Disclosures Under Sec 4 of Right to  Information Act 2005

BORDER AFFAIRS

Right to information and obligations of public authorities

Sec 4 (1)(b) of RTI Act 2005

    (i) The particulars of its organisation, functions and duties. Click here

    (ii) The powers and duties of its officers and employees. Click here

    (iii) The procedure followed in the decision making process, including channels of supervision and accountability; Click here

    (iv) The norms set by it for the discharge of its functions; Click here

    (v) The rules, regulations, instructions, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; Click here

    (vi) a statement of the categories of documents that are held by it or under its control; Click here

    (vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; Click here

    (viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; Click here

    (ix) a directory of its officers and employees; Click here

    (x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations. Click here

    (xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made; Click here

    (xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes; Click here

    (xiii) particulars of recipients of concessions, permits or authorisations granted by it; Click here

    (xiv) details in respect of the information, available to or held by it, reduced in an electronic form; Click here

    (xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use; Click here

    (xvi) the names, designations and other particulars of the Public Information Officers; Click here

    (xvii) such other information as may be prescribed; and thereafter update these publications every year; Click here

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Manual  -  I

Particulars of the Organisation,  Functions and Duties

  

1.1 INTRODUCTION:

          In order deal with the border related issues with the neighboring states, the Department of Border Affairs was first established on 9th June, 1983 headed by an Advisor and Ex-Officio Secretary, Border Affairs. However it was only from 10th March 2006 that it started functioning as a Directorate under the administrative control of Commissioner, Nagaland as its Ex-Officio Director comprising both the Secretariat staff and Field Level Officers under a single line of administration. The Directorate was further strengthen and allowed to perform the functions of the Secretariat of Border Affairs with the Commissioner, Nagaland as its Administrative head w.e.f. 21/8/2006.

1.2 Functional scope of the Department:

  1. Administer the Nagaland – Assam border dispute.
  2. Administer the Border between Nagaland & Manipur.
  3. Administer the border between Nagaland – Arunachal Pradesh.
  4. Maintenance of Indo-Myanmar Boundary Pillars adjoining Nagaland State under Government of India, MHA (BM) directives.
  5. Matters relating to creation of Research Cell for collection and compilation of old record/documents and Maps on Border areas with explanatory notes.
  6. Preparation of History sheet of boundary disputes.
  7. Co-ordinates with various development agencies of the Government in carrying out plans, schemes and programmes along the Inter-State Borders and International Border.
  8. Matter relating to constitution of Enquiry Committee by the Central Government and other relevant matters in the disputed areas along the Inter-State Borders.
  9. Any other function (s) that may be assigned temporarily or on a permanent basis as may deem fit by the Government.

 

1.3 Organizational Structure of the Department:

  1. Administratively, the Department of Border Affairs is under the Commissioner, as Ex-Officio Director Border Affairs.
  2. The Secretary, Border Affairs is also functioning as Ex-Officio Addl. Director of Border Affairs.
  3. 1(One) Deputy Secretary Border Affairs.
  4. 1(one) post of Joint Director.
  5. 1 (one) post of Deputy Directors.
  6. 2 (two) post of Assistant Director.
  7. 1 (one) post of Assistant Superintendent.
  8. 1 (one) UDA-cum-Accountant.
  9. Record Keeper (1 post).
  10. Steno Gr-III (1 post).
  11. LDA-cum-computer Asst. (2 posts).
  12. Grade IV (2 posts).
  13. Driver Gr-II (6 posts).

 

ORGANISATIONAL STRUCTURE

1.5 FUNCTION:

          The Department functions under two tier systems -

  1. State Level:- At the State level, the Secretariat-cum-Directorate of Border Affairs functions as the apex and nodal agency of the Department to co-ordinate with Heads of Department in the State, and Govt. of India on all issues pertaining to its border.
  2. District level:- At the District level respective Dy. Commissioners assisted by Border Magistrates and concerned administrative officers’ co-ordinate and supervises the border areas and keeps the Directorate of Border Affairs informed of all happenings in their respective Districts.

1.6 Address of the Organization:

          Commissioner & Ex-Officio Director.
          Directorate of Border Affairs, Commissioner’s Office
          Nagaland : Kohima.

1.7 Office Timing:

0900 – 1530 Hrs (Winter)
0930 – 1600 Hrs (Summer).

1.8 Timing of Record Repository-cum-Library.

1100 – 1600 hrs on all working days (Yet to be operationalise).

 

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Manual-II

Powers & Duties of Officers & Employees:

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Manual-III 

The procedure followed in decision making process including channels of supervision and accountability:

Each employee is assigned with respective subject matter as indicated at Manual-II above and on direction of the Addl. Director/Deputy Director shall process the file which is put up to the Office Assistant Superintendent along with all relevant documents in the respective File. The Superintendent shall put up the matter to the Deputy Director or Under Secretary depending on the subject matter (Secretariat or Directorate) route through Joint Secretary or Addl. Director before final decision is taken by the Addl. Chief Secretary or the Ex-Officio Director.

Policy matters are placed before the Administrative Head (Addl. Chief Secretary) for decision reduced to writing through a minute. The decisions so arrived at are implemented by the Directorate. 

 

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 Manual-IV

 Norms set for discharge of its functions:

The main function of the Department of Border Affairs is to study the historical facts and records in regards to boundary of the State of Nagaland with the neighboring States of Assam, Arunachal Pradesh and Manipur, collect and compile old records/documents maps on the border areas, and appear before any Court or Commission in regard to border related matters/issues towards achieving peaceful co-existence in the border areas. At present, the Department of Border Affairs is primarily confined to Assam – Nagaland boundary issue and deposing before the Supreme Court appointed Co-Mediators to resolve the boundary dispute between Assam and Nagaland.

Towards achieving the targets, the disputed border areas have been divided into 8 (Eight) Sectors, with a Deputy Director in-charge of each Sectors. The following are the Sectors with the Sector In-charge:

Sl.

Sector

Name of Sector In-charge.

1

Sector A-Homeland, Sector B-Rengmapani & Haldipari.
In addition he is the In-charge of all (a) Supreme Court Cases (b) Local Commission (c) Mediation (d) IT & RTI Cell.
Addl. charge due to retirement of Officer incharge of Abhaypur R/F Sector under Mon District, Peren & Kohima district. International Border under Tuensang, Mon, Phek, & Kipheri District.

 

Shri. P. Yikishe Zimo, Joint Director.

2

Sector C-Uriamghat, D-Doyang & E-Kakadanga.
Addl. charge due to retirement of Officer incharge of Sector F-Dessoi & Dessoi Valley & G-Geleki Mkg & Longleng District.

Deputy Director

3

Sector F-Dessoi & Dessoi Valley & G-Geleki Mkg & Longleng District.

Deputy Director.

4

Abhaypur R/F Sector under Mon District, Peren & Kohima district. International Border under Tuensang, Mon, Phek, & Kipheri District.

 

Shri. P. Yikishe Zimo, Joint Director

         

 

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 Manual-V

 The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions:

                                              

Each Government Servant is bound by various rules and regulations set by the State and Central Government and the Rules of Executives Business with amendment from time to time.
The Rules like Central Leave Rules 1972, GPF Rules, Nagaland Government Servant (Discipline & Appeal) Rules 1969, Nagaland Government Servant Conduct Rules 1968, Nagaland Directorate Ministerial Service Rules 2006 etc. which the subject matter contained therein acts as norms for discharging its function.

 

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 Manual-VI

 

 A statement of the Categories of Documents that are held by it or under its control:

 

1.      Confidential files in connection with Assam-Nagaland boundary issues.

2.      Files concerning British Government Official correspondences.

3.      Commission and enquiry report on Assam-Nagaland boundary issues.

4.      Historical Maps of erstwhile Naga Hill District of Assam.

5.      Survey of India Topographical maps.

6.      Library Books on North East India.

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 Manual-VII

 The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or administration :

 

In order to tender advice to the Government and Department particularly in matter relating to Assam-Nagaland border issues, a consultative Committee represented by Political parties, Govt. Officials, retired senior government Officials and scholars have been constituted.
The Directives of the Supreme Court or the Local Commission or the Co-Mediators are placed before the Consultative Committee. The Committee discuss the issues and the decision arrives at are executed by the Department. At present the following are the Members of the Committee:-
 

 

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 Manual-VIII

 

A Statement of  boards, Council, committees and other bodies constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, council, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public:

  

There are various Committee and Boards consisting of two or more persons constituted as its part or for the purpose of its advice.

1.    Departmental Promotion Committee constituted for promotion/regularization cases of the employees.

2.    Committee to look into the provision under Modified Assured Career Progress Scheme for the employees

3.    Delivery Board for examination of items received from the Government suppliers.

4.    Office Machineries and Furniture condemnation Board.

5.    Any other Committee that is either appointed by the Department or by the State Government involving Officers of the Department for any pertaining issues.

 

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Manual-IX

Sl. No

Name of employee

Designation

Contact

Email ID (If any)

1.

Shri. Sentiyanger Imchen. IAS

Commissioner & Ex-Officio Director (BA)

0370-2290472

 

2

Shri. L. Limsong

 Secretary & Ex-Officio Addl. Director

9436005930

 

3

Shri. P Yikishe Zimo

Joint  Director

9485202803

 

4

Dr. Tali Imsong

Asst. Director on attachment from Art & Culture.

9612155250

 

5

Shri. Nungsangyuba Jamir

Asst. Suptt.

9436422601

 

6

Shri. Kalongba

UDA

9436422613

 

7

Shri. Ngulkhogin Misao

Record Keeper

 

 

8

Shri. Subenthung Kikon

GIS Consultant

 

 

9

Smti Imsanenla

Steno

 

 

10

Shri. Kuputo

LDA

 

 

11

Smti. Kalibo Aye

LDA

 

 

12

Shri. Letkhokam Kuki

Driver

 

 

13

Shri. Bokato

Driver

 

 

14

Shri. Babulal

Peon

 

 

15

Shri. Atoho

Peon

 

 

16

Shri. Nkyingo Lotha

Driver

 

 

17

Shri. Hayinthung Patton

Driver

 

 

18

Shri. Moaba Konyak

Driver

 

 

19

Shri. Bhamji Phom

Driver

 

 

 

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Manual-X 

                        The monthly remuneration received by each of its officer & employees including the system of compensation as provided in regulations:

Click here to view

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Manual-XI

The Budget Allocated to each Agency indicating the particulars of all plans, proposed expenditures and reports on disbursement made:

(` Lakh)

Head of Account (strictly as printed Demands for grant 2017-18)

 

Non Development Classification-I

Development (State Resource) Classification-2

CSS/CPS Classification-3/6

NEC/NLCPR/EAP Classification-4/5/8

Total

 

A. Revenue Section

 

 

Major

Sub-Major

Minor

Scheme

Sub-Scheme

2053

00

094

01

01

Salaries

92.43

0.00

 

 

92.43

2053

00

094

01

02

Wages

13.04

0.00

 

 

13.04

2053

00

094

01

03

Travel Expenses

10.00

0.00

 

 

10.00

2053

00

094

01

04

Office Expenses

40.00

0.00

 

 

40.00

2053

00

094

01

05

Prof. & Special Service

449.98

0.00

 

 

449.98

2053

00

094

01

06

Rent, rate & taxes

2.00

0.00

 

 

2.00

2053

00

094

01

16

Motor Vehicles

9.50

0.00

 

 

9.50

2053

00

094

01

17

Maintenance

3.00

0.00

 

 

3.00

2053

00

094

01

31

Other Admn. Expenses

35.00

0.00

 

 

35.00

Total : Revenue Section

654.95

0.00

 

 

654.95

B. Capital Section

 

4059

01

051

01

13

Major works

 

100.00

 

 

100.00

Total : Capital Section

 

100.00

 

 

100.00

Grant Total (A + B)

654.95

100.00

 

 

754.95

 

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Manual-XII

Implementation of subsidy programmes:     

N/A

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 Manual-XIII

 Particulars of recipient of concessions, permits or authorization granted by aid:

N/A

    

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Manual-XIV 

Details information available to, or held by its reduced in an electronic form:

The Department of Border Affairs has come up with a Digital Record Repository–cum-Library, where all the old Records and Maps have been digitized and available in electronic form. Any citizen can inspect records and maps from the library during all working days. The following are the Rules and Regulations for access to Record Repository-cum-Library:-

Rules & regulation for access to record Repository-Cum-Library.

1)     The main object of opening of record repository-cum-library is to facilitate the officers of the Border Directorate to do research on border issues whether inter-state or international and to give a readymade feed back to the state Govt. as and when situation warrants.

 

2)     Officers of others Departments of the State Govt. are also allowed to do research in the record-repository cum library interested in border issues.

3)     Non-officials seeking access to the record repository cum library for research work on border issues may also be permitted. This is subject to sole discretion of the Director, Border Affairs.

4)     Anyone desire of doing research must apply to the Director, Border Affairs stating details on the subject research to be done with full present and permanent address. The Director, Border Affairs have sole discussion to allow or reject any applicant.

5)     Scholars once registered must follow the following guidelines:

a)        Chewing pan/smoking inside the record repository-cum-library is strictly prohibited.

b)       Except note book/Laptop no other materials will be allowed to be taken inside.

c)        Bags etc. to be kept outside the Record Repository-cum-library.

d)       Eatables are not allowed inside the Record Repository-cum-library.

e)        Silence to be maintained inside the Record Repository-cum-library.

f)         Visitors register will be kept inside the Record Repository-cum-library which should be entered at the time of arrival and departure.

g)        Scholars are not permitted to take documents /books outside the Record Repository-cum-library. At the time of departure, the scholars should keep the documents/books inside the drawer kept for purpose.

h)       Timing for opening of Record Repository-cum-library is from 1100 hrs to 1600 hrs on all working days.

6)    Consultations of maps by the scholars are strictly prohibited. These are meant for Directorate of Border Affairs official use.

7)    Scholars should not mark/underline any documents/books supplied to them.

8)    Xeroxing facilities can be provided @ Rs.3 per copy in A4 size. However, entire file/books are not allowed to be xeroxed. The amount collected shall be credited to the Govt. revenue.

 

Other information’s relating to day to day Official files has been computerized in the Office Computers.

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Manual-XV 

Facilities available to citizens for obtaining information:

 

Information can be made available to the citizens by inspecting Records in the Office on all working days except Wednesday from 0930 hrs to 1630 hrs during Summer and 0900 hrs to 1600 hrs during Winter.

            Information can also be made available through Notice Board, Press release through Local media.

 

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Manual-XVI

The names, designations and other particulars of the Public Information Officers.

(A) Departmental Appellate Authority (DAA)
1. Name: Sentiyanger Imchen
2. Designation: Principal Secretary & Ex-Officio Director.
3. Phone: 0370- 2290470 (O)
4. Address: Directorate of Border Affairs

(B) Public Information Officer (PIO)
1. Name: Shri. P. Yikishe Zimo
2. Designation: Joint Director
3. Phone: 0370-2290475 (O) 9856317684 (M)
4. Address: Directorate of Border Affairs.

 

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MANUAL – XVII:       

Such other informations as may be prescribed and thereafter updated every year:.

In the month of January of every year, the Department will initiate for updating the information given in this manual and furnish the updated publication to the Chief Information Commission by the last week of April in the same year.

 

 

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