) the names, designations and other particulars of the Public Information Officers;Click here

    (xvii) such other information as may be prescribed; and thereafter update these publications every year;Click here

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    1. Particulars of the organization, functions and duties :

    1.Particulars of the Organization, function and duties:      The Civil Defence & Home Guards Organization being complimentary in  the nature of their services, have been combined under a single umbrella currently being headed by the Director General who is assisted by  a handful of officers at the Directorate level. The Directorate of CD& Home Guards is presently located at New Secretariat Complex. The various branches at the Directorate consist of the Establishment, MT, General- dealing with works under state plan and modernization Civil Defence and Disaster Management related; Stationery, Training & recruitment, Record Branch, QM branch and Accounts Branch.
              The Civil Defence and Home Guards Organization is under the Administrative control of the State Home Department.

    2. Powers & Duties of Officers and Employees :

    (a)      The Director General is an IPS Officer deputed from the Police Department and actually hold charge of the jail & Home Guards, functioning from the Prison HQ at Kohima. Under him there is a Commandant General Home Guards, supported by a Senior Staff Officer and Junior Staff Officer.

    Being a small department, works at the Directorate level are usually not diversified from level of Senior Staff Officer upwards. However, training recruitment, deployment, MT section, Civil Defence subjects are delegated to the Junior Staff Officer. The Senior Staff Officer supervises the Accounts with the help of an Accounts with the help of an Accounts Officers who is posted to look into the day-today affairs of the Accounts section, and the General Branch with the help of the Assistant Superintendent Establishment matters are with the Office superintendant assisted by an UDA and LDAs.

     

     

    (b) Districts: There are CD & HG sub-establishments in 8 of the 11 districts of the state so far, i.e., at Kohima, Dimapur, Wokha, Mokokchung, Tuensang and Mon. These Offices are under the control of the District Commandants Home Guards, who are also designated Dy. Controller Civil Defence working in close liaison with the Dy. Commissioners who are the Controllers Civil Defence. The Platoon Commanders and SK/Clerks.

              The District Commandants are empowered to recruit, train deploy Home Guards as requisitioned by the District Police authority subjected as Dy. Controller Civil  Defence, prepare contingency plan for emergency for respective districts and recruit Civil Defence volunteers from amongst the ;local populace. They work in close co-ordination with the district administration for all purposes.

    (c ) Central Training Institute:   This is located at Toluvi village, Dimapur about 3 kilometer from Purana Bazar. This institute is headed by an Officer rank of commandant, C.T.I. He is assisted by an  Administrative Officer, Traineers and other uniform personnel. A number of ministerial staff including a Medical Officer, Store Officer, UDAs/ LDAs and Store Clerks are posted under this establishment. The Commandant oversee all training matters for Civil Defence volunteers, Home Guards volunteers, Disaster Management training and other in-service training of its officers & personnel.

    (d) Training: Officers and personnel of Home Guards are sent out for various training at NCDC, Nagpur, NIDM, New Delhi, NISA, Hyderabad, Bangalore and Guwahati every year. The Department also imparts training on Disaster Management to the Police Administration, local bodies, Colleges, Schools NCCs, NGOs, Church Leaders, Ward Members of the districts and village levels.
     
     

    Organizational Set UP : click here to read

    MANUAL-III

    3. Procedures followed in decision making : 

    Decisions are taken at the Directorate as well at the level of the District establishments depending on the nature of the issues at hand. At the Directorate level, decisions on policy matters are taken by the Director General in consultation with other senior officers of the department; other normal / routine matters may also be decided by the Commandant General / Dy. Commanmdant General in accordance to work delegation and rules / procedures in force. No arbitrary decision is encouraged.

    MANUAL-IV

     4. Norms for discharge of functions:

    The officers and personnel of the department (Home Guards) discharge their duties as empowered and outlined in the Home Guards Act 1988, passed by the Nagaland Legislature. Similarly, for discharge of Civil Defence functions, the Civil Defence Act 1968 as passed by Parliament is available for discharge of its functions.

              Basically, the Home Guards performs as an auxiliary to the police force and have been augmenting the shortage of manpower for static guard duty, security and traffic management. During such deployment, the Home Guards must be supervised by the Police. Home Guards are also given training on Civil Defence subject such as First Aid, Basic Fire Fighting, Search  & Rescue  so that they become useful in times of emergency.

              Civil Defence perform functions such as Creation of Awareness for public safety, imparting various training to prepare a community to act as responders to any given situation during war of peace time by way of capacity building. In recent times, the Civil Defence has become an important player towards management of Disasters.
              The Basic difference between the two organization is that Home Guards are uniformed and armed, while the Civil Defence volunteers are not.

     

    MANUAL-V

     5. Rules, regulations, instructions, manuals etc :

          Both Civil Defence and Home Guards have separate Compendium of Instructions issued by the Ministry of Home Affairs, GoI, duties, function, training policies are outlined. Besides, the officers and employees are Rules issued from time to time by the Government.

     

    MANUAL-VI

    6. Categories of documents held by the department: 

    No secret documents are held by the department. So far only documents relating to revamping of Civil Defence set up in the country received from the National Disaster Management Authority, Guidelines from the MHA in regard to Civil Defence and Home Guards, management of CD communication, personal records / documents of officers, personnel & staff, are held.

    MANUAL-VII

    7. Particulars of arrangement for consultation with, or representation by the members of the public in relation to formulation of policy :

    The Civil Defence organization being voluntary in concept involves the public as member of its force. The CD Warden System requires the active participation of respected personalities in the community to act as Wardens. This arrangement allows for a direct consultations with or representation by members of the public for implementation of the policies.

               However, due to fund constraints Civil Defence is unable to take off properly and the issue for providing adequate funds is being considered for the year 2008-2009.

    MANUAL-VIII

     8. Statement of boards, councils, committees

    As explained at para 7, further inputs will be available only after CD is fully activated.

    MANUAL-IX

     9. Directory of its officers & employees:    

      Directorate


    Sl.
    No

    Name

    Designation

    Contact
    Number

    1

    I.Toshitsungba Aier IPS

    Commandant General

    9436005935

    2

    Medozhalie Pienyu

    Dy.Commandant General

    9402830454

    3

    S.Rotokha Zhimomi

    Senior Staff Officer

    9436013135

    4

    Isaac Semy

    Junior Staff Officer

    9436435424

    5

    V. Visavonuo

    Office Supdt

    98566845492

    6

    Zhevili Awomi

    Asstt.Supdt

    8794209264

    7

    A.K.Prem Kumar

    Quarter Master (SI)

    9436011626

    Kohima District


    SI.
    No

    Name

    Designation

    Contact
    Number

    1

    Mulai Lamniah

    District Commandant

    03702244268
    9612631595

    2

    Temjenwati

    Company Commander

     

    3

    Vingutuo Angami

    Platoon Commander

     

    4

    Jwenbu

         (S.K/Clerk) Cashier

    9436435407

    Central Training Institute, Dimapur


    SI.
    No

    Name

    Designation

    Contact
    Number

    1

    Dally Jamir

            Commandant C.T.I.

    9436005914

    2

    Vikiho .K. Sema

    Chief Instructor

    9436431096

    3

    Dr.Thingtimla Yim

    Medical Officer

    9436266904

    4

    Vetsosa-o

    Sr. Store Officer

    9612258960

    5

    Henyule Tep

    Company Commander

    9615917059

    6

    Zatchumong

    Platoon Commander

     

    7

    Tokashe Sema

    Platoon Commander

     

    8

    Pikeya

    A.S.I

     

    9

    Akatovi

    (LDA)Cashier

    03862227028

       
                        Dimapur District


    Sl.No

    Name

    Designation

    Contact Number

    1

    Akhu Kath

    District Commandant

    03862234364
    9436431024

    2

    Temjenyanger

              Coy.Commander

         9436266301

    3

    Thesouhie Angami

    S.I

     

    4

    Nungshitula

    (Storeman)Cashier

    9436079296

    Wokha District


    Sl.No

    Name

    Designation

    Contact Number

     

    1

    Avinuo

    District Commandant

    9612506385

    2

    B. Wungau Phom

    Coy.Commander

      
        9612006474

    3

    Lanutemjen

    S.I

    03860222102

    4

    T.Rhanlamo Patton

    (Clerk)Cashier

    03860222102

    Mokokchung District


    Sl.No

    Name

    Designation

    Contact Number

    1

    Watilemba

    District Commandant

    03692226208
    9436005976

    2

    P.Tsukjem Jamir

    Coy.Commander

    03692226208
    9436431095

    3

    Gwasolo  Magh

                          S.I

    03692226208

    4

    Chongpongchiten

    (Clerk)Cashier

    03692226208

    Tuensang District

    Sl. No

    Name

    Designation

    Contact Number

    1.

    Ngongvai.E.Phom

       District Commandant

    9856901608
    9856901608

    2

    Khrüvazo Vero

       Coy. Commander

    9615605729

    3

    Lichemse Sangtam

      Platoon Commander

     

    4

    Yongi Chang

        (Clerk)Cashier

    9436653738

    Mon District

    Sl.
    No

    Name

    Designation

    Contact Number

    1

    Kapu Mesen

    District Commandant

    03869221094

    2

    Echung Konyak

    Platoon Commander

    03869221094

    3

    Imtiangen

    (Clerk)Cashier

    03869221094

    Phek District

    Sl.
    No

    Name

    Designation

    Contact Number

    1

    Hukuto Yeptho

    District Commandant

    03865223302
    9856063996

    2

    Imlimatsung

    Coy. Commander

    03865223302

    3

    I.Changsongla

    Platoon Commander

    03865223302

    4

    Arhalu Theyo

    (Clerk)Cashier

    03865223302

    Zunheboto District

    Sl.
    No

    Name

    Designation

    Contact Number

    1

    Y.Khenito Chishi

    District Commandant

    9856901608

    2

    Kronyilo Mero

    Company commander

    9612373575

    3

    X.Tokhevi

     Platoon Commander    

    03867220442

    4

    Heghoto

    (Clerk)Cashier

    03867220442

     

    10. Monthly remuneration of officers / employees:

    Directorate

    Kohima District

    Central Training Institute, Dimapur

    Dimapur District

    Wokha District

    Mokokchung District

    Tuensang District

    Mon District

    Phek District

    Zunheboto District

    All list

     

     

     11. Budget allocated to each of its agencies, indicating particulars of all plans, proposed expenditure & reports on disbursements made :

    Major ‘Non-Plan’ expenditure is centralized. The sub-establishments in the districts are allocated funds to defray expenditure on salary & wages only.

              Under ‘Plan’, which consist mostly on construction of infrastructure at the Centrals Training Institute and districts where land have been procured, the funds provided / sanctioned are remitted with the Police Engineering Project as deposits for works.

    Budget allocation (BE) 2016-2017
    (Demand for grants )67-HG.

    1. Salary                                    -         1009.98
    2. Wages                                    -         854.82
    3. T.E                              -         28.00
    4. O.E                                        -         22.00
    5. RRT                                       -         23.40
    6. MV                               -         58.00
    7. RV                               -         48.00
    8. Maintenance                           -         10.00
    9. Material supply             -         15.63
    10. Clothing/ Tentage         -         31.88
    11. Training                       -         7.00   
    12. Other charges               -         154.00

    =        2262.71

     

    Click to download Budget

12. Manner of execution of subsidy programmes :

Does not arise

 

13. Particulars of recipients of concessions, permits or authorizations : .

 Does not arise

14. Details in respect of information, available or held , reduced in an electronic form :  

The Department had already launched a web site portal for making information available to public/user at www.nagalandhgcd.nic.in

 

15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use :   

so far the only facility made available in this respect is in regard to the RTI Act 2005 where PIOs of the department have been appointed.  The public are free to approach any of the PIOs on any working day during working hours. No such facility of library or reading room is provided. Notice Board are displayed in every office for public information.

Office Timing:

   Summer                                                                  Winter 

10:00 A.M. to 4:00 P.M.                              9:00 A.M. to 3:30 P.M.

 

16. The details of the Appellate Authority and PIOs of the department is given below:

 

Sl.No

Name

Designation

District

Appellate Authority
PIOs
APIOs

Mobile Number

Office Number

1

Lungriading, IPS

Director General

HQ,Kohima

AA

9435060050

0370-227016

2

Akumba Yimchunger,IPS

Comdt. General

HQ,Kohima

PIO

 

 

3

Mulai Lamniah

District  Comdt.

Kohima

PIO

962631595

0370-2244268

4

Dally Jamir

Commandant.

CTI, Dimapur

PIO

9436439024

0386- 2234364

5

Akhu Kath

 District Comdt

Dimapur

PIO

9436005914

0386-2227028

6

Watilemba

District Comdt.

Mokokchung

PIO

9436006976

0369-2226208

7

Avinuo

District Comdt.

Wokha

PIO

9612506385

03860-222102

8

Ngongvai E.Phom

District Comdt.

Tuensang

PIO

9615477671

03867-220442

9

Hukuto Yeptho

District Comdt.

Phek

PIO

9856063996

0386-5223302

10

Kapu Mesen

District Comdt.

Mon

PIO

9615605729

03869-221094

11

Y.Khenito Chishi

District Comdt.

Zunheboto

PIO

 

 

12

Temjenwati

Coy. Comdr.

Kohima

APIO

9856767142

 

13

Temjenyanger

Coy. Comdr.

Dimapur

APIO

9436266301

 

14

Henyule Tep

Coy. Comdr.

CTI, Dimapur

APIO

9774613562

 

15

Kedahi Rengma

Coy. Comdr.

Mon

APIO

8575736766

 

16

Khruvezo Vero

Coy. Comdr.

Tuensang

APIO

9615605729

 

17

P.Tsukjem Jamir

Coy. Comdr.

Mokokchung

APIO

9436613924

 

18

B.Wungau Phom

Coy. Comdr.

Wokha

APIO

9612006474

 

19

Imlimatsung

Coy. Comdr.

Phek

APIO

 

 

20

Kronyilo Mero

Coy. Comdr.

Zunheboto

APIO

9612373575

 

17. Such other information as may be prescribed; and thereafter update these publications every year : 

And thereafter update  these publications every year : Matters relating to awareness generation on preparedness for natural disasters are published from time to time, including pamphlets. Besides, the department also submits material for the Annual Administrative Reports published by the department. Whenever such important policy issue arises, information regarding its formulation will be published or announced for public interest.    All reasons for administrative or quasi-judicial decisions would be provided to the effected persons, if such instances arise.