GOVERNMENT OF NAGALAND

DEPARTMENT OF FOOD AND CIVIL SUPPLIES

NAGALAND : DIMAPUR

Right to information and obligations of public authorities  

Sec 4 (1)(b) of RTI Act 2005

    (i) The particulars of its organisation, functions and duties. Click here

    (ii) The powers and duties of its officers and employees.Click here

    (iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

    (iv) The norms set by it for the discharge of its functions; Click here

    (v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

    (vi) a statement of the categories of documents that are held by it or under its control; Click here

    (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

    (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

    (ix) a directory of its officers and employees; Click here

    (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

    (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

    (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

    (xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

    (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

    (xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

    (xvi) the names, designations and other particulars of the Public Information Officers; Click here

    (xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

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MANUAL-I. PARTICULARS OF THE ORGANISATION .FUNCTIONS AND DUTIES.
                  

HISTORY & BACKGROUND OF THE FOOD AND CIVIL SUPPLIES DEPARTMENT.

                  Originally, the Central Purchase Organization which had its headquarter at Jorhat, Assam, served as the premier agency to cater to the requirement of food grains and other essential Commodities of consumers in the region. This erstwhile ‘Central Purchase Organization’(CPO) system which functioned under the then ‘North Eastern Frontier Agency’(NEFA) administration laid down the basic framework for establishing a more structured and formal organization to streamline food grains supply and distribution in the State of Nagaland. Thus, it was in the year 1967 that the Department of Food and Civil Supplies came into being with its Directorate based at Dimapur. Since the first Director Shri A.H. Zhimomi, NCS, the Department has so far been manned by 35 Directors.  Smti. Asangla Imti, NCS is the present Director.

INTRODUCTION.
              The Directorate of Food & Civil Supplies, is headed by one Director, one Additional Director, one Joint Director, two Deputy Directors, 12 Assistant Directors and 12 Senior Inspectors spread throughout the State. The total strength of Executive and Ministerial staff including Officers down to grade –IV is 557.

 

OBJECTIVES.

  1. To provide food security to the people by making food grains available to them through the various Schemes of PDS as per policy of the Central Government.
  2. To ensure timely release/receipt of food grains from Central pool for distribution to the beneficiaries in the State.
  3.  To monitor the proper distribution of PDS Food grains.
  4. Identification of beneficiaries through the District Administrative authority as per the number earmarked by the Govt. of India.

5.  Issue of Distinctive Ration Cards under each Scheme of PDS.

 

OUR MISSION.
    To provide maximum and extensive coverage in the distribution of food grains and essential commodities cutting across all sections with the objective of poverty eradication. This has led the Department along with the rest of the country in implementation of poverty alleviation program through the various Schemes of the Government of India.

 

ACTIVITIES/FUNCTIONS OF THE ORGANIZATION.

                    Primarily, the Food and Civil Supplies Department is a service Department which caters essentials Commodities like Rice, Sugar etc. from the Central pool and distributed to the beneficiaries as per the entitlement under the various Scheme namely:-

  1. PHH (Priority Household)
  2. AAY (Antyodaya Anna Yojana meant for the poorest of the poor households).
  3. ANNAPURNA (scheme for destitute indigent senior Citizens of age 65 years and above who are entitled for National Old Age Pension but not covered).

 

Under the PHH, the identified beneficiaries are provided with distinctive White Ration Cards and are entitled 5kgs of Rice per month at subsidized rate.

                              Under ANTYODAYA ANNA YOJANA (AAY) the identified beneficiaries are provided with distinctive Blue Ration Cards and are entitled to draw 35kgs of foodgrains per month, either Rice or Wheat or combination of both at a specially subsidized prices.

                              Under ANNAPURNA Scheme the identified beneficiaries are provided with special distinctive Green Ration Cards with Logo of an old man on it. The beneficiaries are entitled 10kgs of Rice per month free of cost. This Scheme is 100% sponsored by the Govt. of India.

1:6. ORGANISATIONAL  STRUCTURE:
1:7.ADRESS OF THE ORGANIZATION: Directorate of Food and Civil Supplies, Nagaland: Dimapur.

1:8.OFFICE TIMING.

 

MANUAL-11. POWERS AND DUTIES OF OFFICERS AND EMPLOYEES.

Click here to view

  

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MANUAL.III. THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS.

In a narrative form, the stages through which procedure the decision are made for each proposal may be shown in the format below:

 

Secretary is the administrative Head of the Department, all matters and administrative

decision concerning the department will need his approval.

 

Directorate:

 

Sl.No.

Activity

Level of action

Time frame

1.

Establishment

Director- Receipt- Addl.DS- Jt.DDS-Registrar-  Supdt. - U.D.A. /L.D.A. - Supdt- Registrar - DDs- Jt.DS - Addl. DS - Director

 

2.

Public Distribution System

-do-

 

 

3.

Budget

Director-Receipt- Addl.DS- Jt.DDS-Registrar- Supdt. - U.D.A. /L.D.A.- Supdt-Registrar - DDs- Jt.DS - Addl. DS - Director

 

4.

Planning/Construction

Director-Receipt- Addl.DS- JDS - DDS- Registrar- Supdt.- L.D.A./U.D.A.- J.E.-Supdt- Registrar-DDS-JDS – Addl.DS- Director

 

5.

Motor Transport

Director-receipt-JDS-DDs-Registrar-Supdt(Transport-U.D.A/L.D.A.-Supdt(Transport)-Registrar-DDS-JDS-Director

 

 

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IV) The norms set by it for the discharge of its functions;

1.      Norms / directives set by the Ministries, Government of India and Government of Nagaland.

2.      Revised citizen charter for the Targeted Public Distribution System (TPDS)

3.      Public Distribution System (Control) order, 2001

4.      Nagaland Civil Supplies Service Rules, Ist amendment 2002

 

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V) The rules, regulations, instructions, manuals and records, held under its control for used by its employees for discharging its functions;

Sl. No.

Name of Act, Rules, Regulations, Instructions, Manuals, Records Etc.

Type of Document

Brief gist of the document

From where one can get a copy

Fee charges by the department for a copy rules, regulations, instructions etc. (if any or the price in case of period publication)

1

Nagaland Civil Supplies service rules, 1st amendment 2002

 

 

 

For Official use only

2

Nagaland Government Servants Conduct Rules 1968.

Act & Rules

-

-

For Official use only

3

The Nagaland Services (Discipline & Appeal) Rules 1967

Act & Rules

-

-

For Official use only

4

 

 

Revised Citizen Charter for Targeted Public Distribution system

Citizen Charter

 

 

For Official use only

5

Public Distribution System (control) order 2001

 

 

 

For Official use only

 

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MANUAL-VI.  A STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL.

Sl.No.

Name/Nature/Category of the documents.

Name of documents

Procedure to obtain the documents

Held by/under control of.

1.

Establishment

Appointment, promotion, transfer & posting, confirmation of service of Non-gazetted staff.

Maintenance of personal files of gazette and non- gazetted officials.

General administration, medical bill, pension cases.

P.I.O.

Registrar/Supdt (E )

2.

Planning

Preparation of annual and five year plan documents.

P.I.O.

J.E.

3.

Budget/ Accounts

Budget estimated, revised estimated documents, bill and cash. GPFTA leave encashment, Medical bill , Monthly expenditure statement, reconciliation of expenditure, Audit and PAC Correspondence.

P.I.O.

Supdt. Accountant

4.

Motor Transport

Files and records relating to purchase, maintenance and allotment of all vehicles.

P.I.O. & Supdt.(T)

Supdt. (Transport)

5.

Public Distribution System

Maintenance of records/registers in respect of monthly wise allocation of foodgrains to the State from the Central Pool (GOI).

Maintenance of records of centre-wise allocation of foodgrains under different schemes. Transportation bills, AAY Schemes, Levy sugar, SKOI/Salt, APL Rice & BPL rice.

Maintenance of centre wise beneficiaries/money receipts/MMR /Bank account cheque book pertaining to realization of Departmental charges & its utilization. Monitoring/Compilation/preparation of forthnightly report of market price of essential commodities and submission to the Government.

P.I.O. & Supdt(PDS)

Supdt (PDS)

6.

Statistic Cell

Daily Report of Whole Sale & Retail Prices of Essential Commodities in Nagaland Commodities

Inspector (Stat) and Support Staff

Inspector (Stat) and Support Staff

7.

Civil Works

Records relating to all construction works including minor repair, order, sanction etc.

JE

JE

 

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MANUAL – VII  

THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF.

   DOES NOT ARISE

 

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MANUAL – VIII: A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or  for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public;

                

Constitution of the Vigilance Committees has been given a major role for implementation of the Schemes under targeted Public Distribution Scheme (TPDS). The committee has been set up right from the fair Price Shops and village levels up to the district levels so as to oversee the implementation of the Schemes and to review at least once in a month as well as to redress public grievances. Director of Food & Civil Supplies is the head of the body. The committee at various levels will consist of the following members:-

                  

( I ) District Level Committee:-

 

a)     DC/ADC                                                     ­           -  Chairman.

b)     Town Committee Members                         -  3 Members

c)     NGO’S/Social Workers                               -  3 Members ( Women-2)

d)     District Consumer Forum                            -  1 Number

e)     Asstt. Controller, Weight & Measures

And Legal Metrology                                 -  Member

f)       ADS/SOS                                                         -  Member Secretary

 

 

(II)  Sub-Divisional / Area Level Committee:-

 

a)     SDO/EAC                                                          - Chairman

b)     Town Committee Members                          - 2 Members

c)     NGO’s / Social Workers                              -  2 Members ( Women)

d)     Ration card holders                                  -  2 Members

e)     Inspector of Supply                                  -   Member

 

 

 

(III) FPS/Village Level Committee:-

 

a)     Village Chairman/Ward Member                    - Chairman

b)     VDB Secretary                                                  - Member

c)     G.B.                                                                - Member

d)     S.K.                                                               -Member

e)     Card Holder                                                      - 2(Women)

      

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IX)  A directory of its officers and employees,

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X) The monthly remuneration received by each of its Officers and employees, including the system of compensation as provided in its regulations;

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XI) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made;

 

HEAD OF ACCOUNTS

As per printed
Book for
Demand
2017-18

 

Final Grants

 

Expenditure

 

Saving (-)
Excess (+)

Reasons

  1. REVENUE SECTION-‘2408’

2408   -Food Storage & Warehousing
01-Food
001-Direction &   Administration
01-Direction

  1. Salary
  2. Wages
  3. Travel Expense
  4. Office Expense

06- RRT
16- Motor Vehicle
17- Maintenance
28-Computerisation
26-Other charges
26-Levy Sugar
        101(03)-Other Charges
                 26-NFSA

01 001 01 (02) : Sub-Esstt.

  1. Salary
  2. Wages
  3. Travel Expense

 

 

 

1019.72
19.92
12.07
21.00
3.72
18.11
25.00
0.00
2.30
0.00

0.00

 

1036.95
4.10
2.93

 

 

842.06
5.28
20.00
30.00
13.72
60.61
50.00
15.67
2.30
2511.93

2224.49

 

1190.43
20.16
5.00

 

 

842.10
5.28
20.00
30.00
13.72
60.61
50.00
15.67
2.30
2511.93

2224.49

 

1189.78
20.16
5.00

 

 

 

0.04
0.00

 

 

 

 

 

 

-0.65
0.00

 

TOTAL: REVENUE SECTION

2165.82

        6991.65

      6991.04

-0.61

 

 

HEAD OF ACCOUNTS

As per printed
Book for
Demand
2017-18

 

Final Grants

 

Expenditure

 

Saving (-)
Excess (+)

Reasons

  • CAPITAL SECTION-‘4408’

4408 –Capital Outlay on Food Storage & Warehousing
01-Food
     101-Procurement & Supplies
01-Transportation on Food Grains
      19- Materials & Supplies (Laboratory)
      26- Other Charges :

  • HUDCO (Loan)
  • Printing of Ration cards (NFSA)
  • AAY Operation Cost

         02-National Social Assistance
              26- Other Charges
         02- Storage & Warehousing
        800-Other Expenditure

  • Construction

13- Major Works (2) : Construction
13- Major Works (3) : Construction (CSS)

 

 

 

 

 

100.00

 

 

26.00

 

 

100.00

0.00

 

 

 

 

 

100.00

 

 

0.00

 

 

100.00

425.00

 

 

 

 

 

100.00

 

 

0.00

 

 

100.00

425.00

 

 

 

           0.00

0.00

0.00

0.00
0.00

0.00
0.00
0.00
0.00
0.00
           0.00

0.00

 

TOTAL: CAPITAL SECTION

226.00

          625.00

        625.00

0.00

 

 

GRAND TOTAL (A+B) :

2391.82

7616.65

7616.04

-0.06

 

 

 

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MANUAL – XII THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES

 

 

1. Name of the Program/Scheme

a)  Priority Households (PHH)
b)  Antyodaya Anna Yojana (AAY)    
c) SC/ST/OBC Hostels Scheme

2. Duration of the Program/Scheme

No time limit set by the Govt. of India

3. Objective/purpose of the Program

To ensure Food Security for all, create hunger free India

4. Physical and Financial targets of the Program (for the  last year)

a)  PHH  Scheme – Not applicable
b)  AAY Scheme – Not applicable
c) SC/ST/OBC Hostels Scheme- Not applicable

5. Eligibility of Beneficiary

a)  PHH Scheme – Households having an annual family income of Rs 1.5 lakh or less
b)  AAY Scheme – Old people, widows, disable person, without family or societal support, landless labor
c) SC/ST/OBC Hostels Scheme- Those hostels with ¾ of the students from SC/ST/OBC.

6. Criteria for deciding eligibility/selection

 

a)  PHH Scheme.
b)  AAY Scheme.
c)   SC/ST/OBC Hostels Scheme.

Basing on the eligibility, identification have been carried out involving District Administration and Town Committee Members in Urban Areas and Village Councils/VDBs in Rural Areas

7. No. of Beneficiary

a)  PHH Scheme –11, 93, 922 identified beneficiaries
b)  AAY Scheme –2,09,657 identified beneficiaries
c) SC/ST/OBC Hostels Scheme- No fixed beneficiaries

8. Pre-requisites for the benefit

As at Sl.No.5 above

9.   Procedure to avail the benefit of the program.

As at Sl.No.6 above

10. Amount of subsidy

Food grains distributed at subsidized rate under AAY/PHH /SC/ST/OBC Hostel  Scheme

11. Details of the benefits given in the program or schemes under which subsidies are granted

Scheme

Monthly Allocation from the Govt. of India

RICE

PHH Scheme

59696.10 Qtl

AAY Scheme

16625.00 Qtl

SC/ST/OBC Hostels Scheme

---

12. Procedure for distribution of the subsidy

a)  PHH Scheme –  Foodgrains procured from FCI at Govt. subsidized rate of Rs.3/- per kg for Rice distributed to the identified beneficiaries at the on production of Special Ration Cards been issued to them through FPS/VCs outlet at the scale of 5 kgs per family member per month.
b) AAY Scheme – Foodgrains procured from FCI at Govt. subsidized rate of Rs.3/- per kg for Rice are being distributed to the identified beneficiaries at the same rate on production of Special Ration Cards been issued to them through FPS/VCs outlet at the scale of 35 kgs per ration card per month
c) SC/ST/OBC Hostels Scheme- Foodgrains procured from FCI at Rs 5.65/- per Kg and distributed through the State Govt. appointed Agency.

13. Where to apply or whom to contact in the Office for applying

 Districts Offices. However, the Schemes of PHH/AAY are one time grant. Hence, inclusion of any new beneficiary can be accommodated as and when directives for enhancement of beneficiaries received from the Govt. of India.

14. Application fee

No fees charged in respect of PHH/AAY/SC/ST/OBC Hostel Scheme.

15. Other fees

No fees charged in respect of  AAY/SC/ST/OBC Hostel Scheme, but for PHH Scheme, an amount of Rs 20/- is charged for Ration card.

16. Application format

--

17. Name and Address of the beneficiary

Beneficiary details are given at the Department’s website:-
fcs.nagaland.gov.in

 

 

 

 

 

 

 

 

 

 

 

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XIII) Particulars of recipients of concessions, permits or authorizations granted by it.

(DOES NOT APPLY)

XIV)  Details in respect of the information available to or held by it, reduced in electronic form

(DOES NOT APPLY)

 

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MANUAL-XV: PARTICULARS OF THE FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION.

 

Means, methods or facilitation available to the public which are adopted by the department for dissemination of information. Another means/methods available may be given.

 

SL. NO.

Facility Available

Nature of Information available

Working hours

1.

Notice Board

Notification/Information/ Circulars/ Tender

Summer.
9:30 am to 4:30 pm.
Winter.
9:00 am to 4:00 pm.

2.

System of issuing of copies of documents.

Photocopies duly countersigned by the competent authority

 

 

 

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MANUAL-XVI: THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS.

Name of the Public Authority –Shri. Alun Hangsing (NCS), Director, Food & Civil Supplies Nagaland, Dimapur.

  1. Departmental Appellate Authority (DAA)

 

Sl. No.

Name

Designation

STD Code

Phone No

Address

1.

Smti. Asangla Imti

Director

9436005626 (M)

Director of Food & Civil Supplies, Nagaland, Dimapur.

 

  1. Public Information Officer (PIO)
  1. Smti. Sentirenla Longkumer, Additional Director 9436439430 (M)   Directorate of F&CS, Dimapur. 

                       
 

  1.  Assistant Public Information Officer (S) (APIO) Directorate
    1. Shri. Temsu Jamir, Joint Director             9436003725  (M)          Directorate of F&CS, Dimapur.

                                       

  1.  Public Information Officer (S) (PIO), District

Sl. No.

Name

Designation

Phone No

Address

1.

Shri. Jamonger Ao

ADS

9862563957

SOS Office, Dimapur

2.

Shri. Kiyevi I. Swu

ADS

9862677299

ADS Office, Kohima

3.

Shri. Kapenlo Thong

ADS

9436641888

ADS Office, Tuensang

4.

Shri.Neisazo Domeh

ADS

9436618527

ADS Office, Phek

5.

Shri. K. Tongpang Ao

ADS

9436060884

ADS Office, Peren

6.

Shri. Lipoknungsang

ADS

9436017475

ADS Office, Mokokchung

7.

Smti. Kenyuhile Tep

ADS

9615249506

SOS Office, Kiphire

8.

Shri. Mhonthung Lotha

ADS

9436002944

ADS Office, Wokha

9.

Shri. Mangyangtemjen

ADS

9436261464

ADS Office, Zunheboto

10.

Shri. Pangjai Konyak

ADS

9862712100

SOS Office, Mon

11.

Smt. Ekoni Humtsoe

ADS

8974550629

SOS Office, Longleng

 

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MANUAL – XVII: SUCH OTHER INFORMATION MAY BE PRESCRIBED.

 

  1. Related to seeking information.

As prescribed by the RTI Act.

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